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Global Address List without Exchange

Q: Global Address List without Exchange

Is there any way I can set up a global address list similar to what Exchange offers but without using an Exchange server?
Specifically I'm looking for one global address list(only email addresses), with the option of every user creating one private (preferably password protected) folder for his/her own private contacts. This should all reside on the server.

I'm using win98 and Outlook 2000 in a small business environment with Novell and normal windows networking. Upgrading to exchange is not an option.

Any help or ideas are welcome.

Thanks in advance,
Daneel Smuts

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Preferred Solution: Global Address List without Exchange

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Apparently I don't know what I am doing.

I have a user who's username ended up being very close to that of the head of our HR department. Because of this, people aren't paying attention and are sending sensitive HR information to this user. We decided the best way to fix this was to rename the user. So, in AD, I changed:

The users name as is listed in AD Users and Groups
The Display Name (under General Tab)
The logon name (under account tab)
Alias (under Exchange General)
and everything under Email Addresses

It is not that this didn't work. The user can now log on as their new user account. The email transferred over fine and if I email the new email account it goes right through. Also, the old user account can no longer log in. However, the one problem that I am having is that the old email account still works and the users old name still shows up in the GAL. I have no idea how to fix these two problems. Any help is greatly appreciated.


A:Need help with Global Address list and Exchange

Actually, nevermind folks. I think I just didnt give it enough time to populate. The name in the GAL has changed now.


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Just recently upgraded from Ex5.5 to Ex2000.

Is there a way to change the format of the Global Address List from (First Name - Last Name) to (Last Name, First Name) other than using a utility from Ex2000 resource kit?

The AD on the W2k server was initially set with the FN - LN format. We have changed the format when adding new users, but have not been able to globally change existing users.

Any information would be greatly appreciated.

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After users have been deleted from Active Directory and their Exchange Mailboxes deleted, is there any way to remove their names from the Global Address List? Any help would be greatly appreciated. I googled and founf nothing as well as Microsofts web site, but could not find a solution.

Feral Geek

A:Global Address List - Exchange Server 2003

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I've never used it before, but we just want to do a simple update to it. We want to clear out all of the old email addresses that we have collected over the years. We went on the server and honestly, didn't know what we were doing. If some one could just point me in the right direction that would help tremendously, otherwise we have to spend a small fortune for someone to come in and do it for us. We are running Exchange 2003. Thanks in advance for anyhelp you can offer.

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Is there a way when creating a Distribution List then place it in the Global Address Book, that only 2 or 3 people can open the Global Address Book and see that 1 Distribution List and not all the other users can see it.
For an example: HR Department wants to have a Full Time personnel distribution list, but only the person in HR Department can see it and all the other users can not see it when they open the GAB.
I've google it and was not able to find anything.

Thank you for your help if you provided an solution.


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We have a Domain Controller that has a disabled account setup. It's OS is Server 2008. We also have an Exchange 2010 Server that I can't find that account setup under Recipient Mailbox. It does however show up under To in Outlook when creating a new message. Does anyone have any ideas? There is no account in Exchange to mark not to show up in list.

Thanks in advance for any help!!!!

A:No Exchange Account but shows in Global list

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How can you make internal office email available if you do not use Exchange? If I wanted to set up a global contact list and have users be able to email users internally but do not have an Exchange server set up, how can I do that? Are there Exchange services I can install?

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60 client machines (outlook 2002)
1 linux box (email server) supported by ISP
Windows2K PDC

Looking for some kind of free solution whereby i can centrally manage the contacts on all client machines without having an exchange server. There are tons of packages out there but my budget is a bit tight so first prize would be a free solution. Ive managed to set up some kind of LDAP lookup with the linux box but that just resolves addresses and doesn't display all them in outlook. Would also need address distribution lists.

When theres money in the budget I'll get an exchange box so for now im not to keen on spending money on this temporary solution (1yr)

Any ideas??

A:Global Address book without exchange

Hi User Name:

This site may have some solutions: www.slipstick.com


Let us know if you find something there you can use.

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OK. This is driving me crazy. Using Active Directory I created a Global Security group. I also tried Global Distribution group. Neither of them are showing in my Global Address book. What am I missing?

OS: Windows 2003 Server
Mail: Exchange Server 2003

Please help.


A:Solved: Distribution List in Global Address List

It has to be set up as a Global Distribution group and you have to ensure it has an email address. I am not sure it will show up until you restart Outlook.

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In our organisation, we have 200+ users that use Microsoft outlook 2016 or Office 365 Outlook (clients).

All of them are set to auto for their Global Address List, which unfortunately checked the offline version first before the online version. We want to set the Online Global Address List as default and the only way I think I can do this is via Group Policy. But I have no clue on how to set it up, I've done a few searches and found nothing, apart from older versions of Outlook that it doesn't work for.

Has anyone else done this?



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Hello All,
I have created 3 new Distribution Groups however, cannot see them in the Global Address List. There is currently a Distribution Group in the GAL that was created before I took over, and the account properties on the new DG's I created and the one that was already there are identical. In AD U&C the Group Scope is Universal and the Group Type is Distribution, on the groups I created and the Group that was already there. If I log onto my terminal server that has Outlook installed, I can see the DG's in the GAL, but if I load Outlook on my local machine, they are not in the GAL.
Anyone have any Ideas for me to try?!?
BTW....Exchange 2010 and Server 2008 R2, and Win 7 on the local

A:Global Address List

Refresh the recipient update service. Entries to not show up until that service fires and I think it is every 3 hours.

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Anybody familiar with exchange 5.5?

i'v got users who dial in to get their email, which is ok cause when they are connected they can see the global address list, so can send emails to people within the company!
how can i tranfer the global address list to these laptops so they can compose their emails offline? (when they arn't connected, they dont see the recipients email addresses!)

any help would be great


A:Global Address List

Open the address book and highlight every adderss, right click and select "add to personal address book"

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Does any one know about or have a tool that can map all the members of a Global Address List. We have members all around the world and in different workgroups and team that we would like to visulize? Can it even be done?

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I have a Samung I 730 PDA.
I would like to download the company Outlook Global Address List to my PDA.
Then I would like to keep the PDA and GAL in syn every day.
Can anyone help me?

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Is there a way to show the GAL sorted by lastname?

We played around with the "File As" option, but when we open up the GAL, it is still sorted by fisrtname.

Work your magic, Dreamboat.

A:Global Address List (Outlook 2000)

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I need to update details in the Global Address List for our work's Outlook. The IT have given me permissions to make the changes and when I open the list and the persons details in properties the boxes are there but are greyed out. How do I get into these boxes to make the necessary changes?

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I installed a fresh copy of office 2003 std. and then setup outlook, everything works fine except that the global address list is missing. I am connecting to an exchange server, I also am able to login to outlook webmail and the global address list is there. Can anyone HELP???

A:Solved: Missing Global Address List

I ended up deleting the user's outlook profile and recreating it, this brought back my global address list.

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I forget how to make contacts available under the global address list. I have some distribution lists set up, but when I click "To" I can't find them (or my contacts under the Global List).

Anyone remember how to do this?


A:Making Contacts available under Global Address List in Outlook

Sorry, Doc. Not sure. Go to the properties of your contacts folder and make sure it's an Outlook Address Book.

My main reason for posting is your absolute CLASSIC signature. LOVE THAT LINE.

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I'm pretty sure the answer to this question is "no", but I just want to check to be sure.

Is there a way to remove a name from the Global Address List in Outlook 2003 on a local user's computer? Since the list is coming from the Exchange Server I doubt there is a way locally, but maybe someone out there has an idea.

I want to do this because a person I email regularily has almost the same name as someone else whom I never mail, and the odd time I send an email to him by mistake.

Thanks in advance.

A:Removing name from Global Address List on Local Computer

No, not directly from Outlook. You can change the display name for the person in a personal address book and turn off the auto complete feature altogether.

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Just wondering if any of you use it, it's security, ease of use, functionality & practicality,and if you like it or is there something better? It's relatively, new isn't it? Saw it in PC World ad. Also what's the best mag for computers & electronics reviews and how to's?

A:What do you guys think of GMX Global Mail Exchange?

I tried and with firefox and it keep crash firefox.
Your also limited on the browsers types and version that you can use.
Opening the mail once I was able to login and that was not easy it opens a window without your toolbar etc showing up.
Once I had that part open I could never get pass that point because it would lock up on me.

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Hi there (time to stop lurking!)

I have already created a Macro to create a local distrobution list(s) from an Excel sheet with email addresses.

Assuming the user already has write access to modify members to the Exchange list, is there a way through VBA to;

A) Check if the email address already exists;
B) If not, then add the member to the list

Thank you


A:Updating Exchange Distrobution List from Excel Contact List

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Hi All,

I work in HR, and am being told by the IT folks that something isn't possible. But I just don't believe it so I'm posting here to ask for your help.

I may not have the perfect wording since I'm not expert so please be patient. My understanding is that employees use Outlook email version 2007 - so when I need to send emails to the same group of people I can create personal distribution lists. I just copy email addresses from an excel file or to TO: line of an existing email and paste into the members box under "new distribution list creation - add members".

However, here's where the problem is. The marketing department gets data from me to create and maintain global distribution lists that need to be available to certain approved/authorized employees on the Outlook Exchange server thingie. There are about 10 to 15 lists that need to be updated every 2 weeks. My IT people are telling me that the only way to update those global lists on the Exchange is to give them a list of email address to add or remove and that they have to add or remove each email address manually one at a time. My idea was to just send them a new list of email addresses for each list every two weeks or whenever and then they could juse delete the old distribution list since it's out dated and create a brand new global list so nobody has to try and identify just the changes for those 10 to 15 lists (very time consuming).

BUT - they are telling me that the o... Read more

A:Solved: 2007 Outlook Exchange Global Distribution Lists (email)

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Hello, When I fget into my GAB in outlook 2013, a name doesn't appear under "global address book" but it does appear if I switch it to "all users". This person is set up on the exchange server and in active directory, as they rest of the people are. Why would the name not appear in the default GAB, but WILL appear when switched to "all users". All users here have "global addressbook" as the default view, and getting people to switch views in order to find contacts is not something I want to mention, as it will be met with resistence lol. Any help?

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Is it possible in exchange 2K to make a global address book accessable to POP3 users. Or is it possible to save a global address group as a .pab?

ANy help would be greatly appriociated?

A:Global address accesable to POP users?

I wonder about the purpose. But to make a gloabal address book, you can simply create a web-page containing all the email addresses and password protect the page to avoid unauthorised access.

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We are using Server 2003 with exchange mail. Users are all using Outlook 2007. Some users do not get a Global Address Book displayed in the address book of Outlook. Can anybody help?


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Why can I not sync my Global Address Book? When I add info via active directory, it updates in the GAB, not in the contact list, and the contact list is what shows on the phone....and is what we need to update as we add info!!!!! Why isn't this possible? That isn't "syncing" that is just refreshing what is already there! We have around 500 employees, and having to log into each of there emails and add new contacts manually is NOT ok.

How do I sync my droid with exchange's GAB? Like I said, I can copy all of the GAB to contacts, but that doesn't do anything? It doesn't update in there when you add or change information....Pleas, please, please, tell me I am crazy and just missing one little thing, because if not, this exchange is worthless.

A:How to sync Global address book with Contacts?

Is this something that is really that hard? I usually get a lot more of a response in these forums.

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Hello, I am running Office 2010 on exchange. I am wanting to export the contacts (global address book) to a .csv file so they can be imported into people's phones via gmail, so all contacts are in their phones.

I was able to export to a csv, but not with the information I need. I would need email, name, phone and mobile phone. All it was giving was the name and phone, no mobile.

When you look at the address book, you have to click properties and "phones and notes" to see the mobile number. Pleas etell me that there is an easy way to do this? It is a nightmare trying to export and get all of the information. The main thing is the mobile, doesn't show up.

I was under the impression that exchange was a big step up and supposed to make things easier. Yet not one person has been able to tell me (A) if it is possible and (B) how to do it!.

So frustrated that something so easy is so difficult. I mean, I go right to gmail, export to csv and boom, everything is there. As of now I just export from a Google account and import that onto someones phone. But the numbers do not update in google as they do in exchange. For examle, if tomorrow I have 5 new people start, they will not be on that list unless I manually put them there. Please help!

A:Exporting the Global address book to CSV? With all info.

I think you already know the basics, but here's a step-by-step article: Export Contacts from Outlook 2010 to a CSV File

the key thing is, which is not explained very well is mapping the data:

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Hello, we run Exchange and have Office 2010. Is there a way to export the entire address book to a csv file that will include all information, such as mobile number? I messed with it, but the numbers were not exporting I only see names. Active Directory is where we add the information, then it syncs with exchange. Do I do it via the active director? If so, how? If via outlook, how?

Again, I am wanting to be able to export all numbers attached to the name.


A:How to export all details of Global address book?

Hello Mike6623,

Have a look at this tutorial at our sister forum.
Pay special attention to step E of part four of option one.
Good luck and keep us posted,

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Recently I've had some odd experiences with my internet. About two weeks back my global IP address has changed itself without my router restarting. Previously, my IP would only change when I restarted my router. This IP changing seems to occur anytime from 1-4 days. After each automatic IP change, I restarted my router to see if the address would change (it did). After about the second or third time my IP changed, I messed around with some router settings which I've since reverted (the DHCP renewal time is now set at 999 hours although I'm not quite sure whether this has any effect on anything). I also cleared my DNS cache on my laptop. Is there a reason for my IP changing? To my (limited) knowledge, the IP shouldn't change if the router has not been restarted, am I wrong?

Also, as a sidenote, only a few days back, my internet ping retrieved from speedtest.net has increased from ~20ms to around 50-60ms but my speeds have increased slightly. This probably has no connection to the IP changing since it occurred more than a week after. Thanks in advance for any responses, my ISP has always frustrated me a bit and I really want to get to the bottom of this issue!

A:Global IP Address Changing Without Router Restart

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Good Morning!

We are just now firing up Microsoft Exchange server to handle our email and calendars. One problem every user is having is that when we go to the address folder to choose an email address it defaults to "Global Address List".

I want to know if we can change it to default to the individual persons contact list?

Any help would be greatly appreciated


A:Exchange Email - Contacts List??????

Are you using Outlook with Exchange server? If so, you can go to Tools/Services and then click the "Addressing" tab. The first line should say "Show this list first:" You can change that to be the Contacts list for the individuals. Hope this helps!

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We are running exchange 5.5 (sp4) at our office and have recently been experiencing client email crashes when someone sends an email to everyone at the company (120 people). This has always worked fine and has only recently started. Any ideas?


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Can anyone help me print a list of users/email addresses from Exchange 2003?

A:Print email list from Exchange 2003

I guess a better way to put it would be if anyone can tell me how to export the Global Address List? I've gone into the Exchange System Manager, right clicked and tried to export list...but no data shows when opened? Anyone?

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Hey Guys,

I wondered if there's a way to automatically unsubscribe yourself from an Exchange Distribution list.

We're at work and want to create a list for 'social' for all our social events... at first, we'll include everyone, but want those who prefer not to be included, to send a simple email that removes them from the list.

Can this be done at all?


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I am looking to retain the original name that an email was sent to when the email address has been aliased to another person. When an employee leaves our company we alias the email to another person so that customers can still make contact.

[email protected] leaves the company and his/her email is aliased to the sales manager. The problem is that when the manager receives the email it shows his name in the To field in place of the intended recipient.

To try and limit the number of mailboxes I would prefer not to keep salesemp1's mailbox in place and forward to the manager. Anybody know of a way to retain the original To information?

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Running 2003 SVR, and Exch 2003
Recently one of my distribution list/ archive folder objects stopped delivering mail to the public folder (it returns a non-deliverable message for the item that was supposed to go to the folder but the recipients in the distribution list still get the mail).
I have exhausted just about every option I could think of, read about, or just plain experiment with. I've finally resolved that I'm stumped.

1. I create a universal distribution list in Active Directory Users and Computers whose email address is [email protected].
2. Then I create a Public Folder in Exchange Service Manager called Support. (It is automatically mail enabled) and takes the address [email protected].
3. I then right-click the distribution group and choose add exchange public folder. I see the exchange wizard pop-up briefly and it says 1 success 0 failures. When I look in the members of the group the folder is there. (When I look at the properties of the Folder on the 'member of' tab, the distribution group is listed. Everything looks right.
4. Then I add users to the distribution group.
5. Sending a test mail results in the users receiving mail, but the sender gets a non-delivery report for the attempted delivery of the message to the public folder. Funny thing though in the NDR the object that it cannot send to is only the simple name of the folder (not the email address [email protected]) I've tried changing the addresses and adding... Read more

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hi, we want to hide the members (contact) search feature in our exchange 2003 list.
the senario is, we want our mail users to not be able to see the contacts. For example, if they type " Mike" the list will show all Mikes in our corporation. the plan is to send a specific email to a specific person without playing around to to do a search on contact with the name Mike. in the email field.
any suggestions???

A:Hide Contact list from all users exchange 2003

That's not really possible. It's controlled by the global address list (GAL). You can remove individual entries from the global address list, but from experience it causes more issues in the long run than its worth especially when it comes to making user changes in AD. If you remove an entry from the GAL then it will remove it from all contacts, not just your mail users.

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Please help me I'm trying to set up the ActivSync for my new iphone. I can get to my server remotely and have admin permission I just don't know where to look to get the full address? Thanks

A:How do I find my exchange server address?

The Exchange admin would be in the best position to help you get this setup.

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I'd like to see if there's a way to change the reply-to address for domain users who are setup to a Windows 2003 Small Business Server R2 running Exchange.

All were on POP accounts, and still are, as I haven't had the go ahead yet to bring in their external emails to the Exchange Server yet but currently (since I had to import their PST files into Exchange after resetting their Outlook 2003s for the Exchange OST files) any emails they reply to from before the change over it automatically sets the Account it's set from to there [email protected]l account and it's a bit of a pain since most emails are getting bounced back since these people have 0 Computer knowledge and constantly forget to change the Account the email is supposed to be sent from to their POP3 account...

Any help is appreciated and will aleve me of my headaches if I can just get the .local account to email out with the replyto coming from their pop account by default regardless of which account it uses.

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My office is running MS Exchange Server 2003. We have a couple of accounts that have multiple addresses on them (ie. [email protected] and [email protected] will route to the same exchange account) and I was wondering if there was a way in Outlook 2003 to sort e-mails based on which address the e-mail is sent to. I tried to use the "specific account" rule, but only one was available (the MS Exchange) and the "specified word in recipient's address" by adding the words in the address itself, but to no avail. Is there a way to do this? Thanks, Jack

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Anyone know of a realatively painless way to share contacts between networked computers using Outlook 98, but not tied into an exchange server?

What I'm trying to to is create something similar to the "Global address book" that is used with exchange that everyone on the network can access. This way only one computer will have to add the new contact and all other computers will see the change automatically.


A:Sharing address book w/o using exchange.

I found this on Microsofts web site. I haven't tried it though.

http://support.microsoft.com/suppor...s book&rnk=5&src=DHCS_MSPSS_gn_SRCH&SPR=OUT98

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Hi guys,

setting up a sbs2003 box for messing with...do i have to get a static ip address from my isp to use exchange on this server.
im thinking it depends wether im using pop connectors or not.

thanks as always

A:Solved: does exchange have to have a static ext ip address

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I use Outlook 2010. I was using the Hotmail Connector with my MS mail account (at outlook.com) to synch contacts but this is no longer supported. I've now added my MS account using the new account wizard which configures a MS Exchange account for my MS mail account and does synch contacts.

However, when the account is configured as an Exchange account, my user name appears in the format outlook_{text string}@outlook.com. This name name appears in the email sent address from the account but it doesn't work as a legit email address since the email is returned to sender. My correct email address does send and receive emails from the Exchange configured account.

I want to change my user name to the correct email address for my account but I can't change this from Outlook or the Mail option under Control Panel.

How do you configure an Exchange account to send out the correct reply email address?

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I'm running Windows SBS 2003 SP2 with Exchange. Recently, we got ourselves into trouble with a few blacklists due to relay settings and authentication settings. I tightened up these after reading numerous articles on the subjects and have removed us from these blacklists. We've stayed oof of them for about two weeks now, but I am still unable to send emails to AOL, Yahoo and a few other private email servers. Our mail domain is registered under a certain ip address, but when our mail goes through, I noticed that it is recieved from the servers ip address, which has no DNS stetup. I need our email to go through the server which has the DNS setup for our domain, but cannot figure out what to configure in the System Manager to do this. I know it was setup at some point, and I believe it was changed sometime within the last couple years. Any ideas/explanations?

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Hi everyone

Hope this finds all with something to smile about in the New Year, had a bit of a problem at work (see attachment)

I re-did an email profile on someone’s computer, (via remote) so it should have pulled down the most up to date address book from our exchange.

However as you can see from the left one (which is my address book at work, which I have recently updated), with the persons current profile and job title, but the one on the right is the profile I re-did

In his address book it shows a very old email address and a job title that the email recipient has not held in years in fact this profile is not only not in use anymore, it has been a long time since it was actually disabled and its also on another domain.

My user had to type in the more up to date email address and just rely on auto complete to communicate with him.

I don’t understand what has happened here, this is the first time this has happen after many I have done over the last couple of months, amongst other jobs that have cropped up with this migration.

I asked the user if he had created this address book as I noticed his address next to where it says global address book but he has not ever added anyone.

Any clues as to what I may have done or missed, as I am looking to redoing his profile again but I want to understand where I may have gone wrong first before continuing



Sorry folks the image did not attach for some reason, I have sent it home to add when... Read more

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I've got a customer's Exchange 2003 server that won't build the Offline Address Book. Every time I try, I get: "OALgen encountered error 80040107." I've checked the Replication tab of all of the Offline Address Book folders. There was one missing, but it's fine now... but same error. Thanks for any help!

A:Exchange server won't create Offline Address Book

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