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Outlook Meeting Requests

Q: Outlook Meeting Requests

One of my user accounts is not receiving meeting requests in Outlook 2003. From the sender's computer they seem to be going through but the attendee never receives them?

Any suggestions on a resolution?

RELEVANCY SCORE 200
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A: Outlook Meeting Requests

If they are using contacts have them refresh the e-mail address for this person.

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RELEVANCY SCORE 88

At our site we have several conference rooms which have their own shared calendars in Outlook. Whenever someone wants to schedule the conference room, they usually submit a meeting request and add the conference room to check availability in Scheduling. The problem is, they want to be able to see past one month. For example, if I look at the room's availability today, I can only see up to February 28 of this year. March 1 and beyond appears as "\\\" or 'no information.' Is this a limitation of Outlook 2003 and is there any way around it (do schedulers need delegate rights to see past a month)?

Any help would be appreciated.
 

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RELEVANCY SCORE 88

One of my users are having issues with the meeting requests in outlook. If A sends a meeting request to B, and B accepts the request, the confirmation email gets sent to both A and C. C was never on the request at all. I also sent a test request to my email account so when I accepted it, the confirmation still was somehow forwarded to C.

Has anyone ever ran into this issue before or know the solution?
 

A:Solved: Issues with outlook meeting requests

I also forgot to mention that we are using outlook 2007. Thanks!
 

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RELEVANCY SCORE 87.2

Hi there,
Seems my Outlook 2007 no longer automatically places a meeting request as Tentative on my calendar until I actually go into email inbox and open it. I prefer that if I'm away from email, new Invitations automatically display on my calendar as Tentative. Was like this before as I recall.
Any recommendations!??

Thanks!
 

A:Solved: Outlook'07 Calendar Display for New Meeting Requests

Hi benkyo, welcome to TSG.

In Outlook, go to Tools/Options and click the Email Options button. Then click Tracking Options. Is the box for "Process requests and responses on arrival" checked?
 

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RELEVANCY SCORE 87.2

Hi,

I have a colleague who receives meeting requests sent to me. If he responds to them the response appears on my behalf.
I am unable to see anything in my Outlook calendar that would cause this.
Can anybody please advise what this may be due to?

Cheers
Paul

P.S. I'm using Outlook 2007.
 

A:Solved: Outlook - Colleague receiving my meeting requests

Is this on a company server - he maybe set up as an delegate
http://www.techrepublic.com/article/how-do-i-configure-delegate-access-in-microsoft-outlook/6120092
 

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RELEVANCY SCORE 72.8

I have a small network (12 users) running SBS 4.5. Clients are Win2K Pro and Office2K Pro. When a users creates a new meeting request and invites some (but not all) users, the meeting request is received by ALL users.

I suspect that it is something to do with delegation, but am unsure where to start looking.

Any guidance would be welcome. Thanks
 

A:Meeting Requests going to all users

I found this under the help in Outlook 2002

Troubleshoot Delegate Access
This feature requires Microsoft Exchange.
Viewing another person's folders
I can't see an appointment in another person's Calendar when I'm the delegate.

When you view days in the Calendar folder, you can't see the details of an appointment, but the free/busy time shows that the time is busy. This is because, even though you have delegate access permission to the other person's Calendar folder, if the other person created an appointment and marked it private, you cannot view the appointment unless they have given you permission to do so. Have the person who granted you permission clear the Private check box on the Appointment tab in the appointment, or have the person modify your permissions so that the Delegate can see my private items check box is selected.

I receive meeting requests and responses that my delegate should get.

The person you set up as your delegate might have been deleted from the Microsoft Exchange Global Address List, or there might have been an internal rule-handling failure on the server. To reset your delegate's permissions, click the Tools menu, click Options, and then click the Delegates tab.

The Send meeting requests and responses only to my delegates, not to me check box might not be selected. On the Tools menu, click Options, and then click the Delegates tab.

I'm a delegate, but I can't open the other person's folders... Read more

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RELEVANCY SCORE 72

I have some users complaining that incoming meeting requests are showing as an attachment instead of the ‘normal’ way in Outlook 2003. The domain the meeting requests are coming from has upgrade to Exchange 2007. We have also upgrade to Exchange 2007 and don’t see this issue. Any help would be very much appreciated. Thanks!
 

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RELEVANCY SCORE 71.2

good afternoon,

running outlook 2010, and exchange 2010. working on a VPN, not in the office.

people are not able to see my appointments that I have in my calendar, and I am getting requests to attend meetings when I already have meetings scheduled.

it seems like a simple fix, but I dont seem to find the correct setting.

what I havent done, is to redo the outlook profile.

thanks for your help.

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RELEVANCY SCORE 71.2

User A has Outlook 2007 in an Exchange 2003 SP2 environment. When User B sends a meeting request to User A, User A gets duplicate (2) meeting requests. User A is not a delegate of User B but does have full mailbox access.

Even when Administrator sends a meeting request to User A, a duplicate meeting request appears in the inbox. If User A sends a meeting request to User B, User B does not receive duplicates.

Again, no delegates here. No matter what I try, it still happens. Rebooted the Exchange server, restarted the domain controller, User A's machine, no difference. It even happens in OWA.

I can't seem to figure this one out. I have verified User A does not have a mobile device. Just straight up Outlook 2007 (and sometimes User A uses OWA when out of the office).

Anyone know of what could be causing this?

A:User Receiving Duplicate Meeting Requests

This fixed it!http://support.microsoft.com/kb/253557I had to log onto the user's workstation. I ran the MDBVu32 utility to remove a "schedule +" component. Somehow, along the way, the user was a delegate of themselves. I noticed it after following this article:http://hellomate.typepad.com/exchange/2004...ng_which_e.htmlI removed the "send on behalf" permissions in Active Directory but the issue still was experienced. The above KB article fixed it!

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RELEVANCY SCORE 70.4

User's Outlook delivery is set as "Mailbox -- JoeDoakes". He accepts meeting invitation but meeting appears on his "Private Folders" calendar!

User has switched his default mail delivery back and forth several times between Mailbox and Private Folders -- and that appears to be the origin of the problem. Microsoft KB article Q279431 acknowledges that this generally leads to the improper re-setting of the delivery locations of the special folders (Sent Items, Tasks, Calendar, etc) within the mailbox. Thus, even tho the Mailbox's delivery is set at "Mailbox", the special folders' location remains set at "Private Folder".

According to MS, the resolution is to "reset the *.pst file so that it is not the default delivery point". Any ideas about how to do this would be appreciated.
 

A:Meeting Requests are saved to Wrong Personal Calendar

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RELEVANCY SCORE 57.6

Most of my users are on Outlook 2003, but some are on Outlook 2007. When a 2007 user uses the scheduling assistant to try and set a meeting, the message appears No Information. No free/busy information could be retrieved.

Note: a 2003 user can see the other 2003 user's schedule.

Is this something that needs to be set at the Exchange level? How do I resolve?

All users are on Windows XP SP2
 

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RELEVANCY SCORE 54.8

Microsoft Outlook 2002 SP2

In the Calendar, go to Actions / Plan a meeting. This screen always opens with 100% zoom. I actually prefer the 75% view. Is there a way to make 75% the default zoom value?
 

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RELEVANCY SCORE 54.8

I've got a user that is trying to use the meeting scheduler in the calendar section of outlook.

Basically she wants to know the availability of other users based on their calendars on their workstations.

My guess is that this doesn't work because we are using pop/smtp email services, rather than running and exchange server.

Am I correct?
 

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RELEVANCY SCORE 54.8

I get a msg about that it's other versjons of meeting request.

It said only 1 has accepted, but there are 31 that has accepted it.

And when I am trying to remove someone from the list before I get up, if I want to send an update to these I have deleted.
 

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RELEVANCY SCORE 54

Hi everyone. I need a little help with how to use a function in outlook. I have a group of about 30 people who all have different schedules. I want to use Outlook 2007 to find when the best time to meet is. I have gone to the "Meeting Request" section of Outlook and I can see my schedule just fine ie when I am Busy or when I am free. My problem is that I don't know how to enter people?s names with their schedules so I can compare everyone?s schedule.

I hope this makes sense. Basically, I want to enter everyone schedule and use the Auto-Schedule a meeting function to find the best time for a meeting. Thanks for all your help and I look forward to hearing back from you.

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RELEVANCY SCORE 54

Our system uses Exchange 2003 on a Windows 2003 server. The user is running Windows XP SP2 with Outlook 2003 in cached exchange mode, and mail is set to be delivered to a pst file on his hard drive.

This user travels a lot, and prefers to spend all his time in offline mode, working online is not an option as a solution. When working offline, if he goes to schedule a meeting, anybody that he selects comes up as No Information Available, expectedly. Well, he says that when working offline he used to be able to see this information, and that just recently he started receiving the No Info bars.

Is there any way to make Outlook gather this information when connected and working offline, or is his only option working online?

- Pat
 

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RELEVANCY SCORE 54

Hey there,

On our exchange server we have a resource for our small conference room.

If anyone tries to schedule a meeting, while using the small conf room as a resource, as soon as you try to send the invitation Outlook freezes and holds onto 99% of the CPU.

This is from any computer.

BUT, here were also a couple meeting invitations successfully sent out earlier this morning, using the small conf room. But when I try to accept, Outlook hangs again.

Also, if I log into the Small conf room's own email account and try to accept the invitations through it's account directly, outlook hangs. AND from the small conf room's account, if I try to set up a meeting with itself as a resource, it hangs...

Setting up a meeting using any other resource works fine.

Any idea what the problem could be?

Anyone?

Thanks =)
 

A:Outlook hangs - meeting request

Try creating a new profile in Outlook.
 

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Getting Error:

“Can’t move the items. The item could not be saved because it has been modified by another user or in another window”.

When trying to move a meeting request to an earlier time? (Exchange Server)
Outlook XP
 

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RELEVANCY SCORE 54

hi,
dont know if this is the right place to ask, but:
how can i set up outlook´s capabilities of collecting and showing appointments and availiable/not availiable for meeting-information to others in our 10-people lan? help-files mention something like a synchronisation-file on the server.
there is exchange-server 4 installed on the server, which is currently not in use.
can we let exchange do the job of beeing the collecting point of such information and how do we do this? is there an easy "quick-setup"?
thanks a lot
petros
 

A:outlook 2000 meeting sheduler

If you're not using Exchange server, I don't know how you can do it. Are you all running the IMO version of Outlook?

(Sorry I didn't see this until now!)
 

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RELEVANCY SCORE 54

Can someone please advise. I schedule a recurrent meeting about a year ago for a group of people. I have since deleted it from my calendar but it can still be viewed in the calendars of the invited attendees. As this is causing confusion, can anyone tell me how I can delete the recurrence even though I can't view it anymore?

Sorry this sounds so dippy .. if I wasn't so dippy I wouldn't have made the stupid mistake in the first place!!!

thanks in advance ...
 

A:Outlook 2007 - recurrent meeting

hi c4twoman,

When you deleted the meeting, did you do it for all occurences or just one.

Anyway, when doing so, Outlook should have asked you if you wanted to send an update, which would have then deleted upon receipt by the attendees.

If that hasn't happened, simplest is to send the attendees an email asking them to detete the meeting from their calendars themselves, all occurernces.

lol
Hew
 

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RELEVANCY SCORE 54

For some users (not certain if it is all users), their meeting cancellation notices are all marked urgent in importance.

The problem is almost none of the users want this setting. We use urgent emails for truly urgent events, and no one wants their urgent alarms going off for meeting cancellations.

Does anyone know where this setting is configured?

We're using MS Office Outlook 2007 SP2 MSO.

Thanks.
 

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RELEVANCY SCORE 54

Our business recently upgraded to Outlook 2007. I have one user who, when scheduling a meeting, cannot see the attendees free/busy schedules. This is the only user of @300 affected. To date I have:
1)Run the /cleanfreebusy, /cleanreminders, /cleanprofile and every /clean....I can think of.
2)Uninstalled/reinstalled Office 2007.
3)Created a new email profile
4)Created a new user profile. With this, the user was able to see the free/busy times for a few days, but now it is back to square one - cannot see the attendees schedules.

There is no /cleanscheduleplus available in Outlook 07. We are running on an Exchange 03 server, and the OS is a corporate XP image.

Anyone run into something similar?
 

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RELEVANCY SCORE 54

Hello,

I'm running Outlook 2003 at work, and when I create a meeting in the calendar, the responses are not showing up on the tracking tab. I receive the meeting response messages from recipients, so I know some are acccepting or declining, but when I go to the tracking tab of the meeting details, only a few of the people that have accepted show as accepted. I thought this was supposed to update automatically when people reply?

Anybody seen this before, or have any ideas? Thanks!
 

A:Outlook 2003 Meeting Tracking Tab

When people respond to your meeting request, the subject of the message shows whether they have accepted or declined without having to open the meeting request. The tracking tab in calendar only updates when you actually open the response. Have you opened all the meeting response messages?
 

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RELEVANCY SCORE 54

I have a couple users (maybe it happens more but haven't heard any other complaints) that have been having trouble updating meetings. The error seems very sporadic and there seems to be no reason to why we are seeing this error. The complaint is that they are getting the error when adding an attendee, and or changing the time. Any help would be greatly appreciated, I have searched around but have had no luck.

The error states:
The item could not be saved because it has been changed by another person. Do you want to save a copy in your default calendar folder? If you click Yes, you need to copy and paste your changes from the "copy of" item in your default folder into a new update for this meeting.
 

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RELEVANCY SCORE 54

I am running Outlook 2003 and Win XP Pro SP3. Both Outlook and Win are set up to adjust for daylight saving time.

The changeover from EST to DST today has changed the time for every meeting in my Outlook 2003 calendar for all dates starting today (Sunday, 08Mar'09). The time for every meeting that occurs today or in the future has been moved forward 1 hour. Any meeting series is correct for any instance before 08Mar'09 and incorrect for any instance on/after 08Mar'09.

I can fix the problem by unselecting the auto adjust for DST and manually changing the time.

It is my understanding that the actual time stored for all Outlook meetings is Zulu time and any conversion is done on the fly.

Any idea what is going on here?
 

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RELEVANCY SCORE 54

I'm in the IT department of our company and we have a user that is getting a message that pops up at the top of his recurring meetings. It says something about having multiple versions of the meeting and that this is the most current. There is a button to click on to see the other versions. When he does this, it opens up several other windows with the same information concerning that meeting. None of the data is different though. How can I get this to stop? What may be causing it?

Thanks for the help.
 

A:Outlook 2003 Meeting Issue

Usually when I see there is a newer verison message, then it is because the user has updated the meeting request. Does this happen to him when he creates meetings on other PCs or just the one PC? Is this a recurring issue or is this the only time it has happened?
 

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RELEVANCY SCORE 54

Hi,

In outlook 2002 (sp3) if you try to accept a meeting whilst your inbox is full you get a message with only an "ok" button. after you click "ok", the meeting request is deleted and the original message is lost. Is this a flaw?

does anyone have a workaround?

Thanks,

note: outlook 2002 is running on exchange 2000.
 

A:outlook accepting meeting problem

Answered you here: http://forums.techguy.org/t356855.html
 

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RELEVANCY SCORE 54

Hey everyone. Is there a way to know what someone's response is to a meeting invite. I know you can see if they accepted the invite or if they request an different time but how do you know if they hit do not send a response. My other question would be is there a way you can send an invite with custom responses so the end user has to give some kind of response that you can see?
 

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RELEVANCY SCORE 54

Have a customer that his Live Meeting Tool Bar disappears. It shows up in word and excel but not in outlook. Have tried with and without the Add-ins.

A:Outlook 2003 And Live Meeting

Possible solutionhttp://support.microsoft.com/kb/938849Mark

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RELEVANCY SCORE 54

I have recently bought a new laptop with Office for Small Business 2003. When using Outlook, when I receive an email/invitation to a meeting from my boss or the secretary, I accept the invitation and the meeting posts to my calendar, but posts as a recurring meeting until the end of time. I am NOT making it a recurring meeting and the invitation is not for a recurring meeting, but it automatically defaults to make the meeting recur once per week forever and ever. I have tried researching this on microsoft.com and in Outlook Help, but I can't seem to figure out what the problem is. Can anyone help me? Thanks!
 

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RELEVANCY SCORE 54

if my email inbox is full and i try to accept a meeting request i get an error message telling me to clear up my inbox. when i click ok it deletes the meeting request. however this does not happen in outlook web access. (the meeting request is still there). How do i get the original meeting request to stay in microsoft outlook?

Thanks,
 

A:Microsoft Outlook meeting problem

Click "Tools" and select "Options".
When the "Options" multi-tabbed dialog box appears, select the "Preferences" tab.
Click the button "E-Mail Options".
When the "E-Mail Options" dialog box appears, click the button "Advanced E-Mail Options".
Uncheck "Delete meeting request from Inbox when responding".
Click "OK" to close the dialog box.
 

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RELEVANCY SCORE 54

Meeting request in outlook issues.

Have you guys ever heard of this? I have one person that is telling me that my meeting request is effecting his entire day.

I sent a meeting request for 1 day only for the whole day. I have sent it to multiple people & no one else is having this issue.

I do these type of requests a lot & it normally only shows up as a one line entry.

Anyone have ideas?
 

A:Meeting request in outlook issues

What do you mean "its affecting his entire day"?
 

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RELEVANCY SCORE 54

I'm hoping you can help me out.

Attached is a snap shot of a server side Deleted folder. It has 288 meeting requests. One from June 2002 and the other from Sep. 2002. These two requests populate in this folder about every 3 to 5 minutes (notice the time and frequency of the same meeting requests in the folder).

Can you review the snap shot and provide suggestions?

Also, is there anyway to stop outlook calendars from allowing double-booked appointments. In other words, not allow two appointments to occur at the same time??

Any help is greatly appreciated!!!!

Thank you,

Victoria
 

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RELEVANCY SCORE 53.6

When I recieve an invite from someone, or they respond to an invite from me, I am presented with a load of what I can only describe as html based gobbledegook.
The problemonlyoccurs onmy laptop - when the same message comes through on my Blackberry, the invite, or invitereponse appears fine.

I have attached a copy of the invite that we receive, if anyone could help it would be much appreciated.

Cheers

Paul
 

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RELEVANCY SCORE 53.6

How to add meeting requests for Outlook 2010 and 2007 with Cc and Bcc options.



i know i can add cc options via icalender ...any other option ???????????
Thanksss

A:Outlook 2010 Meeting request with CC and BCC option ??????

I have tried to customize ribbon of Meeting window in Outlook, but bcc and cc options are just not in the list of all possible commands.

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RELEVANCY SCORE 53.6

Got the Undeliverable error message back when sent out meeting request. Please help me to fix this problem. Thanks.

This message could not be sent. Try sending the message again later, or contact your network administrator. Error is
[0x80070057-00000000-00000000].
 

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RELEVANCY SCORE 53.6

Is there any way to set up a meeting invitation through Outlook so that the participants to choose to accept e.g. either an 11 a.m. or 1 p.m. session when they reply by clicking a pre-populated option?

TIA

roto
 

A:Choice of times for meeting invitation in Outlook??? Is that possible???

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RELEVANCY SCORE 53.6

I have a user that when she tries to accept a meeting invite it tells her that she has a meeting already booked even though her calander is empty at that time. I could find nothing wrong with her calander. I had one of her delegates create a test meeting and she was able to accept it with no issue, so I am not sure why she is getting this. Any ideas would be helpful. We are using Outloom 2003 and are on an exchange server.

Ian
 

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RELEVANCY SCORE 53.6

When I receive an Outlook meeting invitation in Mozilla Thunderbird, it arrives in my inbox and looks like an email header. Is there anyway to send this to, or import this into, Google Calendar?
 

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RELEVANCY SCORE 53.6

when i import data from excel to outlook calendar it imports it only as an appoitment. i wanted to import it as a meeting request. while the mapping fields in the import / export option of outlook show the 'required attendees' field which has been adequately filled in by me the same does not reflect after i check the imported record
 

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RELEVANCY SCORE 53.6

Is there any way to set up a meeting invitation through Outlook so that the participants to choose to accept e.g. either an 11 a.m. or 1 p.m. session when they reply by clicking a pre-populated option?

TIA

roto

PS. Not sure if this was the best place to post this question. It's also posted under "Business Applications", so this can be removed by a mod if necessary.
 

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RELEVANCY SCORE 53.6

Multiple problems with outlook lately (meetings I have created and meetings I was trying to accept), where when one sends an *update* to a scheduled meeting and the attendees accept the updated mtg request, the changes fail to show up in the attendees calendar.
 

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RELEVANCY SCORE 53.6

I need to create an Outlook form that will be used to send out 30 meeting invitations to about 20 different people. The form should look a little like a grid where the top part would be five columns wide by four rows high. The lower part of the form will be five columns wide by two rows hight. Each "cell" needs to contain the names of people for that meeting, the date/time it takes place as well as reminder options for that meeting. I'd like to find any easy way of doing this and also have it somehow send all those meeting invitations out once the "SEND" button was clicked on the toolbar. As you can tell, I have the layout pretty much thought out, I just don't know how to make it send the meeting invitations to everyone listed in the "cells" in the form.

Any help would be tremendously appreciated.
 

A:Multiple Meeting Invitations in One Outlook Form

if you have outlook - do they other people have outlook on your server, and would you not be able to send a meeting request
 

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RELEVANCY SCORE 53.6

I have an invite from the boss to a meeting. I cannot accept it - Outlook responds to attempts to accept with a Modal window saying - "you cannot respond to a meeting without an organizer. You must add an organizer field to the item"
 

A:Can't accept meeting invite in Outlook 2003

The workaround is to remove the attendee from the meeting. Then Save &
Close, but DO NOT send an Update. Then readd the attendee who was
having the problem, Save & Close and DO send the update this time. The
attendee should receive a new invitation and shoud also be able to
respond to it without the error message. If it is happening to all
attendees, I would remove the Outlook Address book from the computer
requesting the meetings and then readd it.
 

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RELEVANCY SCORE 53.6

I used to be able to create Meeting Workspaces on SharePoint from Outlook, now it times out when trying to create the workspace.
The computer does not freeze, and doesn’t seem to be "Not Responding"

When I have “Create New Workspace” selected, under the dropdown for “Select a template language:” it says “Loading…”.
When I select “Link to an existing workspace” I click on the drop down option under “Select the workspace:” and I get “None Found” as a response, even though I know that there are 4 workspaces available under the Location I selected…
 

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RELEVANCY SCORE 53.6

I know that Outlook 2007 allows resource reservation such as conference rooms, etc for meetings and so on. But is there any option whereby only a few people have the right to set up a meeting or book a conference room?
 

A:Limited access to meeting scheduling in Outlook?

Hi there, welcome to the board!

I believe an Exchange Server administrator can alter those settings (I think). I don't have access to an ES but they should be able to limit who see's what. Might be a pain though, I would imagine. Isn't good people management a better resource for this??
 

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