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Outlook 2003 - Public Folders - Block DELETE Permission

Q: Outlook 2003 - Public Folders - Block DELETE Permission


I create a Public Folder (Task Items) in Outlook 2003 and then attach one Excel Sheet in it.

I am the OWNER of the folder.

If I just click on the attachment and press the DEL button then the file gets DELETED.

I don't want that to happen. I want to BLOCK my rights of DELETING THE attachment.

How should I go about it?



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A: Outlook 2003 - Public Folders - Block DELETE Permission

If you are indeed the owner of this folder then you should be able to right-click on i and go to permissions. From here you can give users certain rights and permissions. I would give the users reviewer rights if you just want them to read the e-mails and attached items as well.

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I have set up a public folder on my exchange but now my co-workers and
I cannot do a quick search of that folder. Even when we try to begin
to type in a name, no suggestions for that name appear. Any ideas?

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I was wondering if there was an easy way of assigning permissions on more than one public folder and its contents all at once?

Basically I have to add a single user to every single public folder I have access to. He will be given the same permission on every single folder and in every category contained therein.

Given this situation is there an easy way to do this quickly? I could add him manually to all of these folders but there are more than a hundred entries and I would prefer not to go that route if possible.

Thanks for all your help!


A:OUTLOOK 2003: Assigning permissions in public folders

Not from Outlook, this needs to be done through the Exchange Admin interface. you might want to consider setting up groups in Active Directory just for this purpose, then all you need to do is add/remove users from group membership.

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For some reason I have 3 sets of Personal Folders and Calendars in my Outlook 2003 (running on Vista). When I try to delete either of the 2 that I don't want I get this error message:

"This operation failed. The object could not be found."

Does anyone know how to remedy this? Any suggestions would be appreciated. Thanks!


A:Can't Delete 2nd and 3rd Personal Folders & Calendars in Outlook 2003

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When I send email and delete mail (not permanently deleted) the copies are being automatically and permanently deleted from the Sent Items folder and the Deleted Items folder without my requesting their deletion. Why and how do I correct the problem?

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I'm not sure if this possible. I want two of my users to receive an email notification when a certain public folder receives an email. Basically this is just a way for them to know that the folder has received a new email so they don't have to constantly check throughout the day. I checked rules in outlook and the particular public folder's properties in exchange system manager and could not find anything. All of the exchange books I have does not say if you can or can't.

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We are experiencing an intermittent problem with Public Folders in Exchange. Occasionally the sub folders under 'public folders' don't map to exchange when opened. Usually opening and closing the app fixes the problem. Anyone solved/seen this before?

A:Echange 2003 Public Folders

Need more information on your network draceplace.

Is this a separate exchange server or an all in one sbs? If separate, is it part of a DC?

Check your event viewer and look not just at errors, but flip through all of them. look for anything that would give clues both on workstations and server.

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I have a user trying to send an 11 MB file to a public folder on our Exchange 2003. She keeps getting an error message that says

The message reached the recipient's e-mail system, but delivery was refused. Attempt to resend the message. If it still fails, contact your system administrator.

She was able to send the file to my account with no issues. Our domain is setup to be able to receive messages up to 15 MB. What is the most that public folders can accept? Is there a way to change the setting for public folders to allow larger files?

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My OS is windows 7 I use a Freecom 500gb external drive and find that I am requested to seek permission from the administrator (myself I think) to delete some files that have many digit numbers and are empty.I find I cannot delete them there are about a dozen of them

A:Permission to delete files or folders

Usually this is because the files are "in use". They cannot be removed while they are being accessed. Sometimes, what that is might be hard to find, but there are many programs that run in the background to monitor images, some installed along with printers.

You can use these to remove the files on next boot:

Emco Move On Boot

Or, you can try to find out what process is locking the files:


But be careful about deleting files if you do not know what they are.

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We have Microsoft exchange server 2003 and would like to have an address book be a public folder so that all computers on the network can use the address book. Is there anyway to do this. if so please help

A:Public Folders In Outlook

so i still can't figure it out. Please someone, HELP ME.

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Can someone please advise on my proposals for our project emails in my office.

At the moment, everyone keeps their own copies of subfolders with emails in for relevant projects that they are working on. Most of these emails are required by more than one user and can therefore be duplicated between users.

Just looking at creating these project folders in the Public Folders, which they can then all see and use.

My theory is that this will streamline their personal mailboxes and central point of backing up the Public Folders. Only thing that concerns me is the size this box could get too.

Is there anything else I should be wary of?


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outlook 2000

we have a network, and the boss would like his client machine to open to a calendar that is a public folder on the network.

is this possible?

in setting startup, you can only choose folders residing on the client machine.

any info appreciated.

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I want to share email across a network with one other computer using Outlook 2000 on both PCs.

I've been told to create a public folder, but when I ask 'help' about 'Public Folders' it tells me to create a new folder in the public folder... but there isn't one there?

Help is taking me around in circles! How do I create a Public Folder in the first place?

A:Public Folders in Outlook 2000

Go to file
Outlook Data File.

Create the file in the directory you want it in.

Then unless I am mistaken, you will just need to create a shortcut to that folder on the outlook bar from both computers.

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Please can anyone tell me what 'Inbox in Public Folders' means in the top left column of Outlook email?

I've had a long period off work, and it looks like anon. people have been able to read my emails?

There is also a heading saying 'Sent Items in Public Folders' also.

A speedy reply would be helpful, many thanks.

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I want to share email across a network with one other computer using Outlook 2000 on both PCs.

I've been told to create a public folder, but when I ask 'help' about 'Public Folders' it tells me to create a new folder in the public folder... but there isn't one there?

Help is taking me around in circles! How do I create a Public Folder in the first place?

A:Public Folders in Outlook 2000

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When I go into the a public folder, then into, another folder inside, all I see is one entry per day, this entry is a PDF file. Normally, when one goes to this folder they see each order that has been made for any given date. And not a PDF. When we go to the my co-worker goes to the same folder from his outlook, he sees the folder as it normally should be.

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Hi all,

I am having an issue with Outlook 2007 (office 2007 professional) whereby I cannot view public folders. The exchange server is 2003 service pack 2. The problem does not exist wtih outlook 2003.

A message to the like of you do not have "sufficient permission to view the folders please contact your system administrator".

Can anyone help?


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I have set up a public folder that contains task items . I have
configured the public folder with new fields that will work with the reason that I am opening up this folder . Therefore, my initial TASK view is with 3 or 4 custom headings (4 columns with these new fields that I created as the titles) which will enable me to use this public folder as intended .

The only problem is , when another user opens it up, they do not see these fields . If they double click on the task item in the folder, the information is there ( on the window that opens up when you double click a task ) but the headings (columns I have set up ) are not .

How do I get all people with permissions to get the same view each time they access the folder on the LAN ?

Can you advise ?


A:Help With Outlook 2000 Public Folders

Any Ideas Folks ?

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I am creating a trouble call service in OL2K called Request For Service. Let me tell you how its set up. I have three public folders, RFS (Request For Service), SSB (Software Support Branch), and a NOC folder(Network Operations Center). The user creates a request in the RFS folder. Depending on what kind of request it is, I want OL2K to automaticaly post it to the SSB/NOC folder. They pull what kind of request it is from a dropdown box on the initial form, and when finished hit post. Im not using emails, but posts. Im not really sure how to do this. Any help would be great.

A:Outlook 2000: Public Folders

Until someone comes along with better info (I hope), check this out:


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I want to share email across a network with one other computer using Outlook 2000 on both PCs.

I've been told to create a public folder, but when I ask 'help' about 'Public Folders' it tells me to create a new folder in the public folder... but there isn't one there?

Help is taking me around in circles! How do I create a Public Folder in the first place?

A:Public Folders in Outlook 2000

Public Folders appear if you are running a mail server such as MS exchange. They appear automatically once you have configured outlook to connect to the server IE:
assuming you have a mail server in place

go to outlook and reconfiure mail set up to access the exchange Post box.

If you havent got exchange or a similar post box system you wont have public folders


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I'm trying to export a public folder (a calendar) from Outlook to Excel. Apparently it can't be done directly. I've been told that you need to copy the calendar to your personal calendar folder and then export. That process works fine on my computer, but on the clients I support it doesn't work.

They have local admin rights. They are considered owners of the calendars. They have the latest office service packs and patches. What's the deal?

A:Exporting Public Folders in Outlook

I've got a new twist to this question. I have another calendar that does export. That calendar has re-occurring series events. If you change one occurrence in the series it doesn't export that occurrence anymore.

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With the public folders listed at the botton of the Outlook 2000 folder list, we have a folder for all our company 401k announcements. Everyone is able to access the shortcuts our HR president emails to us, except one person. It states that he does not have permission to view it. I checked the Active User Directory on our Exchange server, and his permissions are set the same as the average user who can view the folder. I also went into the properites for the folder, and I cannot find anywhere where you can change settings except under the Summary tab - there is no specific security settings like a normal folder. There are other posts from earlier in the year in there that he can view, which makes it even more odd. Can anyone give me some direction to go in, because I am lost.


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My company has a section on Outlook (2002 SP3), for Public Folders. In there are several folders that correspond to meeting rooms. All colleagues can place 'events' on those folders to reserve rooms.

We are in the process of switching over the methodology, to one where there are fewer folders, but all colleagues enter all meetings on one, easier-to-read "meetings" calendar (as compared to the myriad calendars that were created in the past couple of years).

We would like to move all the existing events onto the new calendar page. However, when we do that, the 'permissions' for the event revert to the one person moving the events.

Is there any way to give one person permission to move ALL the events, while keeping the overall permission for each event with the person that originally scheduled the event?

(Also - bonus question: Is there any way to JUST see the calendar items that _I_ created? If we cannot globally move the events, we may need people to move their own -- it'd be easier if they could quickly identify all the events they created).

Thanks for any help!


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I have a client that is having trouble seeing a Public Folder (PF) through her Outllok 2003 client. We are running Exchange Server 2003 within the network. I open the ESM (Exchange Server Manager) and I am able to see the PF there but not on her desktop. I have set the permissions for her to "Owner" of the folder and still nothing. This is happening while she is inside the network, any insight would be great. Thanks in advance.

A:Microsoft Outlook 2003 Public Folder

Is her public folder on her local drive
If not make sure it's shared for her to see

You can also recreate the public folder link (by typing it in again) sometimes the link can be corrupted without showing it)
Note: by re-typing the location you may lose her current public folder data

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Hi Guyz,

having a bit of a really annoying problem with the public folders.
In my organisation we have a calender list for everyone in the whole organisation, so that when staff come into the office in the morning they open thier own calender from the public folder and input where they will be at certain times on that day as alot of my staff move around offices and are out at meetings alot etc.

The problem i am having as that some (NOT ALL) of my staff are comming in to office in the morning and when they click on thier own calender, outlook jumps about 6 calenders up and takes them into someone elses.
Ive sat and watch it happening. Just with a single click, definately clicking on thier own calender, but jumps into someone elses.
They then have to re-click thier own calender again in order to access it.

Any ideas as to what may be causing this and how i can stop it?

btw any extra info needed?
all systems running Windows XP SP2, outlook 2003 - rpc/http (exchange over internet)


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Hi there BC forums,
Old time user, long time lurker. 
Currently having some issues with Outlook 2010 - I was trying to learn some keyboard shortcuts and somehow inadvertently added a whole new section to my 2 email accounts in Outlook.
There are now 2 'Public Folders' for each of my main accounts,including 'Contacts', 'Sync Issues' and 'Journals' - I don't need or particularly want them to be there, however I am having issues removing or deleting them from my view.
How can I remove.hide these additional folders?
Many thanks in advance for any guidance you can give.
Kindest regards,

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Can someone tell if their is a certain 'limit' as to how low down in the directory that you can add a public folder as a favorite in Outlook 2003?
Basically can go 2 down and seems to work ok but any lower into the directory and although the option is there (right- click) no fav is actually added?

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One of our users accidentally deleted an entire public folder (she meant to delete one contact but had the folder highlighted instead of the one contact). When we try to recover that folder by using the "Restore Deleted Items" in Outlook, we receive an error that she does not have permission to do so. Only 4 users had permission for that folder, and we receive that error on all 4 user's computers when we attempt to recover it. I've tried to recover it from my computer (I have administrative rights on our network), but that folder doesn't even appear in the list of available folders to recover. The person that deleted it was owner of that contact folder, so I don't know why she wouldn't have permission to recover it. Anyone have any ideas?

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To my knowledge because calendars are created via a mailbox in an exchange enviornment a seperate mailbox would need to be created and shared to all people needing the group calendar.

Or if a person would like to share their own they can choose the people they would want to have access to their calenders.

Is there another way to only create a calendar public?

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We are working in network and have our contact folder logged on the server. There are 5 PC linked to the server. All the contacts are present as we can locate them using a manual search but when we try to search for a specific contact the reply is always “No Items Found”. I have tried to do a normal search as well as advanced search to no avail. This function was working fine until recently even though no new software or hardware has been installed. I have checked the configuration on the folder and permission is given at an owner level to all users, and the problem exists with all users.

I have come to the conclusion that when we perform the search the views change, as i have tried to copy the whole folder and there appears to be no contacts in the new folder however on the bottom left hand corner there are the same amount of contacts listed.....(see screen shots)

If before i run a search it is in a certain view is it normal for it to change views during the search and not be able to display the search results?

I have checked in permissions and all the PCs have owner level to the public folders.

anybody have any ideas on how to solve this?

not sure if this is the right place to post.....

A:Solved: public folders in outlook acting funny....any body know why?

Is it set up as a searchable address list within Outlook? Open your address book and go to Tools > Options and have it listed under the list of address lists to use for Outlook. I am not sure how public folders work in this capacity.

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Hi all

I was hoping somenone may be able to help me with a problem I'm having in Outlook 2003

I am trying to insert a new email signature, but the section is "greyed out" or unavailable. I don't have any form of stationary selected, as I know this can sometimes cause this issue?

Also, my outlook is "extremely" slow to load. Any ideas with that one as well?

Any help someone could offer would be greatly appreciated


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My old PC was threatening to konk out in a major way, so I made certain to back up all important data before it finally gave up the ghost. The most important data for us is, of course, our email.
I was running Outlook 2002 on Windows XP for quite a long time. I backed up our Outlook 2002 personal folders as .pst files.
Our old machine zonked out and today we bought a machine with Vista installed. I have successfully gotten Office XP with Outlook 2003 installed onto the new PC and am now trying to import our old email folders from the backup I made.

Unfortunately, when I try to import the files, I am presented with the following error:

File access is denied. You do not have the permission required to access the file E:\inbox.pst

I hope that someone here is able to tell me that all is not lost and that I will not have to tell my wife that all of our backedf up email is gone, gone, gone.

Any help will be appreciated.

A:Solved: No permission to import backed up Outlook folders?

Sounds like an easy fix - read here:
and here:
Just make sure the file is not read-only, and if E is a CD. copy it to your hard drive and then try again.

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I've got an idea that I want to use, but I'm not sure if it's workable. Here's my situation:

The company that I work for has added a desktop faxing software. It can use Outlooks Contacts to get fax numbers to send to so long as the Business Fax field is filled in with the correct fax number. What I've done is setup a Public Folder with all of these contacts in it (note, the list updates weekly). There's not a problem having my desktop users see it because we just turn on the option in Outlook to show that folder as an address book. The problem we run into are those users that are using OWA web access for their box. I have not found a way to include that Public Folder in an Address Book that they can access from the web. All it offers is Global Address List and Contacts to search from.

Please let me know if any of you had any ideas.



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I have one user who is getting a weird issue, she actually needs to click twice on the delete button to an email on outlook 2003.. connected to the same server no other user get this problem and as you know one click on the delete button is normally enough to delete an email..

Anyone can help please...


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I just put in a new hard drive and installed the latest version of Office 2007. I kept the data and archive files from Outlook 2003 so I could import them into Outlook 2007 and get back to business. However, that did not happen. It was able to read and bring up most of the data, but I am missing some folders which are critical.

The critical folders are folders that were created manually. They were used to store email messages that came in that were important. They were simply dragged from the Inbox and put into that folder. There were also folders within that folder. I'm not sure if these folders and subfolders were in the Inbox or not. They may not have been.

The way I imported it was by going to TOOLS>ACCOUNT SETTINGS>DATA FILES tab>and pointed to the old PST file.

I also pointed to the archive.pst file as well, but later went to FILE>ARCHIVE and pointed to the old archive.pst file in there. Bot ways did not reveal the folders that are needed.

Is Outlook 2007 not able to read all data from Outlook 2003 pst files, or is there a fix for this?

Please advise.

A:Move from Outlook 2003 to Outlook 2007 not successful; not reading certain folders

I purchased a new Notebook with Office 2007 installed and copied over my Outlook 2000 pst file. I also had manually created folders for filing important emails. Mine were sub folders within the Inbox folder. Everything copied over, but I could not see the manual folders at first until I double clicked the Inbox folder in the side panel and then they spilled out. I would look for them in that panel and double click anything there starting with Inbox, Sent etc. Also try doing a search for any subject or address of an email you may have saved.

When copying over the pst file I think everything is copied. Appears you did not just copy contacts for example, but the complete pst file. I think the folders are there as Sub Folders, just hidden within one of the main folders such as Inbox.

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Folks I have read the MS tech notes on how to get Outlook 2003 [I have it via Office 2003 Professional, full install] to import from OE6. It fails under either option: import from "another program" or "Import Internet Mail....". Under the former it is pointed to the correct folder, but fails with Error: Cannot open,.. another program in use" but there's not... I tried copying the folder to a nice clean location on the C: and checked all the properties, nothing interfering, still won't open the folder.
Under the latter option it just doesn't do anything after directing it to the correct folder. Seems to accept the command, closes the window, but does not import anything. No error messages.

Umm.... do MS teams communicate with one another??

Closely related: If I could just get the FOLDERS I had setup it would be a great asset, or if i could just get the ADDRESS book it would help. Do you know how to import *.dbx folders into Outlook 2003? Or the old outlook Express address Book?



A:Outlook 2003 Will Not Import Outlook Express folders, mail, anything

They are written in two different formats that are uncompatible. The Oulook Express has a file sytem totally unique to it.

I had the same problem about 6 weeks ago going from XP to Win7.
I had to transfer address book to notepad and put it into Outlook one at a time. The old mail sits in the old PC.
I have heard you can transfer the OE mail files over to Windows mail or gmail etc. Then transfer files from the new mail server to Outlook.
File system is changed over with the mail transfer- I haven't tried it though.

I did a Google and found this. I didn't find this page six weeks ago.


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Hello is there a way that you can export on folders from an old pst to a new pst folder?
I want to copy the folder and not the contents in them.

Outlook 2003 SP2

A:OUtlook 2003 pst folders

Hi Mjackson

You are wanting to copy the hierarchy of your .pst file?
You will need to setup the filter to filter in messages you never received.

In the Export Personal Folders window, setup the filter like this:
In the Sent To field, key in: [email protected]
Click: OK
After selecting the Top/Root folder, be sure to place a check mark in: Include subfolders then follow the rest of the prompts to complete the Export into a new .pst file.

During the Export, the [email protected] criteria will not be found, resulting in empty folders in the new .pst file.
You can place almost anything in the Sent To field and get the same results, as long as it doesn't match any of your valid e-mail addresses.
Let us know if that works for you or not.

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hi all

i m managing file server on windows 2003 server. in a directory i want to give all permission except file or folder delete permission to domain user.

please make reply as soon as possible.

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I have Outlook 365 and I have some empty folders with no email accounts associated with them any longer and I cannot delete them.
These are not the default folders, these are folders I added for some additional email accounts I had.

A:Delete folders in Outlook 365

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The SysInfo Utility download is below.

Tech Support Guy System Info Utility version
OS Version: Microsoft Windows 10 Home, 64 bit
Processor: Intel(R) Core(TM) i7-5500U CPU @ 2.40GHz, Intel64 Family 6 Model 61 Stepping 4
Processor Count: 4
RAM: 16286 Mb
Graphics Card: Intel(R) HD Graphics 5500, 1024 Mb
Hard Drives: C: Total - 153599 MB, Free - 97853 MB; D: Total - 1753511 MB, Free - 1507444 MB;
Motherboard: ASUSTeK COMPUTER INC., ET2323I
Antivirus: Trend Micro Maximum Security, Updated: Yes, On-Demand Scanner: Enabled

In late February I bought an Asus Desktop, Windows 10, 64 bit computer along with a Microsoft Home & Business 2016 package.
Under Outlook I am recently unable to delete four empty folders that appear to have IMAP as a common feature. If I individually delete them they go to trash and before I can permanently delete them there they reappear in my folder list.
My ISP provider can't seem to fix the problem and Microsoft gives no warranty on its products other than installation and only offered to fix the issue remotely provided I purchase an advanced help plan at AU$120 which I declined.
However I subsequently found that with the minimal help they had provided with its first level support I had lost my access to Outlook entirely necessitating a further call to them to have it restored without loss of my folders and files. Again they would not address the bug in the system without purchase of the advanced help plan. Their only advice is that I s... Read more

A:Can't Delete Outlook Folders

What folder are they, as all folder that are on the IMAP email account server will appear in Outlook. They must be removed at the server level to be removed from the outlook listing.

Have you tried remove the IMAP email accounts from your Outlook?
Then try and delete the folders.

Or even go to the IMAP account using your browser see if you delete the folders there if they will be removed from Outlook.

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Is there a way to change the format for all folders in Outlook 2003 at once, rather than going into each folder and doing it manually?

For example, I like to have my font at 9, rather than 8 and remove the size column (along with some other changes). I have only been able to do it by going into each folder. Just wondering if I am missing an option.

Also, is there a way to view one folder w/the reading pane below the message, and another folder with it to the right? It seems it changes all folders when I change the option.

Thank you!

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Outlook will not create new folders in left pane in normal boot.
Booting in Safe Mode will allow outlook to create new folders.
Suggestions ?

A:no new folders in outlook 2003 win7

I still use Outlook 2003. Have you tried Detect and Repair? (Its under Help).

(I used to live in KC)

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Can someone please tell what the value is and what does Synchronizing folders do. I know there was a tread sometime back on this subject but it did not include XP or outlook 2003. This Synchronizing process shuts my system every time it starts and it seems it is doing it more often. What can be done about. Gary

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Could anybody tell me, step by step, how to do for folding every file in Outlook 2003? I have a special file already partially filled (I don't know when and how), but, by now, I cannot get anything to file. Also, I have the respective filed folders in the application, all of them absolutely empty. I click "file" but nothing happens. I have never seen the windows asking me about this issue as said in "help". It's impossible to find anything at this respect in internet. I have thousands of messages in both out and in folders and the applications opens extremely slow. Many thanks and regards.

A:How To Folders File In Outlook 2003

I discovered America!!!!!!!!!!!! I already fixed the problem. But, does it makes the application lighter?Many thanks and regardsCould anybody tell me, step by step, how to do for folding every file in Outlook 2003? I have a special file already partially filled (I don't know when and how), but, by now, I cannot get anything to file. Also, I have the respective filed folders in the application, all of them absolutely empty. I click "file" but nothing happens. I have never seen the windows asking me about this issue as said in "help". It's impossible to find anything at this respect in internet. I have thousands of messages in both out and in folders and the applications opens extremely slow. Many thanks and regards.

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In my Outlook 2003 I have 2 sets of identical private folders for my mail, and I can not see how to delete one of them.
By right click on one of them there are no possibilities to delete.
If I make a subfolder, this will also appear in the other set. If I delete a subfolder in one of them, this will also be deleted in the other set.

Any hints?

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I am wondering if there is anyway to send a folder from your Outlook Mailbox to another user. My folder is divided into subfolders so it would be really inconvienient to have to try to go in and select every file manually. Any workarounds?


A:Outlook 2003 - Sending Folders

You can't attach a folder (it will only be a shortcut to the real folder), but it's easy to select a whole batch of messages inside a folder.

Click on the folder to open it.
Now click on the first message-header in right-hand pane.
Hold down SHIFT and click on last message at bottom of headers list.
This automatically selects ALL items in that folder.
Right-click anywhere inside highlighted list and choose 'Forward Items'.
A new email window will open with all the items attached.

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