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Solved: Import list of emails to Outlook Contacts or Distribution list

Q: Solved: Import list of emails to Outlook Contacts or Distribution list

I had a distribution list for a mass email for some of our customers. But when we got Microsoft Exchange everything copied over but this one (the most important list!) did not copy over. But I checked through the sent messages and was able to copy the list from the BCC Field to a text file.

Now, I need to get this list of people back in a distribution list. If anyone knows how I can achieve this, please help me out! I've been google-ing this and cant seem to find something to work for me!

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A: Solved: Import list of emails to Outlook Contacts or Distribution list

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In my Outlook 2010 I have set up a number of Contact Groups. I've named them A, B, C, D.............Z. In each one are the surnames of the recipients, e.g. in the A is Anderson, Addy, Apple, Adams, Aggenbach, etc., and likewise in B to Z. One of them (lets say the V's) have 35 addresses, and the A's have 6 addresses.

The problem I'm having is that when choosing the V Group (and some of the others), then when I click Send then it forever says Sending and never completes the task. So, it's impossible to send any other emails thereafter: they all then sit in the Outbox, waiting for the V task to finish. When I close and then re-open Outlook it just continues to send. I then have to delete some of the V recipients, until there are about 5 or so only, then it's works OK. Could the problem be, amongst others, the size in kB of the V Group, perhaps?

Please help!

A:Solved: Outlook 2010 unable to send contacts in distribution list successfully.

Just an idea, what email service are you using it with ?
is this a company exchange service or a home service
if home , and connected to one of the free mail providers (hotmail, gmail, yahoo etc)
perhaps there is a spam limit put on the number of email address you can send out on 1 email

although , I would expect 35 addresses to be OK
Gmail is 99


Email Sending Limit and Send Rate - Gmail, Hotmail, Yahoo! Mail, AOL

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How do I restore a distribution list deleted in Vista Contacts?

A:Distribution list in Outlook Contacts

As far as I know you don't unless you have a backup of the PST file!

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My Outlook 2003 is still sending to email addresses I have removed from a distribution list. Has anyone encountered this Outlook issue before? And how do I fix it??

Thanks for any suggestions!!

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My Outlook 2003 is still sending to email addresses I have removed from a distribution list. Has anyone encountered this Outlook issue before? And how do I fix it??

Thanks for any suggestions!!

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I wish to import my contacts list from my gmail account to microsoft outlook 2007 on my computer. any suggestions welcome.

A:import contacts list from gmail to microsoft outlook

Export your Gmail contacts to a CSV file and import them back into Outlook.

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Hi, I need some help from you guys to clarify some issues in Outlook 2003.
I have added some contacts, catagorised them, eg. Colleagues, Friends, Family. Now that I want to send e-mails to all my colleagues.

I opened the "New Message to Contact" then clicked on the "To" button and waited to see the list of my contacts show up, however, it shows a dialog box saying:

"The address list could not be displayed (not including the smiley ofcourse). The contacts folder associated with this address list could not be opened; it may have been moved or deleted... blah blah blah"

Knowing that nothing is deleted or damaged, I ignored it, and tried to create distribution list, gave it a name and clicked on "Select Members" then the same messsage box appears (as above).

I've been told that it uses contacts in the "Address Book" of Windows (to my knowledge, when you back up Outlook 2003 .pst files, these entried aren't backup too) and I would liek to keep my contacts in one place, in the .pst that is, so does this mean, to have distribution list (mailing list) to mass mail to my colleagues, I must use Windows's Address Book ? This has also been an issue with my clients who use Outlook.

How does all these contacts thingy work ? I would like to get my head around it, gimme a hand guys

A:Outlook Mailing-List / Distribution List

You need to set up Outlook to use your Contacts as an address book. Go to Tols > Options and click the Mail Setup tab and select the Mail Options button. Select the radio button for View or Change Existing directories or Address books. Click next and see if there is an entry for Outlook Address book and if it isn't there add it. If it is there it may be corrupted thus your message so delete it and recreate it. Once it is in there open your contacts folder and in the Outlook bar on the left right click on the contact item and select properties. select the Outlook Address Book tab and put a check in "Show this Folder as an Address Book" Should work after that.

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My boss asked me to put together a mailing list of clients to whom we could send various newsletters etc, so I created a distribution list in Outlook 2000. She (my boss) added, however, that she wanted the email to include an option which allowed the recipients to "opt out," or remove themselves from the list. I have no idea how to even start with this part of the project and could use a little guidance either in actually setting up the e-mail, or in finding someone who could tell me how. Any input would be greatly appreciated!

A:Solved: Outlook Distribution list


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OK. This is driving me crazy. Using Active Directory I created a Global Security group. I also tried Global Distribution group. Neither of them are showing in my Global Address book. What am I missing?

OS: Windows 2003 Server
Mail: Exchange Server 2003

Please help.


A:Solved: Distribution List in Global Address List

It has to be set up as a Global Distribution group and you have to ensure it has an email address. I am not sure it will show up until you restart Outlook.

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How do I migrate a user's distribution list created in Outlook to another machine?

A:Solved: How do I migrate distribution list in Outlook?

Looks like a distribution list sits in the default contacts folder and is indicated by its name in bold. So exporting the source contacts folder in PST format (for import elsewhere or migration) automatically includes the DLs. Didn't know that before. Hope that helps someone.

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I am using winxp sp2 and outlook 2003. We have an exchange server. All of my distribution lists no longer show up as an email address nor do they have the plus sign. If i choose a single contact and "new message to contact" it works fine. if i go to a distribution list and choose "new message to contact" the distribution list comes up in my new message as text (no underline, no plus sign). I have tried making new test distribution lists with the same resuilts.


A:Solved: Outlook 2003 Distribution List Problem

Try going into your address book via the icon on the standard toolbar and removing then readding the contacts folder. If that does not work we will look into readding the outlook address book and see if that fixes it, then we will look into scrubbing the folders.

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sorry for stupid question, but I can't find out how to hide names (make invisible to other memebers of my list) on my distribution list in M$ Outlook 2000

Would be extremly grateful for help

A:(Solved) Outlook 2K: How to hide names on distribution list

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Is it possible to create a distribution list in Outlook 2007, such that when one changes the email address in the underlying Outlook record, it automatically also updates within the distribution list? I believe the answer is "no," but don't know for sure. Perhaps a third-party add-on? Thank you. (I understand that in using the word "underlying," I'm suggesting that an Outlook 2007 record can actually talk to a distribution list, but that may not be true.)

A:Solved: Automatically update Outlook 2007 distribution list?

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Tech Support Guy System Info Utility version
OS Version: Microsoft® Windows Vista™ Home Premium, Service Pack 2, 32 bit
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Motherboard: Gigabyte Technology Co., Ltd., GA-MA770-S3P
Antivirus: Trend Micro Titanium Maximum Security, Updated: Yes, On-Demand Scanner: Enabled

Wow, that was clever!! I use Outlook from Windows2007. I frequently use bulk emails, but It will only send about half, and then I get a message along with the ones that didn't 'send'. Message - Your message did not reach some or all of the intended recipients.

Sent: 3/01/2013 12:54 PM

The following recipient(s) cannot be reached:

Could it be my TREND security?

I contacted Securetune and purchased this and paid. I haven't received a disk and I've no idea what to do now -
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A:Unable to email bulk emails in a Distribution list

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I recently updated from W98SE to XP SP2 and Office 97 to 2003 Pro.
I asked the guy who built the system to bring across all my mail data, which he did.
My old C drive is now just an internal data drive, with everything still on it and my new C is a large internal SATA, just for info.

Last night a friend sent an Email with a new Email address. I added it to my address book in Outlook (Contacts) and deleted the old entry. I asked to file him by last name first, but nothing I do keeps him from showing up as first name first when I open the address book.
He is properly sorted in the Contacts list.

I understand the *.PST file that stores my mail. Does it also store the Contacts list?

If I archive the *PST file of mail, does that also back up the address book?

Is there a separate file in the old Office 97 for the address book?

What's the Windows Address Book and how do I access it?

Why won't Outlook 2003 sort by last name for this new entry? All the old entries are OK.

I don't want to face this for all new entries....

By the way, how come my old address groups (distribution lists?) are empty?

Sorry about all this, but I'm trying to drink from a fire hydrant here lately and would sure appreciate some help from you seasoned experts.

A:Solved: Outlook 2003 Contacts List

In previous versions of Outlook you could go Tools > E-mail accounts > View/Change Existing Directories/Address books > Outlook Address Book > Change > and then set your preference there. Not sure if it's the same in 2003.


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At the office I work at (a small office of only about 10 people) we recently got new computers and ran a Files/Settings Transfer wizard on all of them. The only thing that is bugging a couple of people is that their autofilled contacts in Outlook no longer show up. The emails are not in the address book, they just show up from being typed into the to field before. Is there any way to get that list?

A:Solved: Outlook Autofill Contacts list

You didn't say what version of Outlook.
This is for Outlook 2003


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I know how to create a distribution list. I want to know how I can keep each individual private from each other on that distribution list.

It wouldn't look to professional to have a bunch of individuals see they are part of a marketing mailing.

Any suggestions??


A:Outlook distribution list

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Hi, how can i convert an Access Form into a webpage where i need users input using the webpage in our company intranet.

A:Outlook Distribution List

The title of your post is Outlook Distribution List.

I'm not sure what it has to do with Access.

Depending on the version of Access, you should have "Pages" available. Check out the help file on Data Access Pages.

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How do I print members' names in a distribution list from an address book in Outlook 2003?

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Despite having a Win 7 laptop, I still have an XP desktop and have for many years used OE as my e-mail client. However, I use Thunderbird on the laptop, and thought about switching to it on the desktop. But T-bird has one huge flaw for me. I use a LOT of group address lists. They are very easy to create in OE by just naming the group the SELECTING the addresses to put into the group by clicking the "Select Members" button and double-clicking the person from the address book. In T-bird, there's no such "Select Members" button; you're asked to manually enter the e-mail address -- a royal pain in the arse. So I've been looking at Outlook as an alternative, since it is available in all versions of Office.

I still use Office 2000 on the desktop, mainly because MS destroyed the ability to do easy mail-merges with Access in Office 2007/2010 (cannot use queries as written; have to replace all "*" with "%" -- which only works with mail-merge, but not when run as a query in Access). I imported my OE address book into Outlook's Contacts folder, thinking that was the same as an address book. But when I try to create an e-mail and click the To: button, it tells me, "The address list could not be displayed. The Contacts folder associated with this address list could not be opened; it may have been moved or deleted. . . See MS Outlook Help."

MS Outlook Help, like most MS Help, is useless. I found MS pages like this whi... Read more

A:Solved: Associate Contacts with Address list in Outlook

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In Outlook 2003 when forwarding, replying or a new email when I go to insert addresses using the To button I get an error message that "The address list could not be displayed. The Contacts folder associated with this address list could not be opened; it may have been moved or deleted, or you do not have permissions..........." If I go to Contacts in Outlook 2003 all my contacts and addresses are there, even adding a new contact does not appear in the 'Select Names' drop down list. Hope you can help.http://images.techguy.org/icon/icon8.gif

A:Solved: Missing contacts list in Outlook 2003


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I am a new user to Outlook 2003. I need to sort distribution list by last name and cannot find out how or if it can be down. I can sort the contact list by last name, as well as first, but the distribution list only sorts by first name which does not help me with a couple thousand entries.

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Dear all,

I'm trying to create a distribution lists from my contact in Outlook 2003 but cannot find the option for cc or bcc. Is there such an option?

A:Outlook 2003 distribution list

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I am using Outlook 2003 and have a problem with editing Distribution lists.
Two of them that I have created work fine. Right click>properties>add and remove users etc appears.
With one list, however, there is a problem - Right click and properties gives only general tab with the members and no option to add/remove etc.
I have tried removing Outlook contacts and adding them again, also creating new Outlook profile. No help. Outlook is not using cached mode at the moment.
Any help would be greatly appreciated.
Thank you all in advance,



A:Outlook Distribution list problem.

Are you on an Exchange Server?

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I have recently upgraded to office 2003 . However when I try to send an email through outlook using one of my distribution lists it tells me that "an internal support function returned an error" I would appreciate any help on this.


A:Can't use distribution list in outlook 2003

Do a detect and repair from the help menu.

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Thanks in advance for any replies.

I'm using OE 5.5 to send an announcement to a large group of business associates & friends. I'd like to be able to send this announcement email without the recipients seeing a long list of names & email addresses in the "To" subject line of the email when they receive it. Is there any way under OE 5.5 to send an email without the email itself showing all the names of the recipients in the "To" field? In other email clients that I've used in the past, you can create a distribution list, and tell the email client program to suppress the showing of individual names on the list, and just show in the "To" subject line, for example, "My Business Associates & Friends". Have not been able to determine if OE 5.5 can do this. Thanks.


A:Outlook Express 5.5 Distribution List

Open your Address Book and create a new group using "My Business Associates & Friends" as the name of the group. Select the recipients for the group. In the box at the bottom of the screen for Name: paste "My Business Associates & Friends" again and insert your email address in the E-Mail: field.

When you are ready to send your message, click on the To: field, select the Contact "My Business Associates & Friends" and for the Bcc: field, select the Group "My Business Associates & Friends".

Your recipients will see only your email address if they double click on the "My Business Associates & Friends" title.

You will receive at least one copy of your message.

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I’m having trouble creating a distribution list with Outlook 2003 on XP Pro SP3. I know how to do it, have done it before, and just did it with the same rev Office on our laptop under Win7. When I try to create one, I get the attached error msg. My outlook.pst file is not on the C partition (on purpose), but this is nothing new and Outlook knows where it is. Email works fine and the contacts list works fine. I don’t use the address book. Any ideas?

Thanks in advance.

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I am having a distribution list problem and I will try and explain as best I can.

It started out as a shared distribution list(called UBB), and normally when you would go to add it to an email where most distribution lists or contacts show up with the name and a line under it (ex: UBB), and you can click on that contact/list and open up their information.
Well whenever I add UBB, it does not link to the distribution list and in the "To:" text box, it only shows up as UBB, not underlined or anything.

So, I made a local distribution list and added the contacts to it. Still when I go to add the list as the contact of the email, and type in UBB or try to link it in there, it still will not work. So what do I need to change to get this to work?

Thanks for any help, and if you need more information I will gladly give it to you.

A:Distribution List Problem in Outlook

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Does anyone know how I can set up a distribution list in Outlook 2002 so that recipients can see only the name of the distribution list in the TO box and not the names of the list members? I think that this is a new Outlook 2002 feature.

A:Outlook 2002 Distribution List

Generally, everyone puts "themselves" in the TO box, and the distribution list goes into the BCC.

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How can I create a distribution list based on senders of messages in a particular folder? I have sent out an e-mail with voting buttons Yes & No, and want to be able to create a distribution list of all the "Yes" people without having to manually add them one by one...

Any suggestions?

A:Outlook: creating a distribution list

Create a Contacts folder and drag those emails into the contacts folder...I think.

That's how I keep my newsletter subscribers. I drag the received email into that folder, and its a contacts folder.

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I've problem sharing a folder that contains an address book (& deleted items).

Sharing individual contact is fine, but when I've created several distribution lists, other authorised sharing users have problem viewing/using these lists. Contacts in the list are shown with "unknown email address" and outllook cannot update contact's details (message showing "cannot find contact").

Can anyone please help?

A:Outlook 2K Sharing Distribution List

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I recently bought a new computer with Windows XP and Office 2002.

I successfully transfered data for contact folders. When creating distribution lists, I noticed that in the distribution list, the "NAME" column listed the e-mail addresses as did the "EMAIL ADDRESS COLUMN"

Yet the fields in my contact address books are all correctly filled in (just as I had in Outlook 98)

Now the distribution list works, but it is annoying to not be able to see names so I can keep the list updated. A number of the e-mail addresses are difficult to decipher.

I have gone to Microsoft - do details on sorting the fields within the distribution list. Microsoft won't talk to me because software was OEM with Dell. Dell says they don't support software. No documentation I have looked for addresses this issue. It is frustrating. Anyone with a solution??

A:Help-outlook 2002 distribution list


In the words of a famous politician "I feel your pain".

I think Outlook Express was wheeey easier. I dunno how I got roped into Outlook other than its got some god features like calendar that you dont have to revert to another calender for (eg everything is supoededly in one place)

Also I think its bogus how MS shifts the blame to others. MS made teh softwere the dealer only sells it. If you blow up a tire on your GM car, you can still talk to Firestone about it.

In business, obviously large companies only want to sell more stuff they realise that fixing stuff is generally costing them money (unless you pay for it).

Anyway, I have a office Im associated with. Most people dont go there so we all use outlook.

In the "contacts area" under "actions" you can see "create new distribution list:

Under select members you should be able to highlight the ones you want in that list.

Then, when you want to send to those, you type the group name and it send to all of them.

To review them you can go back to the original box and add, delelte, or modify them.

Lemme know if that helps.


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I find myself frequently deleting one of my distribution lists in Outlook XP when I only intended to delete one member. Is there a way I can create a cuplicate of this list under a different name as a backup (without having to re-create the list member by member)?

A:Copying Outlook XP Distribution List

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I wonder if anyone can help with a problem I've been having with a distribution list in Outlook. I've been using this list for months with no issue but around a month ago one of the members is not always receiving emails. They are still showing on the list in my contacts, but something seems to be happening between me sending the email as when I open the list in the sent email, they are not there! I've tried deleting them from the list and adding them again but it doesn't appear to have helped. Does anyone have any advice?
Thanks in advance!

A:Outlook Distribution List Error

Hello, you can try this: remove all the members from the DL, then delete it, also delete the contact that was not getting the messages, reboot the machine and restart Outlook, re-create the deleted contact, re-create the DL and add all the original members to it. (I am hoping it is a short list)

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Is it possible to print out a distribution list (all the email addresses) in Outlook XP?

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I set up a new Distribution List and sent the email with newsletter attached this morning. I do not use the global address book. Everyone is listed in my icloud contact list. The list seem to send fine although the outbox folder showed the email still sending. I then received an email from a person on the list that he had received the email 11 times. I then open the outbox folder and deleted the email with the distribution list. The same gentleman send me another email that he had received another 4 copies of the email. What can I do to make sure that this doesn't happen again? What did happen? I have Windows 7 64-bit with outlook 2007. thank you for your help.

A:Outlook 2007 Distribution List

opmanager said:

I set up a new Distribution List and sent the email with newsletter attached this morning. I do not use the global address book. Everyone is listed in my icloud contact list. The list seem to send fine although the outbox folder showed the email still sending. I then received an email from a person on the list that he had received the email 11 times. I then open the outbox folder and deleted the email with the distribution list. The same gentleman send me another email that he had received another 4 copies of the email. What can I do to make sure that this doesn't happen again? What did happen? I have Windows 7 64-bit with outlook 2007. thank you for your help.Click to expand...

You might have him in the contact list in multiple places. This is often common when users are members of multiple groups in the same contact list. Thats why he's the only one that complained he received it multiple times. Chances are his email appears there by itself, then as part of a group, and yet as part of another group.

To resolve this you would have to remove all groups in the contact list. Verify that the individual emails appearing in the list are unique, remove the guys emails from the groups it appears in, and then re-add the groups back to the contact list. Please try this and post with feedback. Thanks

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Is there anyway to merge my outlook's memory to a contact list?

What I mean is like, I have entered in so many e-mails manually not knowing that in the future I would need them to be all in a contact list. But they are still stored some how, as in when I begin to type the first 2 letters or numbers of the e-mail address, Outlook automatically knows which one it is and inputs the rest of the address for me.

Is there anyway to get those moved into an address book / contact list of some sort?

If not, no worries.

Additionally, wether I get these imported to a contact list by some feature or if I have to manually input each e-mail address, is there a way I can send a mass e-mail to all of them at the same time, but without anyone knowing that I sent it to 100 other people? Is there a way to hide everyon else's e-mail addresses?

A:Outlook 2003 Distribution List Help

You might give this utility a try. See what type of file it creates, and then see if you can import that into your Contacts.


I'm not aware of a feature in Outlook that allows sending to all Contacts. Most people use Distribution Lists with Outlook. To send a message to people without knowing who else received it, enter the addresses into the BCC (blind carbon copy) field.

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Afternoon everyone,

I've come with a question, asking if anyone could explain the following occurence:

Last night, my father emailed a mass Christmas wish to a significant number of contacts. He tells me he sent 4-5 batches each of 30 recipients.

When he logged in to his mail this morning, he had received several notifications of bounced emails. Some of them were due to the contact being unreachable, too many recipients in the email or their mailbox was full.

To my dad's surprise, when he attempted to send out another set of emails on the same topic, some the contacts had disappeared off his Outlook contact "quick list". These contacts in his quick list are those that he hadn't saved to the Address Book, they seemed to be only 'hanging' around in the Outlook quick list until now, where they have just disappeared.

Could anyone possibly explain this occurrence? To me it's not logical for such things to happen. Is there some way to recover the lost contacts?


A:Solved: Outlook 2003 removing contacts from quick list?

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HELP PLEASE! It would appear that I've just accidentally deleted a distribution list that I had in Outlook Contacts.
Can this be recovered, as I cant see it in Deleted Items?

A:How to recover Outlook 2007 distribution list


Yes, you can recover your Outlook 2007 distribution list using these tips : Restore a deleted distribution list - Outlook - Office.com

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I have recently created a distribution list of about 700 contacts in Microsoft Outlook 2003. When I attempt to send a message to this list I get back an error message that says:

Your message did not reach some or all of the intended recipients.

Sent: 11/14/2003 5:39 PM

The following recipient(s) could not be reached:

XXXXXXXXXXXX (deleted email address) on 11/14/2003 5:40 PM
452 too many recipients
The error message continues, listing every contact in the distribution list. I am aware of distribution lists in Outlook that have thousands of contacts without experiencing this problem. Any ideas as to what the problem may be/how to fix this problem?


A:Outlook 2003 distribution list problem

I would be interested in knowing this too. I have the exact same problem. My thought is that it is a problem with the 2003 version as I did not have this happen in XP version.

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I'm having a Problem Creating a Distribution List In Outlook. First, let me say, before someone asks...I have already completely un-installed, blown away all the old "pst" files (after first exporting all of the outlook data to a backup.pst file) then re-installed Outlook, imported my backup.pst file, so I'm working with a fresh install and still having the same problem.

Version: Outlook XP SP-1

Problem Description:

When I go into "Contacts", then click on "New" and select "Distribution List". The distribution list dialogue box comes up, but when I click on select members, the list that comes up, that should show everyone in "Contacts" is blank. As for as I know, I have checked every possible setting and drop down, trying to figure out how to get the list of Contacts to appear, but I've been completely unsuccessful. Hence, the decision to do a complete re-install of Outlook.

Has anyone seen this problem before...does anyone know the cause?

A:Problem Creating a Distribution List In Outlook

Thanks for making me do that. Same thing was happening to me.

Go to Tools-Email accounts. Use Change existing address book(s). If you've got any in there, remove them.

Create a new Outlook address book.
Create a new Personal address book.
Right-click your contacts; properties. Tell it to be an outlook address book.
Now, it becomes an option in the dropdown when you select a new distribution list.


It was a little tedious, so I'm not sure if I forgot any steps.

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I created a distribution list not too long ago in outlook, and the first time I sent a message to the group, everything worked just fine. But the second time I tried to send a message and so on, outlook is saying that it does not recognize the list. If anyone else has ran into this problem and knows a fix, please let me know.

B.T.W. All of our software is up to date with service packs and everything else.

A:Outlook distribution list not sending messages

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Can anybody tell me how to increase the number of contacts I can save to a distribution list in Microsoft Outlook 2010? At the moment it seems to default at 60. Making more than 1 distribution list does not solve my problem...I need to be able to change that number of contacts I can save???? I am running on Windows 7!

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I have a distribution list in Outlook an mistakenly deleted it yesterday, where does it go? I made a new distribution list with the same name and it would not work or send the email until I changed the name. How do I clean this up?

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When I try to send an e-mail distribution list I get the following message: "An internal support function returned an error".

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Hi everyone,

My colleagues and I use Outlook 2003, and connect via Microsoft Exchange Server.

Recently, some staff members have noticed that when they send an email to a distribution list, the email also gets sent to other random contacts who are not even added to the list.

Although these random contacts are definately not on the distribution list, they are added to the To box when the distribution list is added!

It is not one particular list - it has happened to different staff members with different lists, and on different computers. We have tried deleting the lists and starting again from scratch, but the same thing occured.

Does anyone know what could be causing this? Is it likely to be a network/server issue rather than Outlook?

Hope someone can help!

Thanks in advance!

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