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Solved: Distribution List in Global Address List

Q: Solved: Distribution List in Global Address List

OK. This is driving me crazy. Using Active Directory I created a Global Security group. I also tried Global Distribution group. Neither of them are showing in my Global Address book. What am I missing?

OS: Windows 2003 Server
Mail: Exchange Server 2003

Please help.

Wayne

RELEVANCY SCORE 200
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A: Solved: Distribution List in Global Address List

It has to be set up as a Global Distribution group and you have to ensure it has an email address. I am not sure it will show up until you restart Outlook.

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RELEVANCY SCORE 123.6

Is there a way when creating a Distribution List then place it in the Global Address Book, that only 2 or 3 people can open the Global Address Book and see that 1 Distribution List and not all the other users can see it.
For an example: HR Department wants to have a Full Time personnel distribution list, but only the person in HR Department can see it and all the other users can not see it when they open the GAB.
I've google it and was not able to find anything.

Thank you for your help if you provided an solution.

Gil

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RELEVANCY SCORE 114.8

I installed a fresh copy of office 2003 std. and then setup outlook, everything works fine except that the global address list is missing. I am connecting to an exchange server, I also am able to login to outlook webmail and the global address list is there. Can anyone HELP???
 

A:Solved: Missing Global Address List

I ended up deleting the user's outlook profile and recreating it, this brought back my global address list.
 

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RELEVANCY SCORE 112.4

I had a distribution list for a mass email for some of our customers. But when we got Microsoft Exchange everything copied over but this one (the most important list!) did not copy over. But I checked through the sent messages and was able to copy the list from the BCC Field to a text file.

Now, I need to get this list of people back in a distribution list. If anyone knows how I can achieve this, please help me out! I've been google-ing this and cant seem to find something to work for me!
 

A:Solved: Import list of emails to Outlook Contacts or Distribution list

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RELEVANCY SCORE 106.8

Anybody familiar with exchange 5.5?

i'v got users who dial in to get their email, which is ok cause when they are connected they can see the global address list, so can send emails to people within the company!
how can i tranfer the global address list to these laptops so they can compose their emails offline? (when they arn't connected, they dont see the recipients email addresses!)

any help would be great

len
 

A:Global Address List

Open the address book and highlight every adderss, right click and select "add to personal address book"
 

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RELEVANCY SCORE 106.8

Hi,

In our organisation, we have 200+ users that use Microsoft outlook 2016 or Office 365 Outlook (clients).

All of them are set to auto for their Global Address List, which unfortunately checked the offline version first before the online version. We want to set the Online Global Address List as default and the only way I think I can do this is via Group Policy. But I have no clue on how to set it up, I've done a few searches and found nothing, apart from older versions of Outlook that it doesn't work for.

Has anyone else done this?

Thanks,

Sam

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RELEVANCY SCORE 106.8

Hello All,
I have created 3 new Distribution Groups however, cannot see them in the Global Address List. There is currently a Distribution Group in the GAL that was created before I took over, and the account properties on the new DG's I created and the one that was already there are identical. In AD U&C the Group Scope is Universal and the Group Type is Distribution, on the groups I created and the Group that was already there. If I log onto my terminal server that has Outlook installed, I can see the DG's in the GAL, but if I load Outlook on my local machine, they are not in the GAL.
Anyone have any Ideas for me to try?!?
Thanx
BTW....Exchange 2010 and Server 2008 R2, and Win 7 on the local
 

A:Global Address List

Refresh the recipient update service. Entries to not show up until that service fires and I think it is every 3 hours.
 

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RELEVANCY SCORE 105.6

Is there any way I can set up a global address list similar to what Exchange offers but without using an Exchange server?
Specifically I'm looking for one global address list(only email addresses), with the option of every user creating one private (preferably password protected) folder for his/her own private contacts. This should all reside on the server.

I'm using win98 and Outlook 2000 in a small business environment with Novell and normal windows networking. Upgrading to exchange is not an option.

Any help or ideas are welcome.

Thanks in advance,
Daneel Smuts
 

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RELEVANCY SCORE 105.6

I have a Samung I 730 PDA.
I would like to download the company Outlook Global Address List to my PDA.
Then I would like to keep the PDA and GAL in syn every day.
Can anyone help me?
Jeff
 

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RELEVANCY SCORE 105.6

Apparently I don't know what I am doing.

I have a user who's username ended up being very close to that of the head of our HR department. Because of this, people aren't paying attention and are sending sensitive HR information to this user. We decided the best way to fix this was to rename the user. So, in AD, I changed:

The users name as is listed in AD Users and Groups
The Display Name (under General Tab)
The logon name (under account tab)
Alias (under Exchange General)
and everything under Email Addresses

It is not that this didn't work. The user can now log on as their new user account. The email transferred over fine and if I email the new email account it goes right through. Also, the old user account can no longer log in. However, the one problem that I am having is that the old email account still works and the users old name still shows up in the GAL. I have no idea how to fix these two problems. Any help is greatly appreciated.

Thanks
 

A:Need help with Global Address list and Exchange

Actually, nevermind folks. I think I just didnt give it enough time to populate. The name in the GAL has changed now.

Thanks.
 

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RELEVANCY SCORE 105.6

Does any one know about or have a tool that can map all the members of a Global Address List. We have members all around the world and in different workgroups and team that we would like to visulize? Can it even be done?
 

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RELEVANCY SCORE 105.2

I have a distribution list in Outlook an mistakenly deleted it yesterday, where does it go? I made a new distribution list with the same name and it would not work or send the email until I changed the name. How do I clean this up?
 

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RELEVANCY SCORE 104.4

Is there a way to show the GAL sorted by lastname?

We played around with the "File As" option, but when we open up the GAL, it is still sorted by fisrtname.

Work your magic, Dreamboat.
 

A:Global Address List (Outlook 2000)

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RELEVANCY SCORE 104.4

Hi,

I need to update details in the Global Address List for our work's Outlook. The IT have given me permissions to make the changes and when I open the list and the persons details in properties the boxes are there but are greyed out. How do I get into these boxes to make the necessary changes?
Thanks
 

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RELEVANCY SCORE 104.4

Just recently upgraded from Ex5.5 to Ex2000.

Is there a way to change the format of the Global Address List from (First Name - Last Name) to (Last Name, First Name) other than using a utility from Ex2000 resource kit?

The AD on the W2k server was initially set with the FN - LN format. We have changed the format when adding new users, but have not been able to globally change existing users.

Any information would be greatly appreciated.
 

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RELEVANCY SCORE 103.2

I forget how to make contacts available under the global address list. I have some distribution lists set up, but when I click "To" I can't find them (or my contacts under the Global List).

Anyone remember how to do this?

Thanks.
 

A:Making Contacts available under Global Address List in Outlook

Sorry, Doc. Not sure. Go to the properties of your contacts folder and make sure it's an Outlook Address Book.

My main reason for posting is your absolute CLASSIC signature. LOVE THAT LINE.
 

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RELEVANCY SCORE 103.2

After users have been deleted from Active Directory and their Exchange Mailboxes deleted, is there any way to remove their names from the Global Address List? Any help would be greatly appreciated. I googled and founf nothing as well as Microsofts web site, but could not find a solution.

Feral Geek
 

A:Global Address List - Exchange Server 2003

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RELEVANCY SCORE 103.2

I've never used it before, but we just want to do a simple update to it. We want to clear out all of the old email addresses that we have collected over the years. We went on the server and honestly, didn't know what we were doing. If some one could just point me in the right direction that would help tremendously, otherwise we have to spend a small fortune for someone to come in and do it for us. We are running Exchange 2003. Thanks in advance for anyhelp you can offer.
 

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RELEVANCY SCORE 103.2

I'm pretty sure the answer to this question is "no", but I just want to check to be sure.

Is there a way to remove a name from the Global Address List in Outlook 2003 on a local user's computer? Since the list is coming from the Exchange Server I doubt there is a way locally, but maybe someone out there has an idea.

I want to do this because a person I email regularily has almost the same name as someone else whom I never mail, and the odd time I send an email to him by mistake.

Thanks in advance.
 

A:Removing name from Global Address List on Local Computer

No, not directly from Outlook. You can change the display name for the person in a personal address book and turn off the auto complete feature altogether.
 

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RELEVANCY SCORE 100

Hi, I need some help from you guys to clarify some issues in Outlook 2003.
I have added some contacts, catagorised them, eg. Colleagues, Friends, Family. Now that I want to send e-mails to all my colleagues.

I opened the "New Message to Contact" then clicked on the "To" button and waited to see the list of my contacts show up, however, it shows a dialog box saying:

"The address list could not be displayed (not including the smiley ofcourse). The contacts folder associated with this address list could not be opened; it may have been moved or deleted... blah blah blah"

Knowing that nothing is deleted or damaged, I ignored it, and tried to create distribution list, gave it a name and clicked on "Select Members" then the same messsage box appears (as above).

I've been told that it uses contacts in the "Address Book" of Windows (to my knowledge, when you back up Outlook 2003 .pst files, these entried aren't backup too) and I would liek to keep my contacts in one place, in the .pst that is, so does this mean, to have distribution list (mailing list) to mass mail to my colleagues, I must use Windows's Address Book ? This has also been an issue with my clients who use Outlook.

How does all these contacts thingy work ? I would like to get my head around it, gimme a hand guys
 

A:Outlook Mailing-List / Distribution List

You need to set up Outlook to use your Contacts as an address book. Go to Tols > Options and click the Mail Setup tab and select the Mail Options button. Select the radio button for View or Change Existing directories or Address books. Click next and see if there is an entry for Outlook Address book and if it isn't there add it. If it is there it may be corrupted thus your message so delete it and recreate it. Once it is in there open your contacts folder and in the Outlook bar on the left right click on the contact item and select properties. select the Outlook Address Book tab and put a check in "Show this Folder as an Address Book" Should work after that.
 

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RELEVANCY SCORE 94

My boss asked me to put together a mailing list of clients to whom we could send various newsletters etc, so I created a distribution list in Outlook 2000. She (my boss) added, however, that she wanted the email to include an option which allowed the recipients to "opt out," or remove themselves from the list. I have no idea how to even start with this part of the project and could use a little guidance either in actually setting up the e-mail, or in finding someone who could tell me how. Any input would be greatly appreciated!
 

A:Solved: Outlook Distribution list

bump
 

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RELEVANCY SCORE 93.2

How do I migrate a user's distribution list created in Outlook to another machine?
 

A:Solved: How do I migrate distribution list in Outlook?

Looks like a distribution list sits in the default contacts folder and is indicated by its name in bold. So exporting the source contacts folder in PST format (for import elsewhere or migration) automatically includes the DLs. Didn't know that before. Hope that helps someone.
 

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RELEVANCY SCORE 92

Hi
I am using winxp sp2 and outlook 2003. We have an exchange server. All of my distribution lists no longer show up as an email address nor do they have the plus sign. If i choose a single contact and "new message to contact" it works fine. if i go to a distribution list and choose "new message to contact" the distribution list comes up in my new message as text (no underline, no plus sign). I have tried making new test distribution lists with the same resuilts.

Help?????
 

A:Solved: Outlook 2003 Distribution List Problem

Try going into your address book via the icon on the standard toolbar and removing then readding the contacts folder. If that does not work we will look into readding the outlook address book and see if that fixes it, then we will look into scrubbing the folders.
 

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RELEVANCY SCORE 92

Hi,

I have about 300 Contacts stored in Outlook 2007, most of whom relate to one of two work projects. I have now gone through them all laboriously and assigned each one to a category (red & blue for the projects, yellow for personal). It took forever, but it's done. So far so good.

Now I want to be able to create distribution lists based on those categories, but I can't figure out how. I can search by "Name only" which is useless as I can't remember which names relate to which project, or I can select "More columns". But that just brings up a search box asking me (I think) to name the column I would like. And it doesn't recogniose "Category".

So how can I create a distributon list for, say, just my RED contacts?

Thanks for your time.
 

A:Solved: Distribution list based on category colour?

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RELEVANCY SCORE 92

Hi,

sorry for stupid question, but I can't find out how to hide names (make invisible to other memebers of my list) on my distribution list in M$ Outlook 2000

Would be extremly grateful for help
 

A:(Solved) Outlook 2K: How to hide names on distribution list

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RELEVANCY SCORE 91.2

Is it possible to create a distribution list in Outlook 2007, such that when one changes the email address in the underlying Outlook record, it automatically also updates within the distribution list? I believe the answer is "no," but don't know for sure. Perhaps a third-party add-on? Thank you. (I understand that in using the word "underlying," I'm suggesting that an Outlook 2007 record can actually talk to a distribution list, but that may not be true.)
 

A:Solved: Automatically update Outlook 2007 distribution list?

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RELEVANCY SCORE 89.2

In my Outlook 2010 I have set up a number of Contact Groups. I've named them A, B, C, D.............Z. In each one are the surnames of the recipients, e.g. in the A is Anderson, Addy, Apple, Adams, Aggenbach, etc., and likewise in B to Z. One of them (lets say the V's) have 35 addresses, and the A's have 6 addresses.

The problem I'm having is that when choosing the V Group (and some of the others), then when I click Send then it forever says Sending and never completes the task. So, it's impossible to send any other emails thereafter: they all then sit in the Outbox, waiting for the V task to finish. When I close and then re-open Outlook it just continues to send. I then have to delete some of the V recipients, until there are about 5 or so only, then it's works OK. Could the problem be, amongst others, the size in kB of the V Group, perhaps?

Please help!
 

A:Solved: Outlook 2010 unable to send contacts in distribution list successfully.

Just an idea, what email service are you using it with ?
is this a company exchange service or a home service
if home , and connected to one of the free mail providers (hotmail, gmail, yahoo etc)
perhaps there is a spam limit put on the number of email address you can send out on 1 email

although , I would expect 35 addresses to be OK
Gmail is 99
https://support.google.com/a/answer/166852?hl=en

outlook.com/hotmail
http://windows.microsoft.com/en-GB/windows/outlook/errors-sending-mail

Email Sending Limit and Send Rate - Gmail, Hotmail, Yahoo! Mail, AOL
http://www.yetesoft.com/free-email-marketing-resources/email-sending-limit/
 

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RELEVANCY SCORE 85.6

I have inherited a list of 57 email addresses that I will use frequently over the next months. Is there a way to create a distribution list in Outlook without having to enter each address as a new contact? Can I cut and past the whole list into a distribution list? Currently, I have savied as a word document and just cut and past into bcc field when I have to send, but I'd love to have this in an Outlook list if possible.

Does anyone know the maximum number of email addresses that one can include on a single message in Outlook? I have another list that has 194 names on it. What's the best way to send as a mass email? This is a neighborhood security patrol alert announcement email, not advertising.
 

A:Distribution list

Hi needhelp1950

Your ISP determines how many e-mail addresses you can send at one time. You might try a maximum of 25 addresses to see if that message is allowed through or not.
Otherwise, call your ISP to see what their limitations are.

Copy the e-mail addresses to a spreadsheet and Import them into Outlook.
First, Export your existing Contacts from Outlook as a .csv file to see the template that Outlook uses. Then copy the names into the .csv file and Import it back into Outlook.
Which version of Outlook are you using?
 

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RELEVANCY SCORE 84.8

Is there a way to undelete a distribution list I deleted by accident?

Thank You,
Michael
 

A:Undelete Distribution List

It should still be in your Deleted Items folder within Outlook. If not and you are trying to do it at work then try "Tools">>"Recover Deleted Items" from the menu bar.
 

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RELEVANCY SCORE 84.8

Hi, how can i convert an Access Form into a webpage where i need users input using the webpage in our company intranet.
 

A:Outlook Distribution List

The title of your post is Outlook Distribution List.

I'm not sure what it has to do with Access.

Depending on the version of Access, you should have "Pages" available. Check out the help file on Data Access Pages.
 

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RELEVANCY SCORE 84.8

Is it possible to create a distribution list in firefox. I have Outlook on my desktop computer with distribution lists. I have tried to send the lists to an individual that has a laptop and thought that I could copy it in the contact lists. I don't seem to be able to do that.

Therefore, I tried to create a distribution list on the laptop and am having a hard time doing it. Can someone outline the steps to create a group or distribution list in foxfire. Maybe it is not possible?

Thank you,
 

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RELEVANCY SCORE 84.8

Hi.

I know how to create a distribution list. I want to know how I can keep each individual private from each other on that distribution list.

It wouldn't look to professional to have a bunch of individuals see they are part of a marketing mailing.

Any suggestions??

Thanks.
 

A:Outlook distribution list

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RELEVANCY SCORE 84.8

I have an Outlook distribution list problem. This seems to occur in many versions of outlook. I have a distribution list where I am the owner and it is shared across everyone on the team. I update the list periodically as people in the unit leave or are added.

What I've found is that often when people are using the distribution list, it's not the updated version. The people removed are still on it and new people are not being included. Is there some way to advise team members to clear out a cache or somewhere that this is being held onto by their computers so that the newest version of the list can be used?
 

A:Distribution list - not updating?

Assuming you use the Distribution List from your computer, and send it out to everyone for them to save your list as the New Distribution Group, they may be saving the new DL and not removing the old DL first.
Just a test, if you want to, Create a new DL and add just one person to it. Save it, and send it to yourself. Open your email and drag and drop the DL to your Contacts folder, now if you look in your contacts folder, you will see two identically named DLs.
Perhaps, when you next update the DL, include instructions How To go to Contacts and delete any and all DLs Named "Your DL Name", as step 1 before saving the new one.
If this is the cause, it is Business as Usual. Many Users will do the right thing, and save the new DL correctly, and never mention that they see 3 of the same DL in their contact folder, never knowing they are selecting the old one.
 

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RELEVANCY SCORE 84.8

How do I print members' names in a distribution list from an address book in Outlook 2003?

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RELEVANCY SCORE 84.8

just loaded MS Office on new machine. everything works fine, except when I try to send a message to a distribution list. Then I get the message "unexpected error occured". happens in all the possible categories: to, cc, or bcc. no clue. updated all distribution lists.
made new test distribution list and it sent. have long distribution lists and don't want to have to remake all of them.

thanks for the help
 

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RELEVANCY SCORE 84.8

Is there a way to have Outlook-based contact groups that, if one staff member adds/deletes a contact, that it updates for everyone that has access to the contact group?

We are using a 2010 Exchange Server, 2010 Outlook and most of the computers are PC (I am the only one who also uses a Mac).

I'm having trouble finding a solution online -- because "auto updating contact group" generates different answers for me.

I know we have a Global Address List-- and I think that's kind of the way my boss wants it to function -- but instead of it being the global master list, it would be smaller lists that multiple people should have access to. For example, an "All Staff" list, a list of people who attend the weekly administrative meetings" ... "volunteers" ... and we would normally send these lists out to the people who need it. But if it changes, or people are added or whatever, then we have to send it out again, and most people don't understand how to remove the previous one, and then add the new one. We have a lot of non-computer friendly people, and I'm not the greatest myself...

Okay, any ideas would be GREATLY appreciated. Or if you could kindly point me in a better direction than googling "auto updating contact list".

Thank you!

-Samantha
 

A:Distribution List that updates for all

Welcome to TSG nhcsam. Hope you find answers to your problems and help others when you get the opportunity.

We us FIM (ForeFront Identity Management) This allows admins to assign owners of distrabution groups and security groups. The owners can then add and remove members as they please without requesting the services of an admin. Its been big time saver and freed the admins to do admin work instead of permission.

FIM probably cost money and requires and admin project to implement. There used to be a 'Public Distrabution List' that was stored/associated with an Outlook public folder (Been to long since I wore an Outlook hat). You might ask your IT folks about that or if they can give update permissions to an individual for a distrabution group.

If no cooperation from IT I would have them create a distrabution group and send them the updates each and every time. They can either do the work or find a solution.
 

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RELEVANCY SCORE 83.6

Is there anyway to merge my outlook's memory to a contact list?

What I mean is like, I have entered in so many e-mails manually not knowing that in the future I would need them to be all in a contact list. But they are still stored some how, as in when I begin to type the first 2 letters or numbers of the e-mail address, Outlook automatically knows which one it is and inputs the rest of the address for me.

Is there anyway to get those moved into an address book / contact list of some sort?

If not, no worries.

Additionally, wether I get these imported to a contact list by some feature or if I have to manually input each e-mail address, is there a way I can send a mass e-mail to all of them at the same time, but without anyone knowing that I sent it to 100 other people? Is there a way to hide everyon else's e-mail addresses?
 

A:Outlook 2003 Distribution List Help

You might give this utility a try. See what type of file it creates, and then see if you can import that into your Contacts.

http://software.techrepublic.com.com/download.aspx?docid=283533

I'm not aware of a feature in Outlook that allows sending to all Contacts. Most people use Distribution Lists with Outlook. To send a message to people without knowing who else received it, enter the addresses into the BCC (blind carbon copy) field.
 

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RELEVANCY SCORE 83.6

Coould be I am in the wrong place for this type of question and if I am, I am sure someone will soon tell me

I am trying to create a distributin list in Hotmail for 15 people. Can anyone be able to send me simple and easy to understand instructions as to how to achieve my aim?

I will be very greateful,

RonBin79 (Now 80!!)

A:Hotmail creating a distribution list

I've tried and couldn't find a way. I'm still using Outlook 2003 as I have a list for a club that I maintain.

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RELEVANCY SCORE 83.6

Hello!
I am using Outlook 2003 and have a problem with editing Distribution lists.
Two of them that I have created work fine. Right click>properties>add and remove users etc appears.
With one list, however, there is a problem - Right click and properties gives only general tab with the members and no option to add/remove etc.
I have tried removing Outlook contacts and adding them again, also creating new Outlook profile. No help. Outlook is not using cached mode at the moment.
Any help would be greatly appreciated.
Thank you all in advance,

Maardsha

 

A:Outlook Distribution list problem.

Are you on an Exchange Server?
 

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RELEVANCY SCORE 83.6

I have received an email which is also addressed to 50 other people obviously via a distribution list. How do I add all these people to my own distribution list without having to add each one separetly into thecontacts folder. When I select the whole lot from the "To" box, the only option available is copy. There is no way to add the entire group to a distribution list
 

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RELEVANCY SCORE 83.6

Is it possible to print out a distribution list (all the email addresses) in Outlook XP?
 

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RELEVANCY SCORE 83.6

Can anyone tell me how to create a distribution list in Win 7 Live Mail? Any help would be most appreciated. And thank you.

A:Win 7 LIve Mail Distribution List

Welcome to the forum

Contact list

Create a new catagory

Then give the catagory a name and list the appropriate contacts.

And you are welcome.

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RELEVANCY SCORE 83.6

I am looking for a way to make a email distribution list in excel. The information in the sheets is a follows. Name, Group, and up to 10 email addresses for each person. what I need to do is have 1 button to click on and have an email composed with all the email addresses on that sheet put into an email. I have found a post on the forums that does almost this but I don't know how to change it to what I need. I have attached it so you can look at it.
 

A:Excel email distribution list

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RELEVANCY SCORE 83.6

Hello,

I have an Excell sheet that I have entered many email addresses into as well as the persons name and area they reside in - all in different columns. I need to be able to send a mass email to all the addresses and then also be able to filter the addresses by the different areas the people live in. Example- send all the area 1 people an email. I understand I can copy the addresses into Text and paste them into the BCC of my email; however, I want to be able to use the Excel sheet to filter the addresses down and just clik on something and have the addresses appear in my Outlook BCC email area. I am trying to avoid having to create Text lists every time I want to send out emails to multiple addresses. How best can I use my Excell sheet as a one stop Emailer?? I have a basic understanding of Excel and any help and your patience - is appreciated.

thank you
 

A:Excel email distribution list

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RELEVANCY SCORE 83.6

I am working with Office 2003, Outlook on Windows XP with all 3 service packs. My Service Provider is Comcast.
I send a newsletter to over 100 email addresses every month along with several emails during the month.
Is there someway I can get Outlook to accept a larger number of addresses so I can email everyone with one email.
I am currently having to use 3 distributions lists and I know this number will rise over the next few months.
I would really like to be able to send these once, not three or more times.
Thanks,
Peach414
 

A:Increase size of distribution list

Hi Peach414

I believe your ISP determines the sender limit, most likely something to do with spammers.
Call your ISP to find out the sending limit per e-mail and possibly per hour or per day.
 

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RELEVANCY SCORE 83.6

How do I restore a distribution list deleted in Vista Contacts?
 

A:Distribution list in Outlook Contacts

As far as I know you don't unless you have a backup of the PST file!
 

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