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Solved: Issue with Word mail merge with Outlook 2003

Q: Solved: Issue with Word mail merge with Outlook 2003

This fixes the problem of having word show an empty address book from Outlook Contact folder when doing a mail/merge in Word.

1. I went to Outlook, clicked on Tools, then Email Accounts, then View or Change Existing Directories or Address Books

2. I then highlighted Outlook Address Book and clicked on Change

3. I then removed each address book listed, clicked on close, clicked on finish.

4. I then went to each Contacts Folder and right mouse clicked and selected the Properties option.

5. I then clicked on the Outlook Address Book tab

6. I put a check mark in the "Show this folder as an email address book"

Prior to all this each contact folder already had this checked. So God only knows why this issue existed but it did.

After doing these 6 steps I went to do a mail merge in word and selected the Contact Folder that had been showing up empty before. It no longer was empty.

RELEVANCY SCORE 200
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A: Solved: Issue with Word mail merge with Outlook 2003

Just a tip: if you want to mark a thread solved, use the Thread Tools at the top of the page instead of double-posting and changing the title. Go ahead and mark your original thread solved, a mod will probably delete this one.

Glad you got your problem sorted.

chris.

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RELEVANCY SCORE 107.6

Windows XP Professional Service Pack 1 with office 2002 plus Outlook 2003 installed, Exchange 2003 is being used as the e-mail server.

When I do a mail merge from Word 2002 to e-mail for a mass e-mailing in Outlook 2003. The process completes but there are no e-mails sent from Outlook 2003. The e-mails that were merged are never recieved by the recipents that are being set to. Help.
 

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RELEVANCY SCORE 100.8

I have recently upgraded to Office 2010 (from 07) and I perform a lot a mail merges. I have come across a few issues with this feature within 2010 and wondered if anyone has a solution. I am obviously running Windows 7.

Issue 1 - When performing the mail merge to emails (HTML), Word 2010 doesn't seem to recognise my IMAP email account, which is set as default in Outlook 10 it uses one of my other pop email accounts.
Is there any way to set my IMAP account as the default for mail merging?

Issue 2 - Once I have completed the email merge I then need to create them as a PDF, which in 2007 worked fine but the Acrobat addin in Word 10 doesn't do anything. (I do have Acrobat 8 prof installed as well) I have done a little research and can see that this is a problem but I need a solution to fix.
Otherwise I'll be reduced to uninstalling and re-install 2007!

Anyone with solutions please let me know.
 

A:Email Mail Merge Issue - Word & Outlook 2010

Hi welcome to the forum,
Have you tried the macro to save As pdf file of print to the adobe pdf printer?
 

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RELEVANCY SCORE 95.6

hello,
we are running office 2003. when doing a mail merge in outlook from our contacts list
word is inserting a blank line into some of the contacts between the address line and the city line.
eg:
name
address line 1
address line2

city
county
postcode

has anyone else come across this annoying glitch and have any ideas how to fix it???
if you can your a star!
thanks
Iain
 

A:Solved: Microsoft Outlook 2003 mail merge problem please help!!

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RELEVANCY SCORE 93.6

I am using the mail merge wizard in Word 2003 to create address mailing labels from a mailing list I saved in an Excel 2003 worksheet.

Everything is fine, I've tested is several times. But there's one very aggravating little problem.

The labels are all created with a space in front of the first line (name) on each and every label.

I want them to look like this:

John Smith
123 Main Street
Charlottesville, VA 22901

But instead they all look like this (the underscore I typed in is actually just a blank space):

_John Smith
123 Main Street
Charlottesville, VA 22901

I've tried everything I can think of.

The spreadsheet cells for names do not have an extra space in them before the names. I have one column in the spreadsheet called Name that has the entire name of the person I want to appear on the first line, so I'm not using separate values for first name and last name, it's just one: Name.

Please advise. Thanks so much!
 

A:Labels-Mail Merge,Word 2003 & Excel 2003-space at beg.of 1st line

Yup. It's a PITA. You need to NOT use the Address Block. Instead, insert the individual fields. See this article:
http://www.officearticles.com/word/insert_merge_fields_in_microsoft_word.htm
 

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RELEVANCY SCORE 93.2

Hi

help with this would be very appreciated.

We run windows xp, word 2003 and excel 2003

we have created a mail-merge between our database of patients in excel and word, but when we come to the section where we tick the boxes next to the people required for the mail-merge we can select only 1 or 2 or 100, but when the mail-merge goes to the next section it has reverted to selecting the whole database of patients, which when your trying the send a letter to only a few people and it instead tries to print 5000+ letters is annoying to say the least.

i have tried changing the database to running from access, and i have started fresh and re done the mail-merge letter but this is all to no avail as the same error occurs???

any ideas,
please help
 

A:Mail merge problem using excel 2003 and word 2003

There may be some bad data within the columns that may be causing your issue. Look to see if there something out of the ordinary within the dataset you are trying to use for the mail merge. I think one may be column headings with spaces in them and another may be where two or more rows may have meen merged in your spreadsheet.
 

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Hi - just looking for some help as getting a bit annoyed cos it's not working

I've got a table which contains people's details.

What I'm trying to do is if the person has no date of birth on file (i.e. they are over 18 year of age) for the merge to put a tick into a column, but if the person has a date of birth on file (i.e. under 18 years of age) for the merge to leave the column blank.

The column after this will contain the date of birth (if any).

In the over 18 box I've put the following function:
{ IF { MERGEFIELD DATE_OF_BIRTH } = "" "CHECKED/TICKED BOX SYMBOL" "UNCHECKED BOX SYMBOL" }

As each form will contain anything from 1 to 8 records, the lines which wouln't contain any merged data (i.e. if only 4 names to merge into a form, the last 4 rows of the form would be blank) - but it keeps merging in a ticked box for all the rows, even if there is only one row of data.

Hope this makes sense.

Thanks in advance for any help/advice.
 

A:Mail Merge - Help with Word 2003 & Excel 2003 using IFstatements

This does not sound like a merge function, it sounds like you are just validating data in a cell and based on that cells content putting a check in a check box.
 

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RELEVANCY SCORE 92.4

I'm using Office 2003. I went through the steps of doing a mail merge from word. I selected the Outlook contact folder I wanted to use and it shows no contacts in it. However, there are plenty of contacts in that folder. So I tried another contact folder and it worked just fine. Any suggestion on this one folder?

Thanks.
 

A:Solved: Word mail merge shows empty outlook contact folder

Right-click that Contacts folder and hit Properties. Go to the Outlook Address Book tab and make sure it's checked to be seen as email address book.
 

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I work for a management company, so we use Office 2003 (Basic Edition) for a whole bunch of stuff. My question has to do with the Mail Merge option in MS Word. I type all the leases for my company, so being able to use the Mail Merge would be awesome. I am not very computer literate, and was wondering if anyone knows a good site for a tutorial, or if they know how to use the Mail Merge option. Any help would be greatly appreciated. Thanks a lot.

A:Help With Word 2003 Mail Merge

Check the Microsoft Office website: Use mail merge for mass mailings and more.

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I have a list of records that will be merged from either an Excel worksheet or an Access database. The ID Number field repeats for multiple records but I would like the merged document to show the ID field once but list all records with that ID as on the same document page(s). When the ID number changes, then the next group of records are merged under that ID. Can this be done?
 

A:Mail Merge in Word 2003

No.
Sorry, but this is a huge shortcoming of Word.
http://homepage.swissonline.ch/cindymeister/mergfaq1.htm#ComplexMerg
 

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RELEVANCY SCORE 90.4

I completed a mail merge using 2003 & creating a list -- If I wanted to print just the list of names & address database associated with the merge letter -- how do I do that?? It looks to be a .mdb extention, but I can't seem to locate it on it's own!!

For the life of me, I can't figure it out! I think I preferred the old mail merge - when you had to create two seperate files! Seemed less confusing somehow!
 

A:Mail Merge (Word 2003) name list

A .mdb is an access file. Do a search and then use access to open it.

That should work out for you.
 

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Hi, I am doing a mail merge for labels for Christmas cards. I am trying to
insert a graphic but I want the address that I have typed to be centred
within the graphic. At the moment, when I do this, the text jumps up to the
top of the graphic and if I try and cut/paste it wont work. If I press
enter, the entire document moves down. What I'm after is the actual clipart image to be in the foreground and the text to be centred in the foreground. Could someone possibly explain how exactly this can be done please?

Thanks
 

A:Word 2003 - mail merge and graphics...

Hiya

I've moved this to Business Applications forum for more response

Regards

eddie
 

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I am trying to do a mail merge for address labels in word 2003 on my xp. The steps seem to make sense, but it never works! I am ok up until the address block. All of the addresses don't appear. It just says address block or just the first address on my data source. Thanks for your help.
 

A:Mail merge in Word 2003-Windows XP

When you get to the point where you insert the address block. Are you clicking the Update All Labels button. That will update all the lables with the address block and you will see all your addresses.

If you are using the task pane to do the merge it is on step 5 I think.
Let me know if that helps
 

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How in the world can I save a mail merge data source in Word 2003 as a .doc file? Thanks.

Matt
 

A:Word 2003 mail merge question

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My company does utility billing. We generate over 30,000 bills a month. We have a set way of doing things, and I am having a problem. Until recently we used office 2000 to create our mail merge bills. Everything was smooth. We upgraded to 2003, and I have been troubleshooting issues ever since. We get our data from Lotus 9 spreadsheets. That data is currently saved as a .CSV file and then sorted from there. We then merge our .CSV file into a Word doc (bill form). The problem is sometimes we get errors like "Record "so and so" has too many/few data fields". I know what is causing this, empty rows or columns in the .CSV file. These can not be avoided. Is there a way to edit the registry to eliminate these messages, they are time consuming when printing. Or do you know of another fix? Thank you for your time.
 

A:Word 2003 Mail Merge Error

Welcome to the forum.

Within MS Word. I would just search for the double return which is what will be displaying the space in-between the rows and replace it with a single return.
 

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When I create a mail merge to merge number into a letter, the numbers show up with 14 decimal places. I am not trying to input money or any other number format into my letter, just simple two digit number. The number should look like 4.16., but looks like this: 4.1699999999999999.

I've tried changing the format in Excel, but no luck.

Any suggestions?
 

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RELEVANCY SCORE 89.2

Hi folks ... I am trying to get my holiday letter labels printed and the Word 2003 Mail Merge is driving me crazy! I am running Windows XP and using my contacts from Outlook 2003. I get all the way through the merge process, everything looks perfect, and then all I get is one page printed out of what should be 6 - 7 pages of labels. Help!
 

A:Printing Labels from Word 2003 Mail Merge

Sounds to me like you're using the VIEW button to see the merge results. You need to go ahead and DO the merge. See the steps here:
http://www.officearticles.com/word/mail_merge_labels_in_microsoft_word.htm

Pay particular attention to the Propogate Labels button.
 

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HI folks...

I have an issue where Word 2003 Mail Merge is skipping records once the document is merged and printed. The Merge document is a simple "voucher" (4 to a landscape page) with the user name and section being pulled from similarly headed columns in the data source document. Im using a simple (4 column) Excel data source with about 250 records.

When i merge and preview all records, every 5th record is skipped. When i got into the data source and view/edir records, i can see the skipped records and they are selected etc etc...even if i change the sort order in the data document, its still every 5th record that is skipped.

Ive tried using both an excel data source doc and recreated it ihn Word 2003, but i stillg et the same bad result.

Any ideas, or is this as clear as mud to you?

thanks
 

A:Word 2003 Mail Merge - skipping records

It looks like you have a <next record> field at the end of the printing page, so the next record is skipped.

So it prints 4, then sees the <next record> and skips that one then gets the next 4 etc.
 

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I have consistently had a problem with the Find Entry icon not working. It may find an entry once then quit working, I have to search for the entry using the arrow keys to scroll through the entrys of the mail merge. What can I do to make the find entry work properly.
I am using Word 2003 on a hosted network using XP. Hope someone can help me.
Thanks for your time, Mark Strohmeyer
 

A:Word 2003 Mail Merge Find Entry not working

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Have been using the same three mail merge files in one folder for 2 years.

Yesterday I decided to delete some of the records that were no longer needed.

After doing is I added some new records and tried to print the sticker forms that we use for Service Agreements.

Stick form file would not load and I received an error message saying ........***..... is a mail merge main document. Word cannot find its data source.

No file names were changed and no locations for files have changed.

How did this happen when I only deleted some old records?

How do I recover from this?

I know nothing about mail merge and am using a system set up my a former employee

Please help. I still have all my data but can not print sticker forms!!

I ever made a copy of the files in the folder before deleting the old record and saved it to my flash drive calling the folder "Old".

It will not run properly ever when I try using the old files.

Do I need to move them into my documents were the other folders is???

Thanks in advance for any help.
 

A:Mail Merge in Word 2003 can not find data source

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RELEVANCY SCORE 88.4

Hi
I used Word 2007 for mail merge to send about 1000 mails to my prospects
After I click the Merge and Complete button, for every email it sends, outlook pops a warning
"Some program is trying to access to send email. If it is not ok, click deny and check your virus settings ..."

I am forced to click "Allow" for every mail, this is too much to take for the number of mails I am sending
Is there a way to disable this warning system when I am doing a mail merge

Kindly help

Thanks and regards
Sasi Sekar K
 

A:Word 2007 - Outlook Mail Merge Warning for every mail

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RELEVANCY SCORE 87.6

Can anyone advise me if there are limits anywhere to the number of e-mails I can send out simultaneously when using a mail merge to e-mail? I have set up and tested the mail merge and it all works fine, but I don't want to launch the real one only to get problems. I have a mailing list with 1,600 addresses, I'm using Outlook and Word 2011 for Mac to do this.
 

A:Mail merge to e-mail using Word / Outlook 2011 for Mac

One of the problems your going to face is getting labeled as a spammer. If your sending these internally it may not be a problem. The standard answer for this is to Outsource this if your sending over 100. Good decision not to launch the real one yet.

A detailed response to similar question in StackOverFlow
 

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When using a mail merge documnet in word and using Outlook Contact as a database the merge fields do not all match, The state = city and the zip code = state. I have match fields and saved format but the same issue occurs in a new document
 

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RELEVANCY SCORE 86.8

Hi, I think I have a new one for you. I've seen this problem posted on other sites and no solutions ever addressed.

I'm mail merging a a mailing list onto sheets of ten labels, a different number of labels every day, anywhere from 30-200. I've used the wizard any number of times, always with the same result, never with an option or menu that provides a fix:
-- 1st sheet looks okay -- records 1-10 appear
-- 2nd sheet, records 2-11 appear
-- 3rd sheet, records 3-12 appear
-- etc, till there are as many sheets as there are records in the database. So for today's mailing list of 45 records, I had 45 sheets instead of 5.

The first label in my template has a header that says "Research Study" followed by the mail merge fields -- custom arranged, not using Address Block or anything preset. The propogated labels all say "<<Next Record>>" in front of "Research Study". I can provide an example if needed.

It also doesn't allow me to choose the order in which the emails propogate, i.e. I can go across but not down. I've done this many times in older versions of Word without these problems. I've used the Avery system, but I have to go thru the wizard each and every time when all I want to do is make a reusable template to copy and merge new records into each day.

Please help.
 

A:Labels-Mail Merge,Word 2003 & Excel 2003-labels repeating ad nauseum

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RELEVANCY SCORE 86.4

I have attempted to print out mailing labels from my Contacts Folder in Outlook 2003 without success.

I list here the steps taken so far :-

1.Contact page selected in Outlook containing all the addresses I want to print. I then click Tools> Mail Merge.
2. In the MM Page I have selected;- All Contacts,All Contact Fields & Mailing Labels
3. Selecting "OK" launches MS Word with instructions to click "SETUP" in Section 1 of the MM Helper Page which now appears.
4.When this is clicked , the "LABEL OPTIONS" Page appears
5 Here I select "AVERY A4 & A5 sizes" with Product Number of L7160.
6.cLICKING "ok" brings me to the Blank Label Page with MM Helper Page still superimposed on it.
7 There are 3 choices on this page with the 3rd choice "MERGE" greyed out.

I only use the Mail Merge facility rarely , the last time was almost a year ago , but I seem to remember that the 3rd choice here . i.e. "MERGE" was not "greyed out" the last time I used this facility.

Any advice as to how to resolve this would be appreciated.

A:Problem with Mail Merge Office 2003 using Outlook

Hello thenoo,
Refer to the links below to see if they can provide you with more useful information...

About using contacts for a mail merge - Outlook - Office.com

How to use Outlook contacts with mail merge in Office Word 2003

Use mail merge for mass mailings and more - Training - Office.com

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RELEVANCY SCORE 86.4

I am trying to merge an outlook contact file with word mail merge. I am getting the follwing error msg after I select the file:

Microsoft Word

This operation cannot be completed because of a dialogue or database engine failures. Please try again later.

Thanks for the help

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RELEVANCY SCORE 86

Maybe the Office 2002 gurus out there can direct me to a solution to this pesky problem...
When I try a mail merge to make mailing labels with Word 2002, I always use my Outlook contacts for the data.

However, Word always gives me an error message that says that Outlook is not configured as the defualt mail client. It instructs me to make the changes in Outlook and to try again.

I've been in Outlooks Tools menu, as the help files tell me, and have checked the settings, and made sure the box is checked to configure Outlook as the defualt email program, but Word behaves the same.

Any suggestion?

Thanks,
Ken C.
Chino Hills, CA
 

A:Problem getting Word to use Outlook for Mail Merge

Try this, go to contol panel, click on internet options and on the program tab set Outlook as the default email program.
 

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RELEVANCY SCORE 86

We started by creating a Mailing Label template using the Mailing Label
Wizard in Word. The fields we set up were:
First Name
Last Name
Company
Street Address
City
State/Province
Postal Code
Then we went to Outlook and chose View by Category. We then highlighted all names in the category we wanted to merge. Then we tried to merge using
these commands:

Tools
Mail Merge
Only Selected Contacts
All Contact Fields
Existing Document - (We browsed to the Word template we had set up)
OK

This opened up a Word screen as asked us if we wanted to Merge now which we clicked on and selected Merge in the next screen too.
Upon selecting Merge the second time, an "Invalid Merge Field" screen opened
up with these options:

This merge field is used in the main document, but it does not exist in the
data source: State/Province
Postal Code

Options were to Remove Field (which we don't want to do) or
Replace with a valid merge field from data source.

If we selected the second option we could enter State and ZIPPostal Code but had to do this for EVERY label (30 times) and then it would work, but we
couldn't figure out how to change our template to read this way, because
when we tried to do that it reverted back to the standard fields in Word
which are not recognized in Outlook.

In other words when we did step 2 and entered the fields in the create labels template box and editing the fields in that step they converted back to standard fields.
Any ideas appreciated. Thanks.... Read more

A:Word 2000 Mail Merge with Outlook

Easiest when merging with Outlook:
Copy all your contacts to a new contacts folder.
Expert the contacts to an Excel file.
Merge to the Excel file.
 

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RELEVANCY SCORE 86

I am trying to do a selected mail merge and ever time I get to the part we I select the files that I in my contacts it is looking at personal folder/Sent Items/Conflict. It will not allow me to select where my pst's are.
 

A:Mail Merge Word 2002 with Outlook

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RELEVANCY SCORE 86

Microsoft no longer providing online forums for support (as far as I can tell), I'll ask here because I can't think of anywhere else.  I have a Win7 Pro 64 bit desktop running Office 2010 Professional.  Today I needed to do a mail merge, letters and envelopes, in Word 2010.  This was the first time I ever tried that.  My data was in an Excel 2010 spreadsheet.
 
The letters printed beautifully.  When I tried to print the envelopes, the first thing it gave me was a little printer configuration window.  In the window, I had to change the way the printer handles envelopes, because my elderly HP Photosmart C7280 printer doesn't handle them the way Word thinks envelopes should be handled.  Having changed that, I clicked on the OK and immediately got this error:

In order to apply the selected envelope options, Word must delete the current contents of "<filename>."  Any unsaved changes to this document will be lost.
I couldn't get away from that, so I clicked "OK" and my mail merge document vanished, leaving only headers and footers.  There was nothing to print envelopes from.  I could not make it work. Does anyone have a solution for this??  Has anyone ever seen it?
 

A:Word 2010 Mail merge issue

Mail merge in Word can be a bit fiddly and the details keep changing between versions but it generally works - eventually.
 
The only suggestion I can think of is, when you come to the 'create new document' bit in the merge, you go into 'File - Page set-up' and set the template envelope to match the printer's settings rather than leaving it until you press 'Merge' or 'Print'.
 
Chris Cosgrove

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RELEVANCY SCORE 85.2

Good Morning,

I have an annoying issue with several of my client computers in our Domain.

We use Exchange 2003 + Office 2003 + Windows XP (PRO)

But word is crashing regularly we use it as an email editor for Outlook this is needed for making text bold etc....

After crashing word tries to auto recover all open files and starts with the auto recovery mode.\\

what I have done:
- Have renamed/deleted normal.dot
- cleaned out the autorecovery folder
- repaired office
- reinstalled office
- disabled outlook (Adobe Pro) plugins in: HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office\Outlook\Addins\
- disabled outlook antivirus plugin (Panda Antivirus)

all has no succes.

I had all Microsoft Updates installed.

Who can help, I am getting crazy!
 

A:Solved: Outlook-Word 2003 Issue

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RELEVANCY SCORE 85.2

We have several Word documents (PO's, Quotes, etc.) that currently are used with ACT! to do mail merge (only to import contact info to a single document). We are moving to Prophet (which works with Outlook) and want to continue using these documents. Office help says you have to have matching versions of Outlook/Word (we don't).
Is there a way to make Outlook 2003 merge contacts as needed into these Word documents without upgrading everyone to Word 2003?
Thanks.
 

A:Mail merge Outlook contacts with word document?

If Office help says no, then so must I.
 

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RELEVANCY SCORE 85.2

I have windows 7 & office 2007. I am attempting to create an email merge. I have tried to do so starting with first with outlook (which takes me to word) which failed in sending, and then starting with word (which takes me to outlook and then back to word) and also failed in sending. I have followed all instructions to a T (as provided by help in both programs as well as microsoft help online).

What am I missing? Is there some connection between the 2 programs that needs to be set up first?

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RELEVANCY SCORE 84

I'm trying to populate a list for a mailing. I'm using a MS Word file that was created in MS Word 97. I go through this process every night at work. Now there is a problem. MS Office was just upgraded from Office 97 to Office 2003. Now when trying to populate the list with the same criteria, it simply brings over the .TXT file and generally creates a racus without actually inputing the data in the correct fields.

Are there any known issues or ways to update this file so that it can can be merged successfully?

Let me know if I need to give more details for anyone to help me. Thanks.
 

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RELEVANCY SCORE 82.8

Summary:
I have two POP3 accounts setup in Outlook 2003, both with the same ISP (@Talktalk.net). Lets call the first POP1, and the second POP2. POP1 was the original email setup, and POP2 is the newly added one. After some grief setting it up it was working fine. There were some setup errors, and then connection issues (0x800CCC92 email server rejected logon. EE could not connect to server). ISP was having some email issues, but now all fixed apparently. When send and receive in Outlook I get "Successfully completed" for send and receive on BOTH POP1 and POP2 accounts, BUT I do not actually receive any mail for POP2. If I log on to POP2 via ISP's Webmail interface I now have both read and unread messages in the inbox. None of these have been or are ever now received by Outlook.

Have this morning reported the issue to my ISP and it has been escalated ("will be resolved within 72 hours", BUT I am not optimistic, hence the post for help please !).

TSG Info:
Tech Support Guy System Info Utility version 1.0.0.2
OS Version: Microsoft Windows 8, 64 bit
Processor: Intel(R) Core(TM) i7-3630QM CPU @ 2.40GHz, Intel64 Family 6 Model 58 Stepping 9
Processor Count: 8
RAM: 8144 Mb
Graphics Card: AMD Radeon HD 7670M, -2048 Mb
Hard Drives: C: Total - 942797 MB, Free - 705877 MB;
Motherboard: TOSHIBA, Portable PC
Antivirus: Windows Defender, Disabled
 

A:Solved: Outlook 2003 2nd POP3 issue - mail not received

Honestly I would suggest upgrading Outlook or use a different client. Outlook 2003 is notorious for this kind of issue. The only thing I can suggest for now is to remove the account and rebuild it.
 

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RELEVANCY SCORE 82.4

I'm using Word 2010 on a Win 7 machine. I'm having problems with mail merge in that when the merge is complete and I click on "OK" once the mail dialog has been completed, nothing happens. My e-mail client does not open up, nor do I see any messages in the outbox. This used to work just fine with Windows Live Mail and Word 2007. I then installed Word 2010 and it does not work now. Any suggestions from anybody? Any assistance would be MUCH appreciated. Microsoft is no help - impossible to contact.
 

A:Solved: Word 2010 e-mail Mail Merge Problem

Word and Outlook have to be same version.
 

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RELEVANCY SCORE 80.8

Hi,

Im trying to merge into a word doc. In the access databse there is a table that consists of

Prefix
FirstName
LastName
Add1
City
PostCode
Recommended By
Area they live in
He/She

I was wonder if anyone can help me with the VBA for the button?

Thanks in advance.
 

A:Solved: Access 2003 mail merge VBA

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RELEVANCY SCORE 79.6

Hi,
When trying to import an excel list into mail merge.
I get the errror "document locked for editing" and I cant continue. Does anyone know what is happening. Im not using it elsewhere and it used to work!

Thanking you for you help

Mikee
 

A:Solved: Word Mail Merge Problem

did you tried to do it in safe mode and checked.
try saving the excel file with a different name and then try mail merge
 

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I have an excel spreadsheet with names in one column and street and city address in another. I want to make a simple mail merge so I can make labels but I can not figure it out. Any ideas? I am using the mail merge wizard, but when I merge it is all blank.
 

A:Solved: Word and Excel Mail Merge

You merely have to name the Excel spreadsheet as the source of the data for the mailmerge (I think it is about the 3rd step) where you can select browse to use an existing list (MS calls it a database on this step, even though a spreadsheet isn't really a database).
Have you done all that?
Also, you might want to consider splitting the street and city into two separate columns, just to make it a bit more flexible in arranging your data.
 

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Hi All,

I have a Word document that pulls data from an Excel spreadsheet...everything was working fine in Word 2003, but we have changed the system and it has Office 2007 on it and the problem that I am getting is this box that pops up as soon as I open the Word document...

*****************************************************************

Microsoft Word

Opening this document will run the following SQL command....

Data from your database will be placed in the document. Do you want to continue?
*****************************************************************

I click "Yes", but that warning keeps popping up everytime I open the document? is there a setting in 2007 that I can set so it doesn't prompt me all the time? I have added the location of the documents in the "trusted zone", but not sure where else to look?

thanks!
 

A:Solved: Word 2007 and mail merge..

The reasons for the warning and the workaround to disable it (which is a security risk) are here:
http://support.microsoft.com/kb/825765
 

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RELEVANCY SCORE 78.8

Hi all,
I'm attempting to create a mail merge in 2010 with multiple records merging into a table on one page. I've tried a couple of options:
Use the "Next Record" rule. This works in the first row, but the merge reads left to right so when it gets to the next row, it's screwed up. I can't find a way to tell it to read down the column and then move to the next record instead of reading across the row.
Merge to a directory. I can create a table with one column, but when I merge to the directory, it stacks the columns on top of each other. There will only be three records for each page, so even if I use a three column layout, there's enough room to stack the columns instead of showing them side by side. Also, since there's so much other data on the page, there's no good way to fit the merge to a directory information within it.

Anyone have any ideas? I'm attaching a sample document and the cells in yellow are the ones I need to merge. Thanks.
 

A:Solved: Mail Merge Nightmare (Word 2010)

Nevermind, I see what you are trying to do. I am not sure how you would approach this since it is not your typical mail merge.
 

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RELEVANCY SCORE 78.8

I would like to create a mailmerge document with "consecutive" data (ie: first name, last name, gift amount) that I want to keep in the SAME page from one record to the next until I get to the real bottom of the page. I cannot find a way to make the merged document NOT put a page break between each record (word 2007). Where can I find such a command?

Also when I tab between each field, the fields line up for the FIRST record, but then they are out of wack for subsequent records. How can I assure that the data in the records will line up throughout the whole merged document? ie:
first name1 last name1 amount1
first name2 last name2 amount2
first name3 last name3 amount3
etc, etc., etc.

Thanks for any help you can provide.
 

A:Solved: word mail merge page break

I've used the merge feature quite often in the past, using the Mail Merge wizard, which is still included in Word 2007. But I've never had occasion to do the type of merge you are wanting. But I have heard (in which forum I don't remember) that there is such a thing as a "directory" merge in Word, which prints a continuous listing of the data fields, laid out as you specified them in your post.

For my own curiosity, I just tried using Word 2007's Help feature to find information on a directory merge; sadly, it seems to be lacking, or missing entirely, from what I can see. But I just tried this, and it seems to work: Start the merge wizard, and when it asks you what type of document you are working on, choose Directory. This will allow you to choose to specify which fields, one by one, you want on each line of your printed listing. To take care of the column alignment problem, I would suggest that you create a one-row table (with or without borders, and with or without any before/after spacing you want) to hold the fields you want on each record of your listing. When I chose to complete the merge, using one of my own data files, Word produced a continous listing, one line for each record in my data file, filling each page until all data records were printed. Of course, you can specify which records you want included, if you don't want all of them, during the merge process.

Hope this will help.
 

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RELEVANCY SCORE 78.8

Using the wizard in Word 2002 I have created a mail merge document, by default it seems to have created the data source as an Access format file. I now want to go back and add some more names to the data file but can't seem to do so. Word will only let me select or exclude names for the merge list but not add, I don't have Access installed so can't edit it directly.

Can anybody tell me how I can add names, surely I don't have to construct a completly new file ?

Ian
 

A:Solved: Word - mail merge data source

Found it ! If anybody is interested you have to open the merge list, select an entry and click on EDIT, this opens the entry form where you can select a 'NEW ENTRY' typical Microsoft to hide it away !
 

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RELEVANCY SCORE 78.8

Is it possible to create an e mail merge? It would be so helpful, but I haven't yet figured out how to do it.

Thanks
 

A:{SOLVED} Word: Mail Merge to Email Address

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Hope you can help.
Our office has recently upgraded to MS Office XP. We can't install SP3 for Office XP - it breaks our other apps.
We have about 200 or so form letters we use to send to clients using many "If" statements to send them the information they need. We will also use "includetext" strings to another Word document to bring in that information.
Sometimes, in that "external" document, there is an "if" statement that references to one of the mergefields (ie FirstName, LastName), on which we also put formatting switches ( \* Caps).
What we are finding is that in the main document, when the includetext brings over the name, it's in all UPPER case, just the way it is brought over from our database.
The flow of what it is doing may look like this:
main document w/includetext > external document > "if" statement with mergefield \*Caps.
Word is not completing all the commands we have given it by not putting the name in First Initial in Caps with the rest lower case.
Have any of you heard of this? If so, does anybody know a solution?
Thanks.
Stacy
 

A:Solved: MS Word XP Mail merge switches & includetext

I just thought I'd give you the solution I found out of the blue.
Instead of using \*Caps,
use \* lower \*FirstCap
Both of them apparently need to be used
Thank you to anybody who may have read this post.
 

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Hi all,

I have never had this problem before. I have an Excel file with a number of worksheets in it, all running a macro (thanks XLGuru) that prevents the entering of duplicate data in an area of each sheet (it is a seating chart for a number of days). Not too fancy. I have the print areas set and a correct worksheet is set first to have the data taken from.
BUT, when I try to run a mail merge to word in order to print tickets, I get the following message: "Word could not re-establish a DDE connection to Microsoft Excel to complete the task."
I have tried just copyng the data to another Word document and using that for the data info, and that worked fine, so...?
Help!

Thanks again, in advance (what a great site)!
 

A:Solved: Word 97/Excel 97 mail merge problem

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