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Mail Merge in Word from Outlook

Q: Mail Merge in Word from Outlook

When using a mail merge documnet in word and using Outlook Contact as a database the merge fields do not all match, The state = city and the zip code = state. I have match fields and saved format but the same issue occurs in a new document

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Preferred Solution: Mail Merge in Word from Outlook

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RELEVANCY SCORE 88.8

Windows XP Professional Service Pack 1 with office 2002 plus Outlook 2003 installed, Exchange 2003 is being used as the e-mail server.

When I do a mail merge from Word 2002 to e-mail for a mass e-mailing in Outlook 2003. The process completes but there are no e-mails sent from Outlook 2003. The e-mails that were merged are never recieved by the recipents that are being set to. Help.
 

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RELEVANCY SCORE 88.4

Hi
I used Word 2007 for mail merge to send about 1000 mails to my prospects
After I click the Merge and Complete button, for every email it sends, outlook pops a warning
"Some program is trying to access to send email. If it is not ok, click deny and check your virus settings ..."

I am forced to click "Allow" for every mail, this is too much to take for the number of mails I am sending
Is there a way to disable this warning system when I am doing a mail merge

Kindly help

Thanks and regards
Sasi Sekar K
 

A:Word 2007 - Outlook Mail Merge Warning for every mail

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RELEVANCY SCORE 87.6

Can anyone advise me if there are limits anywhere to the number of e-mails I can send out simultaneously when using a mail merge to e-mail? I have set up and tested the mail merge and it all works fine, but I don't want to launch the real one only to get problems. I have a mailing list with 1,600 addresses, I'm using Outlook and Word 2011 for Mac to do this.
 

A:Mail merge to e-mail using Word / Outlook 2011 for Mac

One of the problems your going to face is getting labeled as a spammer. If your sending these internally it may not be a problem. The standard answer for this is to Outsource this if your sending over 100. Good decision not to launch the real one yet.

A detailed response to similar question in StackOverFlow
 

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RELEVANCY SCORE 86

I am trying to do a selected mail merge and ever time I get to the part we I select the files that I in my contacts it is looking at personal folder/Sent Items/Conflict. It will not allow me to select where my pst's are.
 

A:Mail Merge Word 2002 with Outlook

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RELEVANCY SCORE 86

Maybe the Office 2002 gurus out there can direct me to a solution to this pesky problem...
When I try a mail merge to make mailing labels with Word 2002, I always use my Outlook contacts for the data.

However, Word always gives me an error message that says that Outlook is not configured as the defualt mail client. It instructs me to make the changes in Outlook and to try again.

I've been in Outlooks Tools menu, as the help files tell me, and have checked the settings, and made sure the box is checked to configure Outlook as the defualt email program, but Word behaves the same.

Any suggestion?

Thanks,
Ken C.
Chino Hills, CA
 

A:Problem getting Word to use Outlook for Mail Merge

Try this, go to contol panel, click on internet options and on the program tab set Outlook as the default email program.
 

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RELEVANCY SCORE 86

We started by creating a Mailing Label template using the Mailing Label
Wizard in Word. The fields we set up were:
First Name
Last Name
Company
Street Address
City
State/Province
Postal Code
Then we went to Outlook and chose View by Category. We then highlighted all names in the category we wanted to merge. Then we tried to merge using
these commands:

Tools
Mail Merge
Only Selected Contacts
All Contact Fields
Existing Document - (We browsed to the Word template we had set up)
OK

This opened up a Word screen as asked us if we wanted to Merge now which we clicked on and selected Merge in the next screen too.
Upon selecting Merge the second time, an "Invalid Merge Field" screen opened
up with these options:

This merge field is used in the main document, but it does not exist in the
data source: State/Province
Postal Code

Options were to Remove Field (which we don't want to do) or
Replace with a valid merge field from data source.

If we selected the second option we could enter State and ZIPPostal Code but had to do this for EVERY label (30 times) and then it would work, but we
couldn't figure out how to change our template to read this way, because
when we tried to do that it reverted back to the standard fields in Word
which are not recognized in Outlook.

In other words when we did step 2 and entered the fields in the create labels template box and editing the fields in that step they converted back to standard fields.
Any ideas appreciated. Thanks.... Read more

A:Word 2000 Mail Merge with Outlook

Easiest when merging with Outlook:
Copy all your contacts to a new contacts folder.
Expert the contacts to an Excel file.
Merge to the Excel file.
 

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RELEVANCY SCORE 85.2

We have several Word documents (PO's, Quotes, etc.) that currently are used with ACT! to do mail merge (only to import contact info to a single document). We are moving to Prophet (which works with Outlook) and want to continue using these documents. Office help says you have to have matching versions of Outlook/Word (we don't).
Is there a way to make Outlook 2003 merge contacts as needed into these Word documents without upgrading everyone to Word 2003?
Thanks.
 

A:Mail merge Outlook contacts with word document?

If Office help says no, then so must I.
 

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RELEVANCY SCORE 85.2

I have windows 7 & office 2007. I am attempting to create an email merge. I have tried to do so starting with first with outlook (which takes me to word) which failed in sending, and then starting with word (which takes me to outlook and then back to word) and also failed in sending. I have followed all instructions to a T (as provided by help in both programs as well as microsoft help online).

What am I missing? Is there some connection between the 2 programs that needs to be set up first?

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RELEVANCY SCORE 84.4

I have recently upgraded to Office 2010 (from 07) and I perform a lot a mail merges. I have come across a few issues with this feature within 2010 and wondered if anyone has a solution. I am obviously running Windows 7.

Issue 1 - When performing the mail merge to emails (HTML), Word 2010 doesn't seem to recognise my IMAP email account, which is set as default in Outlook 10 it uses one of my other pop email accounts.
Is there any way to set my IMAP account as the default for mail merging?

Issue 2 - Once I have completed the email merge I then need to create them as a PDF, which in 2007 worked fine but the Acrobat addin in Word 10 doesn't do anything. (I do have Acrobat 8 prof installed as well) I have done a little research and can see that this is a problem but I need a solution to fix.
Otherwise I'll be reduced to uninstalling and re-install 2007!

Anyone with solutions please let me know.
 

A:Email Mail Merge Issue - Word & Outlook 2010

Hi welcome to the forum,
Have you tried the macro to save As pdf file of print to the adobe pdf printer?
 

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RELEVANCY SCORE 84.4

This fixes the problem of having word show an empty address book from Outlook Contact folder when doing a mail/merge in Word.

1. I went to Outlook, clicked on Tools, then Email Accounts, then View or Change Existing Directories or Address Books

2. I then highlighted Outlook Address Book and clicked on Change

3. I then removed each address book listed, clicked on close, clicked on finish.

4. I then went to each Contacts Folder and right mouse clicked and selected the Properties option.

5. I then clicked on the Outlook Address Book tab

6. I put a check mark in the "Show this folder as an email address book"

Prior to all this each contact folder already had this checked. So God only knows why this issue existed but it did.

After doing these 6 steps I went to do a mail merge in word and selected the Contact Folder that had been showing up empty before. It no longer was empty.
 

A:Solved: Issue with Word mail merge with Outlook 2003

Just a tip: if you want to mark a thread solved, use the Thread Tools at the top of the page instead of double-posting and changing the title. Go ahead and mark your original thread solved, a mod will probably delete this one.

Glad you got your problem sorted.

chris.
 

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RELEVANCY SCORE 82.4

I'm using Office 2003. I went through the steps of doing a mail merge from word. I selected the Outlook contact folder I wanted to use and it shows no contacts in it. However, there are plenty of contacts in that folder. So I tried another contact folder and it worked just fine. Any suggestion on this one folder?

Thanks.
 

A:Solved: Word mail merge shows empty outlook contact folder

Right-click that Contacts folder and hit Properties. Go to the Outlook Address Book tab and make sure it's checked to be seen as email address book.
 

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RELEVANCY SCORE 73.2

I'm using Word 2010 on a Win 7 machine. I'm having problems with mail merge in that when the merge is complete and I click on "OK" once the mail dialog has been completed, nothing happens. My e-mail client does not open up, nor do I see any messages in the outbox. This used to work just fine with Windows Live Mail and Word 2007. I then installed Word 2010 and it does not work now. Any suggestions from anybody? Any assistance would be MUCH appreciated. Microsoft is no help - impossible to contact.
 

A:Solved: Word 2010 e-mail Mail Merge Problem

Word and Outlook have to be same version.
 

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RELEVANCY SCORE 73.2

Hi All,

I am trying to do an e-mail merge from a database that is saved on my hard drive.

According to the help files in WORD 2000, I should be able to do this, similar to sending form letters, only e-mail instead.

I can get everything set up and working, right up to the Merge dialog box, but all I have to select for Merge To, is 'New Document,' or 'Printer.' According to the WORD 2000 help files, there should be an option called 'Electronic Mail.' There is not, and I don't know why. I am apparently missing something, but I can't figure it out.

Any help or ideas will be appreciated. Any thoughts as to what else I may run into--difficulty wise--would be appreciated also.

Thank you.

Clayton
 

A:WORD 2000, e-mail merge, missing 'Electronic Mail'

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RELEVANCY SCORE 73.2

I would like to use Word 2007 Mail Merge to compose and send email messages. My email client is Windows Live Mail. I do not have Outlook. I do not need to access my WLM Contacts list. The email addresses I want to send messages to are in a column of the Word table that I am using as the Mail Merge data source. I have gone through all of the steps of a Mail Merge, including writing the email message, inserting data fields into it, and selecting recipients. The last step is to finish, merge, and send messages. I click on that step and nothing happens - no error message appears but no messages are sent. Any advice? It's possible this can't be done, but I am hoping it can.

--Jim--

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RELEVANCY SCORE 72.8

I have email addresses stored for a Windows Mail Merge docx. and now want to use the email addresses for each entry.How can this email data be exported for use in Windows Live Mail as a Folder in my 'Contacts'?All assistance gratefully accepted in advance. Many thanks
Using OS: 64 bit MS7
 

A:Word Mail Merge emails to Live Mail

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RELEVANCY SCORE 70.8

I am currently using an older printer to merge 3.5" x 8.5" card stock from a FoxPro database. The older printer has a swinging door style manual feed and that's how I print the merge. I am interested in buying a newer printer, but most of them have small manual feed slots which only take one card at a time. I tried resizing the tray and changing the default paper source in Word and the printer settings, but the printer still wants the card from manual feed. Am I missing something? Thanks.
 

A:MS Word Mail Merge

swaters said:

I am currently using an older printer to merge 3.5" x 8.5" card stock from a FoxPro database. The older printer has a swinging door style manual feed and that's how I print the merge. I am interested in buying a newer printer, but most of them have small manual feed slots which only take one card at a time. I tried resizing the tray and changing the default paper source in Word and the printer settings, but the printer still wants the card from manual feed. Am I missing something? Thanks.Click to expand...

Just a little thing:
When creating mail merge, MSWord automatically puts option "Manual" in "Tray" (Don't ask me why!); change it to "Default Tray (Auto Select)". Only withdraw is that You'll have to create new main merge document.
 

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RELEVANCY SCORE 70.8

I develop an application that does mail merges with Word. It runs fine on Win2K and XP and with Office 97 up to 2003.

I am now running on Vista Business and Office 2K7. when I do a mail merge, I sometimes get an extra window like this:

Sometimes I can't even close this extra window. Any help appreciated!
 

A:Word 2K7 mail merge

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RELEVANCY SCORE 70.8

Hey Guys,

I have an end user who is needing to set up word 2007 mail merge. She is drawing her list of recipients from our SQL server database. She is needing to place up to nine names into a 3x3 table, with one name per cell. Our problem is that some of the schools she is doing this for don't have nine people. So not all nine cells are filled. Now the problem this causes is that when one page doesn't fill all of the cells word starts grabbing names that are supposed to be on the next page (school) and using them to fill the partially filled chart. This is a huge problem because each page is a different school with different Board members. So I need to figure out a way to separate the charts so that each page's chart is filled according to the School name that is pulled from the database. She is currently having to do a separate merge for each school, we have 56 different schools. And it is an extreme hassle for her. If you have any suggestions please let me know. Also if you need me to clarify anything, please send me a message.

Thanks
 

A:Mail Merge in word 07

Name Name Name
Name Name Name
Name Name Name

It's going to look similar to that, but there is going to be a chart surrounding it. and each Name is a different board member. however some schools dont have 9 board members, and word is currently pulling the names from the next school on the list in order to fill all 9 cells. How do i Prevent it for doing this without having to do a new mail merge for each school?
 

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RELEVANCY SCORE 70.8

I'm having some trouble printing a mail merge document from Word 97. Here are the details:

1. The document is formatted such that 3 form letters can fit on a single 8.5X11 piece of paper (each form letter is 3.6 inches tall, thus I want to print three on a single sheet of paper and will later cut it into thirds).

2. Each form letter has text and a graphic common to each letter (thus a "form" letter) and fields of unique data imported using the Mail Merge option on the TOOLS menu.

I am able to get the merge to occur, however it results with a single form letter per page, hence two-thirds of each printed page is wasted space. If I delete the page-break that appears on each page, I am able to get all three form letters on a single page, however I end up losing some of the formatting graphics.

Can anyone offer some suggestions of how to proceed?

Thanks
 

A:Using Mail Merge in Word

You must have the *doc* set up 3 times on the sheet. On the first you will have your first merge field.

On the 2nd, in FRONT of the first merge field, you must have a Word field "next record"

On the 3rd, same thing...

Suggestion: Right-click, Format picture and set text wrapping to INLINE WITH TEXT.

Hope this helps. If not, email data (change names if you like, and I only need four or five records) and merge doc as is to:

[email protected]
 

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RELEVANCY SCORE 70.8

Hi,

I would like to set up a word mail merge the following:

If field OPTION1, OPTION2 and OPTION3 are al three empty, I would like to show the text "no options available" in any other case I would like to display these options.

I was thinking it would be something like this.
{IF<<OPTION1>>AND<<OPTION2>>AND<<OPTION3>>="" "No options available" <<OPTION1>><<OPTION2>><<OPTION3>>}

Unfortunately that doesn't work.
The problem is likely the AND selector. I haven't found any documentation of how to use AND selection in Word.

Any ideas? Help would be greatly appreciated.
 

A:Word Mail Merge with IF and AND

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RELEVANCY SCORE 70.8

i am trying to do a mail merge using the data in excel; i have done mail merge before and never had any problem until today ; but it's an odd problem tho; for some reason, word doesnt read the column for job title, and when i try to play around with the fields, it gives unpredictable and not logical result; i never had this problem before and dont know if anyone else has the same experience

the format should be

full name
job title
company
address 1, address 2
city, state zip

and for some reason it wouldnt pickup the job title field data, and when i try to put 2 job title fields , it omits the full name!!!,etc.... very weird
 

A:please help with mail merge in word

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RELEVANCY SCORE 70.8

What is the quickest way to create a mail merge in Word 97.
 

A:Word 97 Mail Merge

Some pointers:

I personally prefer using Excel as my data source (get data, change files of type to Excel). The mail merge helper will actually use a Word table as the data source (create data source) if you follow through the steps.

Regardless, your column headings in the data source need to be in row 1 and the first record of data must be in row 2.

Follow the steps in the mail merge helper. Generally, you'll use "active document" when prompted, except when performing the actual merge--use new document.

When you've put the codes into the letter, labels, etc., I suggest testing it (use the <<abc>> button on the mail merge toolbar), and then saving it as a template. Close it, hit file-new whenever you want to use that merged letter, label, etc.

Recognize that you're creating two files. The data source (put "data" into the name somewhere) and the coded file (put "merge" in the name somewhere).

Check here, if you can. 2000 and 97 are virtually the same when it comes to mail merge: http://support.microsoft.com/servicedesks/Webcasts/WC110200/wcblurb110200.asp?

Let me know if you run into problems or need more help.
 

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RELEVANCY SCORE 70.8

I want to use a spreadsheet for the records in the merge. I would like to use one of the columns to specify how many times that particular record should be printed. Is that possible?

I also want a number on each document that auto-increments each time that document is printed.
 

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RELEVANCY SCORE 70

I have a list of records that will be merged from either an Excel worksheet or an Access database. The ID Number field repeats for multiple records but I would like the merged document to show the ID field once but list all records with that ID as on the same document page(s). When the ID number changes, then the next group of records are merged under that ID. Can this be done?
 

A:Mail Merge in Word 2003

No.
Sorry, but this is a huge shortcoming of Word.
http://homepage.swissonline.ch/cindymeister/mergfaq1.htm#ComplexMerg
 

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RELEVANCY SCORE 70

One of my colleagues at Work has discovered that following an upgrade from Word 97 to Word XP, the Data Source fields within Mail Merge no longer show the field's contents in full. Instead only half of the sentence is visible in the right hand pane. Then, when she selects the source to add it to the document, it is still only showing half of it. This did not used to happen with Word 97.

Question:

Is there a way of increasing a fields character length, so that the full intended sentence or data to be merged shows up after adding it to the document ? If so please advise on how this can be done.

Many Thanks

Anton
 

A:Mail Merge Problem In Word XP

See if this article will help you:

http://support.microsoft.com/default.aspx?scid=kb;en-us;Q292101
 

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RELEVANCY SCORE 70

We just upgraded (if you call it that) to Word 07 from 03 (which I loved). I am trying to do a merge into Word using an Excel spreadsheet saved as a CSV as my data. It seems that only half of the data merges into my document and there is no logical reason why. Any suggestions?

Thanks.
 

A:Word 07 Mail Merge issues

I would try copying the data to a new spreadsheet and see if the problem still occurs.

I have found that 2007 is very buggy, but quite good at resolving itself.

I am doing some searching to see if i can come up with anything else. I'll let you know if i come up across anything
 

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RELEVANCY SCORE 70

Hi folks

I'm doing a merge.

The address block is fine and I;ve used the <<company>> filed in the body copy of the letter to and that works fine.

I want to use another filed called <<Page>>. When I preview the merge, the <<Page>> field shows 0 rather than the field content which is "lower than page 4".

The data is in Excel.

Can anyone help please?

Thanks
 

A:Word mail merge problem please

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RELEVANCY SCORE 70

Using Windows 98, trying to do Excel to Word mail merge.
Workbook name
Main.xls
Worksheet names:
Board
CLEC_Affliates
ISP_Affliates
MCC

I have named cell ranges on each of the sheets, and would like to use that information selectively for a variety of mail merges in Word. When doing the merge though, my only choice for Data source, is entire spreadsheet...and my "named" ranges do not show up? Any advice...named ranges are named in following manner:
Board='Board'!$A1!Bx17 etc
Any help would be appreciated, please cc the email to
[email protected] as I will be working on this tonite at home too.
Thanks
Victoria
 

A:Excel/Word Mail Merge

Dear TSGF: No one ever answered my post, so I assume, as is always dangerous, that no one knew the answer. However, I figured it out even though it is not intuitively obvious from the MS standpoint! Here's the answer to my own question"

If you do not have Excel ODBC Drivers, Please install them in this way :

1) Click on Start --> Settings --> Control Panel

2) Select 'Data Sources (ODBC)' and press Enter key.

3) Goto 'System DSN' tab (3rd tab out of 7 tabs) in the "ODBC Data Source Administrator" dialog box.

4) Click on ADD.

5) Select 'Driver do Microsoft Excel (*.xls)' from select driver list box.

6) Click on Finish

Now you will see 'ODBC Microsoft Excel Setup' dialog box.

7) Type a name in 'Data Source Name' and click OK.

Now, Microsoft Excel ODBC Drivers are installed onto your system.

NOTE : You must install Excel ODBC Drivers prior to using mail merge facility.The Microsoft Excel ODBC driver must already be installed.

NOTE: In the Select Table dialog box, you will see all the tables in the workbook, not just the ones from the first sheet.

To connect to Excel using ODBC, follow these steps:

1) From the Get Data list, click Open Data Source.

2) Locate and select the Microsoft Excel file. In the Open Data Source dialog box, make sure that the Select Method check box is selected.

3) Click Open.

4) In the Confirm Data source dialog box, select "Excel Files via ODBC (*.xls)... Read more

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RELEVANCY SCORE 70

Hello,

I am formating a letter through Microsoft Word 2007 using Mail Merge. This is the layout I am using:

«FirstName» «MiddleInitial» «LastName»«Comma»«Suffix»
«Company»
«Title»
«Address1» «Address2»
«Address3»
«City» «State_Abbr», «Postal_Code»

They all have Mergefield in the brackets with \b" " at the end of the bracket. The problem I am having is that a space appears in front of "FirstName" throwing off the alignment.

Is there a code or something I can put before to fix this??

Thank You!!!!!
 

A:Word 2007 Mail Merge Help

Welcome to the forum. I would check the FirstName field in your datasource to make sure you do not have a leading space within it. If so just delete them and you should be fine.
 

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RELEVANCY SCORE 70

I work for a management company, so we use Office 2003 (Basic Edition) for a whole bunch of stuff. My question has to do with the Mail Merge option in MS Word. I type all the leases for my company, so being able to use the Mail Merge would be awesome. I am not very computer literate, and was wondering if anyone knows a good site for a tutorial, or if they know how to use the Mail Merge option. Any help would be greatly appreciated. Thanks a lot.

A:Help With Word 2003 Mail Merge

Check the Microsoft Office website: Use mail merge for mass mailings and more.

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RELEVANCY SCORE 70

Hi,

I have an access db that has .bmp files linked by SIS ID. I would like to merge the .bmp into a mail merge with Word 07.

I have never successfully been able to do this but thought I would try again. I have the word doc setup with a text box that I want the pic to merge into.

The SIS ID always shows up but not the .bmp.

Any ideas?

Thanks so much!
 

A:Access DB with .bmp/Mail Merge to Word 07

Can you post a copy of the Word Doc and a Bmp file?
I have never used mail merge in word, but I could try using VBA to do it.
 

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RELEVANCY SCORE 70

Hi I am just trying to learn how to mail merge with word 2010

I start Word then click on Mailings, then click on start mail merge, then click on envelopes, then select the size of envelope, then select recipients, and all works ok except the address block is almost at the bottom of the envelope no matter what setting I use.

I know I can grab this address block and move it anywhere.

But is there not a way to make the default position higher on the envelope please

Also I see using this method it prints the City County and post code on the same line

Is there a better way to select addresses and print without having to alter every ones position please

A:Mail merge with Word 2010

Have a look at these MS website to see if there is anything that helps you. In the second one which is applicable to Word 2007 there is a section on printing envelopes which may help you.

https://support.office.microsoft.com...rs=en-AU&ad=AU

https://support.office.microsoft.com...9-b462cc40c73a

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RELEVANCY SCORE 70

I am working in Microsoft Office Word 2010 on a 64 Bit Windows 7 OS. I am using Mail Merge. I am trying to make it so that if Field24 is not blank, that field will just populate. Otherwise, I need the system to look at the date the document is generated, i.e. today's date. If the date is 1/1 to 12/24, I need it to print "{ DATE \@ "yy" }-CH-". Otherwise (12/25 - 12/31), I need a prompt to pull up.

I have tried:
{ IF { MERGEFIELD Field24 } = "" "{IF {DATE \@ "MMdd" } < "1225" "{FILLIN "Case No.:" \o \d "13-CH" }" "{ MERGEFIELD Field24 }" }

And as a test:
{ IF { MERGEFIELD Field24 } = "" "{IF {DATE \@ "yyyyMMdd" } < "20121225" "{FILLIN "Case No.:" \o \d "13-CH" }" "{ MERGEFIELD Field24 }" }

I am having no issues if Field24 is populated. However, if Field24 is blank, nothing is pulling through with either of the above coding. Now, I am sure this is something I am doing, but there are several instances where what prints will be based on a date. Is it possible to do this, without delving into Macros (an area where I am completely clueless...)?
 

A:Word 2010 Mail Merge

Update:

I found a little more information here: http://www.gmayor.com/formatting_word_fields.htm
Below is what the site has to say on the matter. It seems to agree with what I've done. I even tried to change my DATE field to a regular MERGEFIELD populated with a date and that did not work either. I do not understand what I am doing wrong here.
Testing for events that occur before or after a certain date

When running a mail merge, you may want to test for events that happen before or after a certain date. Mail merge does not convert dates to numbers, so if you cannot automatically derive a date number from the date in the data file, as you could in (say) Excel, a different plan is called for.
Let's say the date comes into Word in the format d/MM/yyyy or 1/10/2002 (1st October 2002) from a MERGEFIELD called Start_Date. In this example, we are looking to identify records with Start_Date entries before 1st October 2002.

The above would appear the logical check, but the check treats the date as a number and identifies that number as 1, which is the first part of the number before the slash '/'. All dates other than the first of the month will be greater than 1, so all will produce the result "False".
We therefore need to display the date in numbers that represent the date in a unique way by using the date mask yyyyMMdd which displays the date as a series of digits for year month and finally day, without any breaks. This is a number that the condi... Read more

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RELEVANCY SCORE 70

I'm trying to build a database to use just the labels option of the "mail merge" feature of WORD.
However, in my home edition of XP, I don't have excel. So, to create a database of companies, addresses and towns I was going to use a WORD table to become my database for mail merge to "draw" from.
When I went to create mailing labels from this document (a WORD table) I got an error message that says Microsoft Works does not recognize this database.

Also, I tried to enter each address singly to create a single label, when I went to adjust the column and row it would not let me, hence creating typed text over and over on the same mailing label(?). Help?

Can someone advise me on how to create approx. 300 different mailing labels.

Thank you very much,
 

A:Word/Mail merge/Windows XP

"Microsoft Works"??

What are you really using? Word or WORKS?

Use the TAB key to get to the next table cell in labels in Word, but not sure how to help if it turns out you're using Works.

Anyway, to answer your last question, let me know exactly what program we're running here and what version. See Help-About...
 

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RELEVANCY SCORE 70

Been having a problem with editing the recipient list in mail merge. When I go to save the edited list, I get one of two errors- a "read only" error if saving to a network drive, or a "insufficient permission" if saving to a local drive.

I've been able to duplicate this problem on multiple machines, with multiple files in both the .doc and docx. format. The data files are tables in Word, I have not tried duplicating the issue with Excel or Access datasources.

Of course, I have made sure the data files are not actually read only...

Thanks,

Michael
 

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RELEVANCY SCORE 70

I am running MS Office 2003 and am trying to create a Word macro to open a main document with an attached data source, execute a merge and save the resulting document. I just get an error message: " Run time error 5852, Requester object is not available". I have been able to create a macro to execute a merge and save the resulting document on a main document that I open normally but not when opened by the macro itself. What am I doing wrong?
 

A:Word Macros and Mail Merge

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RELEVANCY SCORE 70

I'm unable to edit data sources in Word. It's stand alone (doesn't have MS Access installed).

When following through the usual process I press EDIT and all I get is the list of labels, not the Data Form that allows me to edit individuals details. It's as if it's been turned off!!

Hope I've explained this clearly enough!!!

Any ideas?

Thanks
 

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RELEVANCY SCORE 70

If a person creates a main document using fields.Then merges with data and realizes that he needs to edit his document that has his fields. What's the best way to add a field or take away a space between the 2 fields after one has merged. Thanks!!
 

A:Mail Merge Word 2000

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RELEVANCY SCORE 69.2

Wow, I hope that title made sense! I am supposed to do a project for someone. She wants a mailing database for her small business. I am perhaps what you would call a beginner. I've had a little exposure to various programs and was off and running with some tutorials coaching me through Mail Merge with MS Word and MS Excel. In the interim, 2 things happened. My computer crashed and I ended up having to buy some new software -- I have an OEM version of MS Office Small Business XP with Word 2002 coming to me in the mail -- and the second thing is that my client wants me to use the MS Works spreadsheet, which is what she has in her computer, rather than Excel. So now I'm thinking of going out and buying MS Works for another $49 or whatever, and using the MS Works spreadsheet with the Small Business Office Word (She has Word, but I think it came packaged with MS Office Suite). So... can I do what she wants of me by using the MS Word I'll be getting in the mail, with the MS Works spreadsheet? Is there any problem with that? Please advise in whatever way you can. Would much appreciate it! By the way, I now have Windows XP on a brand new computer.
 

A:Mail Merge WORKS SPDSHEET & SML BIZ WORD

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RELEVANCY SCORE 69.2

Hi, i have been trying to make a mail merge to print lables on an A4 label paper.

I used this to make the mail merge:
Quote:

«title» «name» ---------seperator--------- «Next Record»«title» «name»
«address» -------------seperator------------«address»
«city» ---------------seperator---------------«city»
«postal_code» ----------seperator----------«postal_code»

«Next Record»«title» «name» ---seperator--- «Next Record»«title» «name»
«address» -------------seperator------------«address»
«city» ---------------seperator----------------«city»
«postal_code» ----------seperator---------«postal_code»
now my problem is that when i make the merge it is displaying like this:
Quote:
Label 1 ----------seperator----------Label 2
Label 3 ----------seperator----------Label 4
on the next page:
Label 2 ----------seperator----------Label 3
Label 4 ----------seperator----------Label 5
why does not continue from label 5 in the next page, and finish at label 8???
 

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RELEVANCY SCORE 69.2

I’m using the Microsoft Word mail merge feature to merge data from a Microsoft Works database file onto labels. I’m able to do that successfully and now want to automate that process into a macro in Word. I recorded this process in a macro in Word but when I executed the macro, the mail merge process did not work. I went into the macro Visual Basic code and the only line generated was:

ActiveDocument.MailMerge.MainDocumentType = wdMailingLabels

There was no code generated that reflected the mail merge steps where I specified the database file that contains the data to merge and choosing the label form to use.
Any clues on why the macro did not record the steps needed to duplicate what I was able to successfully do manually?
 

A:Creating MS Word macro for mail merge

You can try this, but Works doesn't support VBA, so that could be why it won't work.

http://vbaexpress.com/kb/getarticle.php?kb_id=122
 

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RELEVANCY SCORE 69.2

Hi

We have just moved from Word 2003 to Word 2007 and I am having a slight problem with mail merge. Whereas with 2003 when selecting the source data (Excel 2003) I was able to bring it in as DDE, now the only option I have when bring in the data (Excel 2007) is to select OLE Database file. Whilst this does work, the merged fields especially currency amounts, do not retain their formatting, but when I used to bring them in as DDE they did. I know I can go in and amend the field codes to put it back, but I would rather not have to.

Is there some setting somewhere I need to change to get the DDE option back?

Thanks for your help

Peter
UK
 

A:Word 2007 - Mail Merge Problem

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RELEVANCY SCORE 69.2

Is there away to make a button on a form that will merge the selected record with a word document print it and close the word document?

Thanks,

Jnar
 

A:Access Mail Merge with Word from button

Not unless you're (very) comfortable using VBA and automation. To make that happen at the click of a button, you have to have a pretty good mastery of coding.
 

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RELEVANCY SCORE 69.2

Hi All,

I have a Word document that pulls data from an Excel spreadsheet...everything was working fine in Word 2003, but we have changed the system and it has Office 2007 on it and the problem that I am getting is this box that pops up as soon as I open the Word document...

*****************************************************************

Microsoft Word

Opening this document will run the following SQL command....

Data from your database will be placed in the document. Do you want to continue?
*****************************************************************

I click "Yes", but that warning keeps popping up everytime I open the document? is there a setting in 2007 that I can set so it doesn't prompt me all the time? I have added the location of the documents in the "trusted zone", but not sure where else to look?

thanks!
 

A:Solved: Word 2007 and mail merge..

The reasons for the warning and the workaround to disable it (which is a security risk) are here:
http://support.microsoft.com/kb/825765
 

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RELEVANCY SCORE 69.2

Hi,

I've just tried using Office 2007 Word email merge. I've followed the tutorial for doing it step by step:

1. Use E-mail Messages.
2. Use The Current Document (my email message is already types out in the open document).

3. Use An Existing List (I already have an email list to send from and choose it).
4. Add my recipient information blocks (I've done this).

5. Preview the message (done this, all is good).
6. Hit "Electronic Mail...",
~a small options window opens to make sure the right fields are selected, I've selected "email_message", filled the subject line, selected HTML and under "Send Records" I've selected "All".

7. I hit "OK", this is suppose to be when the emails get sent, but nothing happens!

~At least I am not getting any of the emails that I've sent to my own email address?

Does anyone now why this might be?

I really like finally getting to mail merge, I am looking forward to using quit frequently, that is if I can figure it out?

Any help will be greatly appreciated.

HAPPY THANKSGIVING!

John

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