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Mail Merge Problem with Vista and Outlook 2003

Q: Mail Merge Problem with Vista and Outlook 2003

I am trying to merge an outlook contact file with word mail merge. I am getting the follwing error msg after I select the file:

Microsoft Word

This operation cannot be completed because of a dialogue or database engine failures. Please try again later.

Thanks for the help

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RELEVANCY SCORE 200
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RELEVANCY SCORE 97.2

I have attempted to print out mailing labels from my Contacts Folder in Outlook 2003 without success.

I list here the steps taken so far :-

1.Contact page selected in Outlook containing all the addresses I want to print. I then click Tools> Mail Merge.
2. In the MM Page I have selected;- All Contacts,All Contact Fields & Mailing Labels
3. Selecting "OK" launches MS Word with instructions to click "SETUP" in Section 1 of the MM Helper Page which now appears.
4.When this is clicked , the "LABEL OPTIONS" Page appears
5 Here I select "AVERY A4 & A5 sizes" with Product Number of L7160.
6.cLICKING "ok" brings me to the Blank Label Page with MM Helper Page still superimposed on it.
7 There are 3 choices on this page with the 3rd choice "MERGE" greyed out.

I only use the Mail Merge facility rarely , the last time was almost a year ago , but I seem to remember that the 3rd choice here . i.e. "MERGE" was not "greyed out" the last time I used this facility.

Any advice as to how to resolve this would be appreciated.

A:Problem with Mail Merge Office 2003 using Outlook

Hello thenoo,
Refer to the links below to see if they can provide you with more useful information...

About using contacts for a mail merge - Outlook - Office.com

How to use Outlook contacts with mail merge in Office Word 2003

Use mail merge for mass mailings and more - Training - Office.com

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RELEVANCY SCORE 96.4

hello,
we are running office 2003. when doing a mail merge in outlook from our contacts list
word is inserting a blank line into some of the contacts between the address line and the city line.
eg:
name
address line 1
address line2

city
county
postcode

has anyone else come across this annoying glitch and have any ideas how to fix it???
if you can your a star!
thanks
Iain
 

A:Solved: Microsoft Outlook 2003 mail merge problem please help!!

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RELEVANCY SCORE 89.6

Windows XP Professional Service Pack 1 with office 2002 plus Outlook 2003 installed, Exchange 2003 is being used as the e-mail server.

When I do a mail merge from Word 2002 to e-mail for a mass e-mailing in Outlook 2003. The process completes but there are no e-mails sent from Outlook 2003. The e-mails that were merged are never recieved by the recipents that are being set to. Help.
 

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RELEVANCY SCORE 85.2

This fixes the problem of having word show an empty address book from Outlook Contact folder when doing a mail/merge in Word.

1. I went to Outlook, clicked on Tools, then Email Accounts, then View or Change Existing Directories or Address Books

2. I then highlighted Outlook Address Book and clicked on Change

3. I then removed each address book listed, clicked on close, clicked on finish.

4. I then went to each Contacts Folder and right mouse clicked and selected the Properties option.

5. I then clicked on the Outlook Address Book tab

6. I put a check mark in the "Show this folder as an email address book"

Prior to all this each contact folder already had this checked. So God only knows why this issue existed but it did.

After doing these 6 steps I went to do a mail merge in word and selected the Contact Folder that had been showing up empty before. It no longer was empty.
 

A:Solved: Issue with Word mail merge with Outlook 2003

Just a tip: if you want to mark a thread solved, use the Thread Tools at the top of the page instead of double-posting and changing the title. Go ahead and mark your original thread solved, a mod will probably delete this one.

Glad you got your problem sorted.

chris.
 

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RELEVANCY SCORE 85.2

Hi

help with this would be very appreciated.

We run windows xp, word 2003 and excel 2003

we have created a mail-merge between our database of patients in excel and word, but when we come to the section where we tick the boxes next to the people required for the mail-merge we can select only 1 or 2 or 100, but when the mail-merge goes to the next section it has reverted to selecting the whole database of patients, which when your trying the send a letter to only a few people and it instead tries to print 5000+ letters is annoying to say the least.

i have tried changing the database to running from access, and i have started fresh and re done the mail-merge letter but this is all to no avail as the same error occurs???

any ideas,
please help
 

A:Mail merge problem using excel 2003 and word 2003

There may be some bad data within the columns that may be causing your issue. Look to see if there something out of the ordinary within the dataset you are trying to use for the mail merge. I think one may be column headings with spaces in them and another may be where two or more rows may have meen merged in your spreadsheet.
 

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RELEVANCY SCORE 82.8

I started using outlook 2003 on my new laptop @ Vista ver 6 sp1. I am experiencing problems with sending mail. It seems as if some of my mails are never received.
A possible hint: I have 2 Email accounts defined on my outlook. I have noticed that sometimes when I am sending a mail, and am choosing say account #1 to be used for this message, later when I check the "sent" folder I find that outlook used account #2 and not #1. Also, the "From" field on the "sent" folder for this message is empty.
Can anybody help me?
Thanks
Effi
 

A:Outlook 2003 @ Vista sending mail problem

Hi effib
Welcome to Tech Support Guy Forums!

Have you tried creating a new profile for Outlook 2003, configuring your e-mail accounts in the new profile to see if the same behavior persists, in the new Outlook profile?

This link shows the steps for creating a new Profile for Outlook 2003:
How to create a new e-mail profile in Outlook 2007 and in Outlook 2003
Let us know if that makes a difference or not.
 

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RELEVANCY SCORE 81.6

I have a need to Automate basically everything in regards to a Mailmerge.
I have successfully created a Main Document and even a datasource to grab the data from. I've done this several different ways. ( utilizing both the current wizard & adding the MailMergeHelper to my toolbar ).

The problems lie in trying to get this to work via macros.

If I try and load the main merge document, and then use a macro to 'Get The Data Source", it doesn't load properly. I get M, &M_1 as the only records.
I created the Macro by hitting RecordMacros and having the VBA record my steps. Obviously something is missing. Is there another command I need to add ?

If i allow the document to load the data upon startup
i get macros disabled... Any idea why that could be happening.

This should not be this difficult.

Any help is greatly appreciated.

Mindy Jeanne
 

A:Mail Merge 2003 - Macro Problem

Make the mail merge main doc and have it set up with the data source already. Save it as a document.

Record a macro that opens the file and creates the mail merge to a new document, and print it.

That macro code will, by default, appear in your normal.dot file. Hit Alt+F11, double-click "New Macros" under normal.dot Take everything out of the code after Sub Yourmacroname() and before End Sub. Delete the two remaining lines.

Double-click THISDocument under YOUR document on the left of the screen. Hit the General dropdown and choose Document. Make the other dropdown say Open. So you should now have the title and End Sub of a macro that runs when the document is open. Paste the code between the sub and end sub lines.

Save.
Close.
Open!

Oh, and set macro security to low. Many would say they don't recommend that, but the truth is, there are no WORD macro viruses running around anymore--people are having too much fun with email viruses to mess with Word anymore.
 

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RELEVANCY SCORE 80.8

When I create a mail merge to merge number into a letter, the numbers show up with 14 decimal places. I am not trying to input money or any other number format into my letter, just simple two digit number. The number should look like 4.16., but looks like this: 4.1699999999999999.

I've tried changing the format in Excel, but no luck.

Any suggestions?
 

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RELEVANCY SCORE 78

Hello all, I'm having a problem using mail merge with Outlook. We usually send out a mass email once or twice a month, and have had no problems with it, up until a few days ago. The problem being that the option to mail merge has just disappeared from the tools tab, nor am I able to find it in the customize tab either. I'm fairly useless with outlook as it is, and am even worse when stuff goes wrong in short, help!

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RELEVANCY SCORE 78

Hello,
Word Mail Merge function does not work. Word sends merged mails to Outlook (Connected to Microsoft Exchange) but outlook refuses to send them.

Hello M.F.Tolga Soyal,

To continue sending messages, please sign in and validate your Outlook.com account.

This helps us stop automated programs from sending junk email.

Thanks for your help and patience!

The Outlook.com Team


Although I had completes account validation nothing has changed.

I'm just trying to send app. 50 mails to my colleagues.

Thank youç

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RELEVANCY SCORE 77.2

Maybe the Office 2002 gurus out there can direct me to a solution to this pesky problem...
When I try a mail merge to make mailing labels with Word 2002, I always use my Outlook contacts for the data.

However, Word always gives me an error message that says that Outlook is not configured as the defualt mail client. It instructs me to make the changes in Outlook and to try again.

I've been in Outlooks Tools menu, as the help files tell me, and have checked the settings, and made sure the box is checked to configure Outlook as the defualt email program, but Word behaves the same.

Any suggestion?

Thanks,
Ken C.
Chino Hills, CA
 

A:Problem getting Word to use Outlook for Mail Merge

Try this, go to contol panel, click on internet options and on the program tab set Outlook as the default email program.
 

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RELEVANCY SCORE 76.4

I've seen this issue on other postings but have not seen the answer yet.

I have Vista, Outlook 2007 and Office 2003.

1. I have been trying to send an email merge (works fine on my other XP machine with office 2003) in HTML. I can send a merge in text, but the HTML option yields nothing. I purchased outlook 2007 because Msft Mail was not working either. I am about to throw out outlook 2007 and try to downgrade to outlook 2003 to see if this option works as it does on my XP machine. Any ideas before I totaly frustrate my wife by reloading her software again?

2. When the "text' email merge is initiatied, I get a message for each mail that asks me to accept that another program is trying to send an email. This seems to happen for each email which could really be a problem for several hundred emails. I have tried turning off the firewall but the box still appears. This whole Vista thing is making me crazy. I have to reconfigure my outlook 2003 and transfer the list of names and the word doc to my xp laptop just so I can send the mail merge. What is the setting to turn this off?

I am wondering why I paid for Vista, and the Oulook 2007 sw. Sorry, just frustrated. This should not be so difficult.
 

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RELEVANCY SCORE 76.4

Merge to email does not seem to work using Word 2003 with Excel on Vista.

Word doc is merged with Excel spreadsheet that contains names and email addresses. The application works perfectly on Win XP but on the new Vista machine it works perfectly up to the point of clicking the merge to email icon on Word's merge toolbar, which is grayed out on the vista machine but fine on the xp machine.

Just to check my own sanity, i copied both word doc and spreadsheet over to my xp machine and it works fine. So Vista seems to be the culprit.

In a google search I turned up very little on the problem -- suggesting user error on my part -- but i did find a reference to the need for a win.ini entry (vista apparently does not have a win.ini) and then some other reference (though nothing substantive) about using a registry to supplant the win.ini entry.

I know the simple answer is to run it on the xp machine (mine) and not on the Vista machine (my wife's). Nuf said about that option.

Thanks in advance for any help.

tom
 

A:Merge to Email Problem - Word 2003 on Vista

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RELEVANCY SCORE 75.6

I am using the mail merge wizard in Word 2003 to create address mailing labels from a mailing list I saved in an Excel 2003 worksheet.

Everything is fine, I've tested is several times. But there's one very aggravating little problem.

The labels are all created with a space in front of the first line (name) on each and every label.

I want them to look like this:

John Smith
123 Main Street
Charlottesville, VA 22901

But instead they all look like this (the underscore I typed in is actually just a blank space):

_John Smith
123 Main Street
Charlottesville, VA 22901

I've tried everything I can think of.

The spreadsheet cells for names do not have an extra space in them before the names. I have one column in the spreadsheet called Name that has the entire name of the person I want to appear on the first line, so I'm not using separate values for first name and last name, it's just one: Name.

Please advise. Thanks so much!
 

A:Labels-Mail Merge,Word 2003 & Excel 2003-space at beg.of 1st line

Yup. It's a PITA. You need to NOT use the Address Block. Instead, insert the individual fields. See this article:
http://www.officearticles.com/word/insert_merge_fields_in_microsoft_word.htm
 

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RELEVANCY SCORE 75.6

Hi - just looking for some help as getting a bit annoyed cos it's not working

I've got a table which contains people's details.

What I'm trying to do is if the person has no date of birth on file (i.e. they are over 18 year of age) for the merge to put a tick into a column, but if the person has a date of birth on file (i.e. under 18 years of age) for the merge to leave the column blank.

The column after this will contain the date of birth (if any).

In the over 18 box I've put the following function:
{ IF { MERGEFIELD DATE_OF_BIRTH } = "" "CHECKED/TICKED BOX SYMBOL" "UNCHECKED BOX SYMBOL" }

As each form will contain anything from 1 to 8 records, the lines which wouln't contain any merged data (i.e. if only 4 names to merge into a form, the last 4 rows of the form would be blank) - but it keeps merging in a ticked box for all the rows, even if there is only one row of data.

Hope this makes sense.

Thanks in advance for any help/advice.
 

A:Mail Merge - Help with Word 2003 & Excel 2003 using IFstatements

This does not sound like a merge function, it sounds like you are just validating data in a cell and based on that cells content putting a check in a check box.
 

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RELEVANCY SCORE 73.6

Using Outlook 2003, Part of MS Office Professional Edition 2003, which has the capability of having multiple, separate & complete email addresses, each functioning in their own profile.

E.g. I open Outlook and it gives me a drop-down box to choose which email I want to go to, say email1 or email2.

Email1 has 2 "Contacts" areas defined.
1st problem is how to combine and synch these two. I don't want two.

Email2 as 1 "Contacts" area.
2nd problem is to combine the contacts from Email1 with Email2.

I thought these were *.pab files, but a search for *.pab comes up empty.
I do find multiple *.pst files

Any suggestions?

 

A:Help with Contacts Merge in Outlook 2003,Part of MS Office Professional Edition 2003

Oh, and I need tips on how to make SURE I've got the existing stuff backed up before I mess with anything. This isn't my computer I'm working on, and there are 4000 contacts involved.
 

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RELEVANCY SCORE 71.6

I have a new HP Media Center desktop with Windows Vista Home Premium and Office 2003. I can receive all email and attachments sent to me by other PC's, but I cannot receive any emails with attachments from friends with Macs using Apple Mail. However, if I retrieve the email from Macs on my laptop running Office 2003 & Windows XP, everything is fine. I can, also, forward the Mac emails to the Vista computer from the XP laptop and everything is forwarded perfectly.

I have verified that all my email settings on the XP laptop & Vista PC are identical.

Any suggestions?
 

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RELEVANCY SCORE 71.2

I have a list of records that will be merged from either an Excel worksheet or an Access database. The ID Number field repeats for multiple records but I would like the merged document to show the ID field once but list all records with that ID as on the same document page(s). When the ID number changes, then the next group of records are merged under that ID. Can this be done?
 

A:Mail Merge in Word 2003

No.
Sorry, but this is a huge shortcoming of Word.
http://homepage.swissonline.ch/cindymeister/mergfaq1.htm#ComplexMerg
 

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RELEVANCY SCORE 71.2

Im trying to get our program to work with MS Word 2003.

our program is a 16bit superbase based program.

when doing a mail merge, it will open word but will not merge the info in.

I get an Application not responding error.

This works fine when the user is logged in as a Power User, but not when logged in with Limited Access.

The info is exported to a text file first, and then merged into a word template (.dot).

it doesnt even bring up the letter to merge into when i get the application not responding error.

does anyone know what the routine for importing info into word is, or if any folders associated with word / windows requires the user to have full control over?

thanks
 

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RELEVANCY SCORE 71.2

I work for a management company, so we use Office 2003 (Basic Edition) for a whole bunch of stuff. My question has to do with the Mail Merge option in MS Word. I type all the leases for my company, so being able to use the Mail Merge would be awesome. I am not very computer literate, and was wondering if anyone knows a good site for a tutorial, or if they know how to use the Mail Merge option. Any help would be greatly appreciated. Thanks a lot.

A:Help With Word 2003 Mail Merge

Check the Microsoft Office website: Use mail merge for mass mailings and more.

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RELEVANCY SCORE 70.4

Hi
I used Word 2007 for mail merge to send about 1000 mails to my prospects
After I click the Merge and Complete button, for every email it sends, outlook pops a warning
"Some program is trying to access to send email. If it is not ok, click deny and check your virus settings ..."

I am forced to click "Allow" for every mail, this is too much to take for the number of mails I am sending
Is there a way to disable this warning system when I am doing a mail merge

Kindly help

Thanks and regards
Sasi Sekar K
 

A:Word 2007 - Outlook Mail Merge Warning for every mail

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RELEVANCY SCORE 70.4

I am trying to do a mail merge for address labels in word 2003 on my xp. The steps seem to make sense, but it never works! I am ok up until the address block. All of the addresses don't appear. It just says address block or just the first address on my data source. Thanks for your help.
 

A:Mail merge in Word 2003-Windows XP

When you get to the point where you insert the address block. Are you clicking the Update All Labels button. That will update all the lables with the address block and you will see all your addresses.

If you are using the task pane to do the merge it is on step 5 I think.
Let me know if that helps
 

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RELEVANCY SCORE 70.4

My company does utility billing. We generate over 30,000 bills a month. We have a set way of doing things, and I am having a problem. Until recently we used office 2000 to create our mail merge bills. Everything was smooth. We upgraded to 2003, and I have been troubleshooting issues ever since. We get our data from Lotus 9 spreadsheets. That data is currently saved as a .CSV file and then sorted from there. We then merge our .CSV file into a Word doc (bill form). The problem is sometimes we get errors like "Record "so and so" has too many/few data fields". I know what is causing this, empty rows or columns in the .CSV file. These can not be avoided. Is there a way to edit the registry to eliminate these messages, they are time consuming when printing. Or do you know of another fix? Thank you for your time.
 

A:Word 2003 Mail Merge Error

Welcome to the forum.

Within MS Word. I would just search for the double return which is what will be displaying the space in-between the rows and replace it with a single return.
 

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RELEVANCY SCORE 70.4

I am doing a mail merge with Word2003 - the database info is in an Excel 2003 spreadsheet. The mail merge works just like it always has - UNTIL I get to the last step - Update All Labels. At that point only the first three labels and the LAST two labels on the first page and miscellaneous labels on the next page are populated with information. I do not have this problem on my desktop but I do on my laptop and others have been experiencing the same problem. 11.6359.6360 SP1 is the version of my Word2003 and 11.6355.6360 SP1 is the version of Excel2003. Thanks-Char Gorak
 

A:Mail Merge Not Completing Correctly 2003

dear
this is what you can try
go to options in Word and on the general tab you select the box confirm conversion when opening document when you select this box you will have to select your data file in excel again and you select the DDE option
I hope this will solve your problem

with kind regards Paul
 

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RELEVANCY SCORE 70.4

I am making up mailing labels using Excel 2003 and Word 2003 on XP computer. As I go through the set up I noted that when you select a field and hit a space or return all it does is add the same information again.
I have had to enter all the data in a row and then edit by adding spaces and returns to make the label come out correct.
Seems there must be a better way than this. Office 2000 had a very good system.
What if anything can I do the make this work right.
HP 2.66 Ghz CPU 512 RAM
 

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RELEVANCY SCORE 70.4

I am doing a mail merge with Word2003 - the database info is in an Excel 2003 spreadsheet. The mail merge works just like it always has - UNTIL I get to the last step - Update All Labels. At that point only the first three labels and the LAST two labels on the first page and miscellaneous labels on the next page are populated with information. I do not have this problem on my desktop but I do on my laptop and others have been experiencing the same problem. 11.6359.6360 SP1 is the version of my Word2003 and 11.6355.6360 SP1 is the version of Excel2003. Thanks-Char Gorak
 

A:Mail Merge Problems with Excel 2003

Closing duplicate, please reply here:

http://forums.techguy.org/showthread.php?t=292577

eddie
 

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RELEVANCY SCORE 70.4

Hi,

Im trying to merge into a word doc. In the access databse there is a table that consists of

Prefix
FirstName
LastName
Add1
City
PostCode
Recommended By
Area they live in
He/She

I was wonder if anyone can help me with the VBA for the button?

Thanks in advance.
 

A:Solved: Access 2003 mail merge VBA

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RELEVANCY SCORE 70.4

How in the world can I save a mail merge data source in Word 2003 as a .doc file? Thanks.

Matt
 

A:Word 2003 mail merge question

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RELEVANCY SCORE 70.4

I completed a mail merge using 2003 & creating a list -- If I wanted to print just the list of names & address database associated with the merge letter -- how do I do that?? It looks to be a .mdb extention, but I can't seem to locate it on it's own!!

For the life of me, I can't figure it out! I think I preferred the old mail merge - when you had to create two seperate files! Seemed less confusing somehow!
 

A:Mail Merge (Word 2003) name list

A .mdb is an access file. Do a search and then use access to open it.

That should work out for you.
 

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RELEVANCY SCORE 70.4

hi all,

i'm hoping someone on here has an answer to my dilema...

we recently upgraded from Office 2000 to 2003 and have run into a problem when trying to do mail merges between the Office apps. i'll do my best to explain:

1.) data in entered into an Access DB that creates job-sheets
2.) this can be printed / emailed to others (done via Excel to Word using Mail Merge)

with 2000 (on which it was developed) everything worked as it should, but since upgrading to 2003 the data is no longer getting across.

what it throws back is 'This method or property is not available because the document is not a mail merge mail document.

after discussing this problem with our database manager we think it might be because of the following:

you'll see that in 2003 the 'No' option is highlighted by default, in 2000 the 'Yes' option was highlighted!

anyone know a work around this?

currently the 'action' is dictated by VB code with a button on the Access DB entry form.

hope someone can help!

thanks in advance.

Neil Merton
 

A:Mail Merge & 2000 to 2003 Upgrade

Here ya go...let us know if it works:

http://www.kbalertz.com/kb_825765.aspx
 

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RELEVANCY SCORE 70.4

Hi, I am doing a mail merge for labels for Christmas cards. I am trying to
insert a graphic but I want the address that I have typed to be centred
within the graphic. At the moment, when I do this, the text jumps up to the
top of the graphic and if I try and cut/paste it wont work. If I press
enter, the entire document moves down. What I'm after is the actual clipart image to be in the foreground and the text to be centred in the foreground. Could someone possibly explain how exactly this can be done please?

Thanks
 

A:Word 2003 - mail merge and graphics...

Hiya

I've moved this to Business Applications forum for more response

Regards

eddie
 

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RELEVANCY SCORE 70

Hi, I think I have a new one for you. I've seen this problem posted on other sites and no solutions ever addressed.

I'm mail merging a a mailing list onto sheets of ten labels, a different number of labels every day, anywhere from 30-200. I've used the wizard any number of times, always with the same result, never with an option or menu that provides a fix:
-- 1st sheet looks okay -- records 1-10 appear
-- 2nd sheet, records 2-11 appear
-- 3rd sheet, records 3-12 appear
-- etc, till there are as many sheets as there are records in the database. So for today's mailing list of 45 records, I had 45 sheets instead of 5.

The first label in my template has a header that says "Research Study" followed by the mail merge fields -- custom arranged, not using Address Block or anything preset. The propogated labels all say "<<Next Record>>" in front of "Research Study". I can provide an example if needed.

It also doesn't allow me to choose the order in which the emails propogate, i.e. I can go across but not down. I've done this many times in older versions of Word without these problems. I've used the Avery system, but I have to go thru the wizard each and every time when all I want to do is make a reusable template to copy and merge new records into each day.

Please help.
 

A:Labels-Mail Merge,Word 2003 & Excel 2003-labels repeating ad nauseum

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RELEVANCY SCORE 70

Can anyone advise me if there are limits anywhere to the number of e-mails I can send out simultaneously when using a mail merge to e-mail? I have set up and tested the mail merge and it all works fine, but I don't want to launch the real one only to get problems. I have a mailing list with 1,600 addresses, I'm using Outlook and Word 2011 for Mac to do this.
 

A:Mail merge to e-mail using Word / Outlook 2011 for Mac

One of the problems your going to face is getting labeled as a spammer. If your sending these internally it may not be a problem. The standard answer for this is to Outsource this if your sending over 100. Good decision not to launch the real one yet.

A detailed response to similar question in StackOverFlow
 

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RELEVANCY SCORE 69.6

Hi folks ... I am trying to get my holiday letter labels printed and the Word 2003 Mail Merge is driving me crazy! I am running Windows XP and using my contacts from Outlook 2003. I get all the way through the merge process, everything looks perfect, and then all I get is one page printed out of what should be 6 - 7 pages of labels. Help!
 

A:Printing Labels from Word 2003 Mail Merge

Sounds to me like you're using the VIEW button to see the merge results. You need to go ahead and DO the merge. See the steps here:
http://www.officearticles.com/word/mail_merge_labels_in_microsoft_word.htm

Pay particular attention to the Propogate Labels button.
 

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RELEVANCY SCORE 69.6

Is there any way that the address block layout can be changed.

The default is:-

Survey One Pty Ltd
Mr Jack Gordon
12 Wright Ave.,
Melbourne Vic 3000
in Australian is should be:

Mr Jack Gordon
Survey One Pty Ltd
12 Wright Ave.,
Melbourne Vic 3000
 

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RELEVANCY SCORE 69.6

HI folks...

I have an issue where Word 2003 Mail Merge is skipping records once the document is merged and printed. The Merge document is a simple "voucher" (4 to a landscape page) with the user name and section being pulled from similarly headed columns in the data source document. Im using a simple (4 column) Excel data source with about 250 records.

When i merge and preview all records, every 5th record is skipped. When i got into the data source and view/edir records, i can see the skipped records and they are selected etc etc...even if i change the sort order in the data document, its still every 5th record that is skipped.

Ive tried using both an excel data source doc and recreated it ihn Word 2003, but i stillg et the same bad result.

Any ideas, or is this as clear as mud to you?

thanks
 

A:Word 2003 Mail Merge - skipping records

It looks like you have a <next record> field at the end of the printing page, so the next record is skipped.

So it prints 4, then sees the <next record> and skips that one then gets the next 4 etc.
 

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RELEVANCY SCORE 69.2

Failure Of Sending Word Doccument To Mail Recipient. What Could
Be Wrong??:: :
 

A:Outlook 2003 E-mail Problem

I've closed this once already, now I'm doing it again.

The problems sound very related. And you've provided so little information that its a waste of the forums time to even reply to this.

Continue here: http://forums.techguy.org/business-applications/483690-outlook-problem.html
 

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RELEVANCY SCORE 69.2

hello everyone

im having a bit of trouble configuring an e-mail account for a friend of mine

the situation is that i set up a pop3 account using the the pop3 server supplied with his website provider so he can recieve e-mails sent to [email protected]( unfortunatly his website provider doest supply an smtp service ) so i had to use his isp's smtp server to send outgoing mail .( which requires a different login and pass to use)
the problem is that when mr jones is sending e-mails outgoing mail
the recipient are seeing that the mail is sent FROM mr jones ( [email protected] ) when he would like them to see mail sent FROM mr jones ([email protected])

what i was wondering is , if there is a way to change the domain name on outgoing e-mails . i mean the e-mails show the pop3 address on them instead of the smtp address .

thank you for your time everyone .
 

A:e-mail problem on outlook 2003

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RELEVANCY SCORE 68.8

Computer: Dell Inspiron 6000 with 1.5 GHz Pentium M processor and 2 GB of RAM.

Windows version: XP/Pro SP 3 (V. 5.1 Build 2600.xpsp.080413-21111 : SP 3)

Word version 2002.

I have 2 problems with using the Outlook version 2000 Mail Merge feature.

Problem 1:

I want to Mail Merge Outlook contacts into Mailing Labels. however, there is a field missing from the available fields after I complete the all the steps.

I tried this 2 ways:

1. All contacts in current view/All contact fields

2. All contacts in current view/Contact fields in current view--after adding the Categories field to the Current View

I also tried adding a user-defined field and then tried both choices above.

In all cases,the Categories field or user-defined field is missing from the available fields: missing from the Insert Merge Fields and missing from the Mail Merge Recipients dialog box.

Here is the sequence I use:

Open Outlook

Click on Contacts shortcut (or View/Go To/Contacts)

Tools/Mail Merge

Select All contacts in current view/All contact fields from the dialog box choices. Select Mailing Labels from the Document type drop down box.

Click OK

Click OK on the warning message: "Outlook has created a MailMerge document...."

In the Mail Merge Helper dialog box, click on Main Document/Setup

Select the label product/type from the Label Options dialog box. Click OK

Click on Data Source/Get Data/Use Address Book. Select Outlook Address Book. Note that the Categories field is not include... Read more

A:Missing field(s) in Outlook contacts using Outlook Mail Merge

I would export my contacts to an excel spreadsheet then run mail merge. You never know whats going on inside outlook...
 

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RELEVANCY SCORE 68.8

I have consistently had a problem with the Find Entry icon not working. It may find an entry once then quit working, I have to search for the entry using the arrow keys to scroll through the entrys of the mail merge. What can I do to make the find entry work properly.
I am using Word 2003 on a hosted network using XP. Hope someone can help me.
Thanks for your time, Mark Strohmeyer
 

A:Word 2003 Mail Merge Find Entry not working

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RELEVANCY SCORE 68.8

Have been using the same three mail merge files in one folder for 2 years.

Yesterday I decided to delete some of the records that were no longer needed.

After doing is I added some new records and tried to print the sticker forms that we use for Service Agreements.

Stick form file would not load and I received an error message saying ........***..... is a mail merge main document. Word cannot find its data source.

No file names were changed and no locations for files have changed.

How did this happen when I only deleted some old records?

How do I recover from this?

I know nothing about mail merge and am using a system set up my a former employee

Please help. I still have all my data but can not print sticker forms!!

I ever made a copy of the files in the folder before deleting the old record and saved it to my flash drive calling the folder "Old".

It will not run properly ever when I try using the old files.

Do I need to move them into my documents were the other folders is???

Thanks in advance for any help.
 

A:Mail Merge in Word 2003 can not find data source

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RELEVANCY SCORE 68.8

I am running Vista Premium Home and, while I am able to send mail in Outlook 2003, I am unable to receive it. I am having the same problem with Windows Mail, Live Mail, and Thunderbird.

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RELEVANCY SCORE 68.8

I keep this error message below everytime I try to make/setup an email account from Microsoft outlook 2003...

"THE HTTP MAIL STORE COULOD NOT BE CREATED. THE OPERATION FAILED. AND OBJECT COULD NOT BE FPUND."

I have never had a problem before setting up email accounts through my computer. The only difference is this computer is XP SERVICE PACK 3. Could someone please let me know what is going on?

Thanks,

mick

A:Problem setting up mail for Outlook 2003

It seems that the Microsoft Outlook profile is corrupted. Try creating a new user profile:

1. Go to Start -> Control Panel ->Mail icon.
2. Click Show Profiles.
3. Click New Profile and type a name.
4. Add the e-mail account in the E-mail Options.
5. Type the server name and user name.
6. Cick on Check Name.
7. Change the default profile to the one you have created.
8. Open Outlook and add your archive file by going to File -> New -> Outlook Data File.
9. Select your archive file.

Source: ?Patricia Guerrero, clients and mobility expert (found on searchexchange.techtarget.com)

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RELEVANCY SCORE 68.8

For some reason I can't get the email alert popup to work. I have all the appropiate boxes checked. I have a sound assigned for new messages and I have Outlook as the default email client. I can get the preview to work in the options menu and can control how long it stays on the screen, etc. but it won't work when new mail comes in(even though new messages appear in the inbox). Outlook Express will give me a sound and show a new mail icon in the tray if I'm using it.
Is there anything I've missed?
Dave
 

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RELEVANCY SCORE 68.8

I have a problem with my Outlook 2003. Often, but not always, when I recieve mail into my inbox it will be duplicated, and this is very annoying. I have looked on the microsoft support website and they have a fix for exactly this problem, however it was a fix that came with the outlook service pack 2 update, something I already have. Therefore I was hoping that someone could help with this problem. I'm not sure which details you may neeed about my Outlook but I will post them if you have queries.

Thanks for any help.
 

A:Outlook 2003 Duplicate E-mail Problem

I am having this same problem.

Need help as well.
 

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